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Administrative Assistant (AU Financial, Hybrid)

Salary: P50,000 - P70,000 (Monthly Package)

Schedule: Monday to Friday (9:00AM to 6:00PM AEST​)

What are we looking for?

Skills Required:

  • 2-3 years experience as an Admin Assistant/Executive Assistant
  • Company Secretarial Experience
  • Maintain high level of computer literacy including Microsoft products (Word, Excel, PowerPoint), Xero Practice Manager, Xero Accounting, CAS360, Fusesign, and other software used by clients and team members as required.
  • Australian ASIC knowledge
  • Calendar Management

Nice to Have:

  • ATO Portal Knowledge

What will you do?

  • Attend to the Directors’ administrative and operational requests when required.
  • Support local administrator with mail (sort and filing) as well as managing ATO Mate
  • Assist in onboarding clients, including: completion of new client checklists and information requests. Xero onboarding, including client details and document management system, and CAS360 Onboarding and set up.
  • Assist in managing Xero Practice Manager including maintaining the client list, Team member allocations and providing Reports.
  • Prepare practice lodgement list reporting from the ATO
  • Document Management support and management (including sorting and filing documents).
  • Assist in developing and updating template documents and procedures.
  • Assist in preparing proposals, engagement letters and other documentation (as required).
  • Assist with audit insurance and client expense disbursement requirements
  • Input office payables into the finance system
  • Manage team related onboarding administrative matters as occurs from time-to-time.

Join the awesome team and enjoy these benefits & perks:

  • Hybrid (2 days, WFH; 3 days/ Office-based)
  • Medical, Dental Coverage and Life insurance from day 1 of employment
  • Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
  • Competitive salary package and annual appraisal
  • Financial Assistance Program
  • Mandatory Government Benefits and 13th Month Pay
  • Complimentary Sleeping Quarters, Coffee at no cost
  • Complimentary Office Fitness and Wellness Facilities at no cost
  • Regular Company Events, Work Life Balance, and Career growth opportunities
  • Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client is an experienced investor relations advisor with over 10 years of expertise in the Hong Kong capital market. They specialize in enhancing company value through strategic investor relations, including, Company Positioning, Institutional Investor Communications, Business Consulting.

#ConnectOSCareers #JoinConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes

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Average salary estimate

$720000 / YEARLY (est.)
min
max
$600000K
$840000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Administrative Assistant (AU Financial, Hybrid), ConnectOS

Join the dynamic team at ConnectOS as an Administrative Assistant and take your career to the next level! This hybrid role is perfect for someone who’s organized, proactive, and eager to support the directors in a fast-paced yet friendly environment. With a competitive monthly salary between P50,000 and P70,000, your work schedule from Monday to Friday, 9:00 AM to 6:00 PM AEST, is designed to give you a balanced work-life experience. We're looking for someone with 2-3 years of experience, ideally with company secretarial exposure, strong computer skills in Microsoft Office, Xero Practice Manager, and an understanding of the Australian ASIC regulations. In this role, you will manage the directors’ administrative requests, assist with client onboarding, and maintain essential documents, all while honing your skills in a supportive environment. At ConnectOS, we prioritize your wellbeing with excellent benefits from day one, including medical and dental coverage, paid leave, wellness facilities, and career growth opportunities. If you're ready to contribute to a top-rated employer in Metro Manila and enjoy a hybrid work setup, apply now and join a team that celebrates success and encourages your professional journey!

Frequently Asked Questions (FAQs) for Administrative Assistant (AU Financial, Hybrid) Role at ConnectOS
What are the main responsibilities of an Administrative Assistant at ConnectOS?

As an Administrative Assistant at ConnectOS, you will handle various tasks including managing directors’ administrative requests, assisting with client onboarding, maintaining document management systems, and supporting calendar management. Your role will also involve developing and updating template documents and procedures, preparing reports, and providing overall support in the daily operations of the firm.

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What qualifications do I need to become an Administrative Assistant at ConnectOS?

To be considered for the Administrative Assistant position at ConnectOS, you should have 2-3 years of relevant experience, preferably as an Admin Assistant or Executive Assistant. Familiarity with company secretarial duties, strong computer literacy with Microsoft Office Suite, and knowledge of Xero Practice Manager are also important. Additionally, an understanding of Australian ASIC regulations and ATO Portal knowledge would be beneficial.

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Is there a hybrid work option for the Administrative Assistant role at ConnectOS?

Yes! ConnectOS offers a hybrid work environment for the Administrative Assistant position, allowing you to work from home two days a week while spending three days in the office. This flexible arrangement promotes a healthy work-life balance, ensuring you can perform at your best.

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What benefits can I expect as an Administrative Assistant at ConnectOS?

ConnectOS values its employees and provides a comprehensive benefits package starting from day one. This includes medical and dental coverage, paid vacation and sick leave, wellness programs, and access to office fitness facilities. You will also have a competitive salary, annual appraisals, and opportunities for career advancement.

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What is the company culture like at ConnectOS?

ConnectOS prides itself on being a Great Place to Work! The company culture emphasizes teamwork, respect, and professional growth. Employees enjoy regular company events, work-life balance initiatives, and an inclusive atmosphere where diversity is celebrated.

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Common Interview Questions for Administrative Assistant (AU Financial, Hybrid)
What previous experiences do you have that make you a good fit for the Administrative Assistant role?

In answering this question, focus on your relevant experiences, such as administrative duties you’ve performed in previous roles. Highlight specific tasks, like managing calendars, processing documents, or supporting teams that showcase your organizational skills and attention to detail.

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How do you prioritize tasks when managing multiple projects?

Provide a structured approach outlining your method of organizing tasks—perhaps using lists, digital tools, or prioritizing based on deadlines. Illustrating a past scenario where you effectively managed competing priorities can strengthen your response.

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Can you give an example of a challenging administrative task you handled and how you resolved it?

Think of a situation where you faced a challenge, such as a scheduling conflict or preparing an urgent report. Describe the steps you took to address the challenge and emphasize your problem-solving skills. This demonstrates your ability to think critically under pressure.

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What software tools are you proficient in that would benefit your role as an Administrative Assistant?

Mention the specific software tools relevant to the job, such as Microsoft Office, Xero Practice Manager, and any others noted in the job description. Not only mention proficiency but also give examples of how you've used these tools effectively in past experiences.

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How would you handle confidential information in the workplace?

Discuss the importance of confidentiality in roles like that of an Administrative Assistant. Talk about policies or methods you follow to ensure sensitive information is managed responsibly, highlighting your understanding of data privacy principles.

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What do you know about ConnectOS and our mission?

Before the interview, research ConnectOS to be aware of their values, mission, and business focus. Share your findings and express how their mission resonates with you, showing your genuine interest in the company and how it aligns with your career goals.

Join Rise to see the full answer
How do you manage your time effectively during a busy workday?

Share your routine for managing time, such as using calendars, setting reminders, or blocking time for specific tasks. Provide an example of a particularly busy day and how your strategies helped you remain organized and productive.

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Describe a time when you had to communicate effectively with team members or clients.

Choose a situation where clear communication made a difference, whether it was negotiating a project deadline with a team or clarifying task responsibilities with a client. Present it using the STAR method (Situation, Task, Action, Result) for clarity.

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What steps would you take to onboard new clients effectively?

Detail the client onboarding process, including documenting and managing essential information accurately. Discuss your strategy for ensuring that all team members are informed and that the onboarding process runs smoothly, emphasizing your attention to detail and organizational skills.

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What motivates you to be an Administrative Assistant at ConnectOS?

Reflect on your passion for supporting others, facilitating smooth operations, and contributing to team success. Connect your motivations to ConnectOS’s culture and values, showing how you would fit in and thrive in the role.

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ConnectOS is a leading provider of offshore talent for organisations in Australia, New Zealand, the US, Canada and the UK. For over a decade, we’ve been supporting our global clients with premium resourcing and productivity solutions. ConnectOS...

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Full-time, hybrid
DATE POSTED
January 14, 2025

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