Accounts Payable Specialist

As an Accounts Payable Specialist I at Vast, your core responsibilities include processing around 250 vendor invoices each month, ensuring proper coding and approvals before payments, managing vendor relationships, and contributing to key process improvements for efficiency. You'll also handle reconciliations, research discrepancies, and assist with international payments. Overall, your role is vital to maintaining financial accuracy and supporting our incredible space initiatives.

To apply for the Accounts Payable Specialist I position at Vast, candidates should have 3 to 5 years of accounts payable or accounting experience, alongside a high school diploma or equivalent. Preferred qualifications include familiarity with the manufacturing industry, proficiency in Google Suite, and knowledge of accounting software like Netsuite. Additionally, excellent communication, problem-solving abilities, and strong attention to detail will benefit applicants.

An Accounts Payable Specialist at Vast contributes to our ambitious goals by ensuring the accuracy and timeliness of vendor payments, thus providing the essential financial stability necessary for building pioneering space habitats. Your effective management of invoices and vendor relationships allows the finance team to streamline operations and allocate resources efficiently, helping promote our vision of advancing human-kind's presence in space.

At Vast, an Accounts Payable Specialist can expect a dynamic and fast-paced work environment that encourages innovative thinking and a collaborative spirit. You'll be working alongside talented professionals who are passionate about revolutionizing space exploration. Flexibility is key, as you may need to adjust to sudden changes in project priorities while balancing multiple tasks in a startup atmosphere.

Vast offers a comprehensive benefits package for its Accounts Payable Specialist I, including 100% medical, dental, and vision coverage, equity options, paid parental leave, and generous paid time off. Additional perks include personalized mental healthcare, access to a 401(k) retirement plan, and delightful food benefits on-site to bolster team spirit and well-being.

In your response, detail the specific volume of invoices you've handled, the software or systems you've used for management, and mention any methods you've implemented to ensure accuracy and efficiency. This shows your capability and organization in managing a significant workload effectively.

Share a structured approach you take to reconcile discrepancies, like cross-verifying all documentation before reaching out to vendors for clarification. Emphasize your problem-solving skills and communication capabilities, which are vital in resolving issues collaboratively.

Discuss your experience with specific software such as Netsuite or others, and highlight specific tasks you've performed (like invoice processing or vendor management) to demonstrate your proficiency. This can highlight your adaptability to the tools used at Vast.

Provide a specific example where your initiative led to improved efficiency, reduced errors, or better vendor satisfaction. Focus on the practical steps you took and the measurable impacts on time or costs, showcasing your proactive nature.

Explain your prioritization strategies, such as using a task management system, checking due dates for invoices, and identifying critical deliverables. This demonstrates your organizational skills and resilience in high-pressure situations.

Discuss how you promote transparency by ensuring timely communications, seeking feedback, and resolving issues promptly. This will highlight your interpersonal skills, which are crucial for an Accounts Payable Specialist.

Share techniques like adopting a digital tracking system, setting reminders for important deadlines, and maintaining an organized filing system. This is essential to show your diligence and attention to detail.

Talk about your understanding of relevant regulations, how you keep updated, and specific practices you follow to ensure compliance, such as double-checking all supporting documents and following checklists before processing payments.

Detail your routine practices for safeguarding sensitive information, like adhering to secure file protocols and limiting access to confidential documents. This demonstrates professionalism and integrity.

Express your passion for the aerospace industry, particularly in the context of Vast's groundbreaking initiatives in space exploration. Highlight how this aligns with your career goals and interests, enhancing your engagement with the position.