Office Assistant - job 4 of 4

Overview

We invite qualified individuals to apply to join the USU Controller’s Office in an Office Assistant position. We believe in maintaining an open and relaxed atmosphere with both planned personal training opportunities and team fun events. Our staff members are team players who excel at building trusting relationships with customers and co-workers. We strive for building a reputation of integrity and always doing the right thing. If you desire to work in such an environment and meet the qualifications, we are anxious to receive your application.This self-motivated individual will be responsible for Purchasing related tasks at Utah State University in the Controller's Office. They will perform a variety of administrative support/and or secretarial duties.

Responsibilities

• Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, appointment scheduling, and other general duties as assigned.
• Provides administrative support, including scheduling appointments, coordinating and attend meetings/conferences, and maintaining/ordering office supplies.
• Greets and directs visitors.
• Sorts, screens, and distributes incoming and outgoing mail.
• Composes and word-processes various standard documents and correspondence.
• Arranges maintenance of office equipment.
• Performs miscellaneous job-related duties as assigned.
• Maintains record keeping systems.
• Monitors project statues to verify correctness and completion.

Qualifications

Minimum Qualifications:

• Two years of relevant experience OR an Associates degree.
• Must be able to communicate in a professional manner both verbally and in written form
• Must have experience in working in multiple computer programs simultaneously including Windows, Excel, and web browsers.
• Must be able to handle confidential information
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Accurate ten-key and keyboarding required.

Preferred Qualifications:

• Bookkeeping/accounting related work experience of Associate’s degree or certification in business/related field.
• Knowledge of USU’s Banner Finance System.
• Demonstrate a willingness to learn and acquire new skills.

Knowledge, Skills, and Abilities:

• Skilled with computers and related software.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Excellent customer service skills.

Required Documents

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV” 

2. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

ADA

General Office Work:Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 02/2025

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023