Finance & Operations Manager

Location: Remote

Closing Date: February 17th, 2025 

Work summary

• Fully remote contract, location is flexible within +/- 5 hours of GMT
• 3 days per week
• The candidate must understand and have familiarity with US 501(c)3 finances and reporting requirements.

Climate Catalyst is dedicated to galvanising the collective power of business, investors and civil society to influence and accelerate policy change in Asia and Europe. Our vision is a just, prosperous world in which global warming is limited to 1.5C. We are looking for a Finance & Operations Manager, to join our People + Operations team. This role is a 3 day per week position and reports to the COO. 

This is a mission critical role that helps us build seamless, smart, and compliant operations for our organisation. The overall remit of this role is to:

1. Support on key aspects of financial management across budget development and forecasting, monthly reporting, and managing our external finance partners.
2. Managing domestic and international payroll via our employment partners, and managing vendors and contracting. 
3. Support on general operations across systems and software administration, and compliance practices

Financial Management + Forecasting

• Support work on annual and multi-year budget forecasts, based on programming needs and organizational trajectory 
• Develop and maintain budget forecasting tools for departments to manage their annual budgets, to help inform strategic decision-making
• Manage organization’s cash flow to ensure financial stability across restricted and unrestricted funding
• Allocate staff, program, and operational costs to appropriate grants and work with finance partners to create budget systems to assign and track that spend
• Oversee work of our external bookkeeping and accounting partner–Jitasa–and serve as their main point person
• Develop cost types and appropriate coding for all expenses, and manage correct use of them
• Ensure all expense policies and internal controls are in line with best practices, up to date, clear and accessible to staff, and consistently referenced

Payroll + Vendor Payment

• Oversee and execute payroll cycles for all employees and contractors, through our domestic and international PEO, and vendor management platform
• Oversee  relevant local and state taxes and reporting, in line with US PEO requirements
• Responsible for payroll administration such as new hire documentation and processing standard payroll on a monthly basis and any payroll changes
• Manage contracting process, liaising with outside legal counsel when required
• Get vendors, contractors and new contracts set up in our contract management system
• Run due diligence processes in accordance with our due diligence policy
• Ensure and execute reimbursements for all employees in line with expense policies
• Prepare and issue any relevant tax documents for vendors and contractors

Funder Engagement + Reporting

• Work with the fundraising team to develop programme budgets for proposals 
• Manage financial reporting requirements during and at the end of each grant cycle
• Review draft donor agreements prior to legal, and set up grants in Climate Catalyst systems to allocate staff time and expenses accordingly

Annual Reporting + Compliance

• Support the Board Treasurer, COO, and Jitasa in coordination of annual reporting to relevant authorities 
• Support annual audit preparation by serving as the internal coordinator for all requirements and documents as requested by auditors

Business Operations + Additional Support

• Manage all software and team systems, including access, permissions, and renewals
• Ensure all systems and data are managed in compliance with GDPR and other data protection legislation
• Ensure team data protection policies are up to date, relevant and adhered to
• Serve as the main point of contact to Climate Catalyst’s insurance broker and manage insurance policies – ensuring all policies are clearly accessible and paid in a timely fashion.
• Fill out and maintain all relevant lobbying documentation for the US, Europe, and any other relevant jurisdictions
• Ensure that all policies, trademarking, and terms of service are up to date on our website
• Support in material development for Board budget presentations
• Manage existing technology and equipment inventory and procure new equipment for all new hires and support in onboarding and offboarding as required
• Identify and implement systems and process improvements to enhance operational efficiency

What You Would Bring

• Strong budgeting, expense management, forecasting and financial planning & reporting skills 
• Experience in vendor and contract management as well as efficiency improvements 
• An understanding of compliance and regulatory requirements including but not limited to tax regulations and contract and legal risk management 
• Proficiency in managing financial and operational software

How You Work

• Ability to manage work streams independently
• Cross-functional collaboration across various departments 
• Clear and precise communication 
• Ability to navigate organizational change 
• Eager to collaborate and solve challenges
• Team player and true champion of your colleagues

Applications

To apply, please upload a brief cover letter outlining interest in the role and your CV to this application page. The deadline for applications is February 17th, 2025 with rolling reviews and interviews. 

Compensation + Benefits

Pay is competitive in all hiring regions. If the candidate is US based, the starting salary for this role is $85,000 at the full time rate, pro-rated to $51,000 for 3 days per week. 

Other regional starting salaries can be shared based on applicant location.

Diversity at Climate Catalyst  

Climate Catalyst aims to design inclusive strategies to meet our objectives. We recognise that the only way to deliver on that is to build a diverse team made up of people with varying backgrounds, experiences, and perspectives. We encourage people from historically marginalised and currently under-represented groups in the climate movement, to apply to work with us.

Equal Employment Opportunities

Climate Catalyst is an equal opportunity employer and complies with all applicable employment opportunity laws prohibiting discrimination against all qualified applicants and employees based on race, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, citizenship status, disability, genetic information, veterans' status, or any other basis protected by applicable law.