Accounts Receivable Specialist

As an Accounts Receivable Specialist at Optime Care, your main responsibilities will include posting daily payments, preparing cash summary reports, reconciling transactions, and reviewing aging reports to ensure that accounts are current. You will also handle payer remittances and maintain transparency in all financial dealings. This role is crucial for helping our specialty pharmacy maintain its financial health and operational efficiency.

To apply for the Accounts Receivable Specialist position at Optime Care, you will need a high school diploma or equivalent. Previous experience in accounts receivable is essential, along with proficiency in the Microsoft Office Suite, especially Excel and Outlook. Strong analytical skills, attention to detail, and excellent communication abilities are also required to thrive in this role.

New Accounts Receivable Specialists at Optime Care will undergo a structured training program for the first 120 days, where they will be required to work in the office. This hands-on training is designed to ensure you understand our financial management system thoroughly and are well-acquainted with our processes. After this period, there may be an opportunity for hybrid work arrangements depending on business needs.

An Accounts Receivable Specialist at Optime Care should be familiar with financial management systems for posting payments, as well as Microsoft Excel for financial calculations and reporting. Proficiency in Outlook for communication is also crucial. Knowledge of a 10-key numeric keypad for data entry will be beneficial in performing your daily tasks efficiently.

The work environment for an Accounts Receivable Specialist at Optime Care is fast-paced and dynamic, requiring adaptability to changing priorities. You'll be part of a supportive team dedicated to the mission of providing tailored services to patients with unique disorders. While the initial 120 days require in-office work, the potential for a hybrid role adds flexibility to your schedule.

When answering this question, highlight specific experiences where you managed accounts receivable duties such as posting payments and reconciliations. Use examples that demonstrate your attention to detail and the impact of your work on financial reporting.

Discuss your time management strategies, such as creating to-do lists or using scheduling tools. Emphasize your ability to assess urgency and importance, and how you communicate with team members to meet deadlines effectively.

Empower your answer by talking about metrics such as the days sales outstanding (DSO), aged receivables, and cash flow forecasts. Explain how these metrics help in assessing the financial health of an organization like Optime Care.

Share a specific example detailing the error, how you discovered it, the steps you took to rectify it, and the outcome of your actions. This illustrates your problem-solving skills and attention to detail.

Talk about your approach to maintaining professionalism and empathy. Highlight your communication skills and strategies for negotiation, while ensuring you adhere to company policies when discussing overdue payments.

Mention the specific financial management systems you have worked with, as well as any accounting software. Discuss your comfort level with Excel for reporting and any other relevant tools that can showcase your technical skills.

Discuss your meticulous approach to double-checking your work, utilizing checklists, and ensuring accuracy in data entry. Mention that you understand the importance of producing trustworthy financial reports.

Explain that you embrace continuous learning, utilizing online tutorials, attending webinars, and seeking hands-on practice to familiarize yourself with new software features effectively.

Share a specific example detailing your initiative in streamlining a process or suggesting improvements that enhanced accuracy or efficiency, thus highlighting your proactive nature and commitment to the organization’s success.

Express your alignment with Optime Care’s mission to support patients with unique disorders and describe how your skills and experience will contribute to the organization’s success while fostering a positive working environment.