Event Coordinator

The Event Coordinator at Catholic Funeral & Cemetery Services is responsible for guiding families through the funeral arrangements, coordinating all service logistics, and acting as the primary point of contact for families, vendors, and internal staff. This role requires compassion and organizational skills to ensure that each service is handled with dignity.

To apply for the Event Coordinator position at Queen of Heaven Cemetery, candidates must have event planning experience, preferably with large functions. An associate degree or 60 hours towards one is required, and while a Funeral Director license is a plus, an interest in obtaining one will also be considered.

The Event Coordinator position offers a competitive hourly pay based on experience, structured increases based on service and education, comprehensive health benefits, retirement options, paid time off, and a sponsored Funeral Director Licensing program, ensuring both your professional and personal needs are met.

Yes, all candidates are welcome to apply for the Event Coordinator position at CFCS. Our organization values diversity and seeks individuals who are interested in working within a Catholic environment while focusing on compassionate service to families of various backgrounds.

Candidates for the Event Coordinator position must be able to lift objects weighing between 75-100 lbs, push and pull up to 300 lbs with a wheeled cart, and stand for long periods on hard surfaces. These physical demands are essential for service-related tasks during funeral events.

In this situation, it’s essential to be empathetic and patient. I would listen actively and offer support, ensuring to address their needs and preferences while providing clear options that align with their wishes. It’s about making them feel cared for and respected during a challenging time.

I prioritize effective time management and robust organizational tools, such as calendars and checklists. I also make sure to communicate clearly with all stakeholders involved and delegate tasks when necessary to ensure everything proceeds smoothly and on schedule.

I recall a situation where last-minute changes to the venue threatened to derail an event. I quickly assessed the situation, communicated transparently with the family, and coordinated with vendors to find a suitable alternative. By staying calm and proactive, I managed to salvage the event successfully.

Communication is the backbone of the Event Coordinator role. It allows for clarity in expectations between the family, vendors, and internal staff. I ensure that all parties involved are well-informed and aligned throughout the planning process, which is crucial for seamless execution.

Respect and dignity are paramount in this role. I make it a priority to understand each family's cultural and personal values to tailor the service accordingly. I also pay attention to details that reflect these values, ensuring the service honors their loved one appropriately.

I employ a methodical approach, utilizing project management tools and checklists to track tasks. Regular check-ins with the team and family keep everyone on the same page and allow for adjustments as needed, helping maintain focus and organization.

I remain calm and composed in high-pressure situations, analyzing the problem at hand and swiftly identifying solutions. My ability to think critically and make informed decisions helps ensure that events proceed as planned despite unexpected challenges.

My motivation stems from a genuine desire to help families during their most difficult moments. Being able to provide support, comfort, and care during the planning of a loved one’s farewell is a meaningful and impactful experience for me.

I approach sensitive discussions with empathy and understanding, allowing families to express their feelings while guiding them through options with care. Establishing trust and creating a comfortable environment facilitates open communication during these conversations.

I would address their concerns promptly and empathetically, listening to their grievances and taking actionable steps to resolve any issues. It’s essential to maintain open lines of communication and demonstrate a commitment to their expectations throughout the process.