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Company Description

About Westgate River Ranch Resort & Rodeo: Westgate River Ranch Resort & Rodeo provides you with the unique opportunity to meet and greet with guests who share your enthusiasm for the great outdoors at our authentic Florida dude ranch, which lies on 1,700 beautiful acres overlooking the scenic Kissimmee River and just one hour South of Orlando. Enjoy the surroundings and excitement that our amazing resort offers such as incredible outdoor recreational opportunities, including horseback riding, airboat and swamp buggy rides, trap & skeet range, full-service marina and award-winning Saturday night rodeo.

Job Description

Provides administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.

DUTIES

Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Research and creates presentations
Generate reports
Handle multiple projects
Prepare and monitor invoices
Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Organize travel arrangements for senior managers
Write letters and emails on behalf of other office staff
Book conference calls
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email, telephone or face to face enquiries
Coordinate repairs to office equipment
Greet and assist visitors to the office
Photocopy and print out documents on behalf of other colleagues

To excel in this role, you must embody our core values of integrity, passion, and a strong work ethic. These values are essential to our success, and we are looking for candidates who shares our commitment.

Qualifications

Make decisions based on your own judgment and company policy.
Follow instructions without close supervision.
Occasional carrying and lifting of items up to 50 pounds.
Must be able to work weekends and holidays as needed.
Must be at least 18 and have a valid FL State Driver’s License.
Must have 1 year of administrative assistant experience.
Westgate Resorts is a smoke and tobacco-free workplace. Except where prohibited by law, applicants who smoke or use tobacco products will not be considered for positions at Westgate.
Required to pass a background check, drug test, and prove eligibility to work in the United States.

Additional Information

Why Westgate?

Comprehensive health benefits – medical, dental and vision
Paid Time Off (PTO) – vacation, sick, and personal
Paid Holidays
401K with generous company match
Get access to your pay as you need it with our Daily Pay benefit
Family benefits including pregnancy, and parental leave and adoption assistance
Wellness Programs
Flexible Spending Accounts
Tuition Assistance
Military Leave
Employee Assistance Program (EAP)
Life, Disability, Accident, Critical Illness & Hospital Insurance
Pet Insurance
Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.)
Advancement & development opportunities
Community Involvement Programs

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email [email protected] with the job title and the location of the position for which you are applying.

Average salary estimate

$35000 / YEARLY (est.)

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$30000K

$40000K

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What You Should Know About Administrative Assistant, Westgate Resorts

Join the vibrant team at Westgate River Ranch Resort & Rodeo as an Administrative Assistant! Nestled in the heart of Florida's stunning nature, this role offers a unique opportunity to work amidst the beauty of 1,700 acres overlooking the Kissimmee River. Your responsibilities will include everything from answering and directing phone calls to organizing and scheduling meetings, making sure the office runs smoothly and efficiently. In this role, you’ll support not just managers but also your colleagues and guests, ensuring that all operations are executed with integrity, passion, and a strong work ethic. Throughout your day, you will tackle various tasks, such as handling correspondence, maintaining filing systems, booking travel arrangements, and assisting with reports. You'll prove your worth by demonstrating excellent communication skills, both over the phone and via email, and by giving attention to detail in every project you undertake. At Westgate, we value creativity and independence, allowing you to rely on your judgment to contribute effectively to our team. Weekend and holiday work may be required, so flexibility is essential! If you have at least one year of experience as an administrative assistant and embody our core values, we invite you to explore the possibility of working in such an exciting environment. Join us at Westgate River Ranch Resort & Rodeo, where every day is an adventure, and your contributions make a real difference!

Frequently Asked Questions (FAQs) for Administrative Assistant Role at Westgate Resorts

What are the primary responsibilities of an Administrative Assistant at Westgate River Ranch Resort & Rodeo?

The primary responsibilities of an Administrative Assistant at Westgate River Ranch Resort & Rodeo include answering and directing phone calls, organizing and scheduling meetings, maintaining contact lists, producing correspondence, assisting in report preparation, and handling various administrative tasks. This role requires strong organizational skills and the ability to manage several projects simultaneously while providing top-notch support to both managers and staff.