Executive Assistant - Hardware

As an Executive Assistant at Axon, your primary responsibilities will include managing the schedules of two senior executives within the R&D and Hardware divisions, coordinating travel, and organizing meetings across different time zones. You will also handle confidential information, prepare meeting materials, and ensure effective communication between executives and internal/external stakeholders.

To be considered for the Executive Assistant role at Axon, you should have at least 5 years of experience in an executive assistant capacity, including 2+ years supporting a Vice President or higher. Exceptional organizational skills, proficiency in Microsoft Office Suite, and excellent written and verbal communication are critical. A Bachelor’s Degree is preferred, along with experience in event planning and supporting executives in technical fields.

The Executive Assistant role at Axon directly supports our mission to Protect Life by enhancing the effectiveness of our senior leaders in the R&D and Hardware divisions. By managing complex schedules and ensuring seamless communications, you enable executives to focus on critical safety and justice initiatives, helping the company achieve its goals.

Key skills for an Executive Assistant at Axon include strong time management, interpersonal savvy, and the ability to deal with ambiguity. Additionally, proficiency in communication, problem-solving, and attention to detail are crucial in ensuring that executives operate smoothly in a fast-paced environment.

The work environment for the Executive Assistant role at Axon is collaborative and fast-paced. Located in Scottsdale, AZ, this hybrid position allows for flexibility while being part of a vibrant, mission-driven team dedicated to pushing the boundaries of safety technology and innovation.

In responding, highlight specific examples of your previous roles where you managed calendars, coordinated travel, or handled confidential information. Share any situations where your support led to improved efficiency or effectiveness for the executive team.

Discuss your approach to prioritization techniques, such as using digital tools or lists. Emphasize your ability to adapt and respond to changing demands while maintaining focus on key objectives.

Provide a specific scenario where you proactively identified a scheduling conflict and your step-by-step approach to resolving it. Focus on your communication skills and how you ensured all parties were informed and satisfied with the outcome.

Talk about the importance of understanding different communication styles and adjusting your messaging accordingly. Mention your experience with team collaboration tools like Slack or Quip and how they facilitate communication.

Discuss your process for planning events, from initial brainstorming to logistics coordination. Highlight your attention to detail and how you seek feedback to ensure an event runs smoothly and meets objectives.

List specific software tools you have used, such as Microsoft Office Suite, calendar management tools, and communication platforms. Explain how these tools facilitate your efficiency and organization in supporting executives.

Emphasize your commitment to confidentiality and any strategies you have in place, such as secure document management systems, to ensure sensitive information is handled appropriately.

Share a specific project that required you to use your initiative and problem-solving skills. Focus on the outcome and what you learned from the experience about your ability to work independently.

Discuss techniques you use to stay organized, such as task management software or prioritization methods. Also, share how you maintain a calm demeanor amidst tight deadlines and high-pressure situations.

Describe your approach to stakeholder management, emphasizing the importance of communication, understanding their needs, and building strong relationships. Provide an example where your stakeholder management skills led to a successful project.