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Study Coordinator

Company Description

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins works with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate. Eurofins believes it is a global leader in food, environmental, pharmaceutical and cosmetics products testing and in agroscience CRO services. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, CDMO, advanced material sciences and in the support of clinical studies.

In over just 30 years, Eurofins has grown from one laboratory in Nantes, France to over 62,000 staff across a network of more than 1000 independent companies in over 62 countries and operating more than 900 laboratories. Eurofins offers a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products, as well as providing innovative clinical diagnostic testing services, as one of the leading global emerging players in specialised clinical diagnostics testing.

In 2022, Eurofins generated total revenues of EUR € 6.515 billion, and has been among the best performing stocks in Europe over the past 20 years.

Eurofins PSS Insourcing Solutions® is a global, award-winning insourcing solution. We place our skilled team directly at the client site, managing operations seamlessly and eliminating complexities. We ensure a strategic, long-term service commitment that delivers value directly at the client' site, utilising their facilities, equipment, and methodologies, while maintaining the same service, expertise, and cGMP compliance available at the Eurofins facility. If you're an employee seeking an exceptional career journey, Eurofins PSS Insourcing Solutions® is your gateway to a future where innovation, collaboration, and success converge. Join us in a world where excellence knows no boundaries!
 

Job Description

The Study Planning Coordinator will provide support for PSTS teams. They will partner with internal and external stakeholders to manage internal and outsourced toxicology studies. The Study Planning Coordinator will leverage approved business planning tools to support teams in ensuring their project plans and study timelines remain accurate. The position requires advanced business planning skills, excellent interpersonal skills, attention to detail, and excellent computer and organizational skills. 

Responsibilities: 

  • Study Timeline Management:
    • Manage project and study timelines in the Planisware project management system.
    • Collaborate with study monitors to update project activities, including template changes, timeline adjustments, and new study additions in Planisware.
    • Incorporate final protocol specifics into studies, including adjusted start dates and animal numbers. 
  • Study Test Article Availability:
    • Work closely with study monitors, planners, vendors, and Therapeutics Development & Supply (TDS) partners to manage study test item delivery to appropriate study site (internal and external).
  • Work Order, Change Order and Invoice Management:
    • Ensure the accuracy of Draft Work/Change Orders (WO/CO) against Rate Card pricing.
    • Input cost update lines from draft WOs into Planisware.
    • Add Purchase Order (PO) numbers to Planisware for requested projects.
    • Monitor and ensure good receipt when costing milestones are met. 
  • Planisware Data Quality Management:
    • Run quality reports to check for discrepancies such as planned vs requested vs confirmed dates, late starts, or finish dates.
    • Make necessary corrections in the Planisware planning system. 
  • Supplemental Responsibilities: 
    • Attend meetings with NSCL and PDPM to review and update Planisware data.
    • Support the creation of monthly reports for functional area review (e.g. animal testing for PSTS In Vivo Sciences).
    • Assist with daily uploads of planning data to tracking systems (e.g., Charles River Intake Tracker). 
    • Assist the Charles River Apollo PSTS System Access Manager in granting access for PSTS non-study-specific members to the appropriate study in Apollo.
    • Assist the PSTS Project Close-Out Effort Coordinator with PLW updates for close-out programs; if necessary, update project plans that require clean-up for close-out. 

Qualifications

  • A bachelor’s degree in a business-related field with a focus on project management is required. A degree in a scientific field may also be considered.
  • Excellent communication skills in English, both written and verbal, are essential, as English is the primary business language for interacting with stakeholders in the US, China, and Belgium. 
  • Strong attention to detail, particularly with financial data, and advanced computer skills are required. 
  • The ability to quickly grasp new IT technologies, including planning and project management software tools, is essential. 

Additional Information

  • A full-time (40hours/week) Monday – Friday job. 
  • A Permanent contract with flexible working hours. (Can start between 7am and 9:30am) 
  • Home – Office: 80% - 20% 
  • Place of work: Beerse, Belgium. Bus number 415/416/417 stops in front of the facility. 
  • Meal Vouchers 8 Euro/Working Day. 
  • Eco-Cheques +/- 250 Euro/Year. 
  • DKV Hospitalization insurance. 
  • Additional 12 ADV days. 
  • A company well-being program targeting both mental and physical well-being. 
  • Access to Payflip- an innovative app that helps you take control and optimize your paycheck. 
  • A platform to consult dermatologists for any skin-related concerns. 
  • A fantastic team with monthly team lunches, fun teambuilding activities (laser tag, escape rooms, sports, etc.) and above all; a great collaborative international work environment. 
  • Personal development through learning on the job and additional trainings. 
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What You Should Know About Study Coordinator, Eurofins

Are you ready to take the next step in your career as a Study Coordinator with Eurofins Scientific in Antwerp, Belgium? At Eurofins, we are at the forefront of analytical testing services, working with industry giants to ensure products are safe and authentic. As a Study Coordinator, you will play a crucial role in collaborating with internal and external stakeholders to manage toxicology studies while utilizing our advanced business planning tools. Your responsibilities will include managing project and study timelines in the Planisware system, ensuring the smooth delivery of test articles, and keeping all financial data accurate. With a keen eye for detail and strong interpersonal skills, you will help oversee the quality of our planning data while participating in meetings to keep projects on track. Eurofins values your professional growth, offering flexible working hours and a vibrant team atmosphere filled with engaging activities. Join us and contribute to a mission where excellence, innovation, and success converge every day. Together, we can make a difference in life sciences and create a safer, healthier environment for everyone.

Frequently Asked Questions (FAQs) for Study Coordinator Role at Eurofins
What are the responsibilities of a Study Coordinator at Eurofins Scientific?

As a Study Coordinator at Eurofins Scientific, you'll manage toxicology study timelines, collaborate with various stakeholders, and ensure the accuracy of financial data in our systems. Your role will involve using our Planisware project management tool to oversee project activities, manage the delivery of study materials, and conduct quality checks on planning data.

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What qualifications are required for the Study Coordinator position at Eurofins Scientific?

A bachelor's degree in a business-related field with a focus on project management is essential for the Study Coordinator position at Eurofins Scientific. Alternatively, a degree in a scientific field may also be considered. Additionally, strong communication skills in English and advanced computer skills are critical for success in this role.

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What software tools will a Study Coordinator use at Eurofins Scientific?

In the Study Coordinator role at Eurofins Scientific, you will primarily use the Planisware project management system to manage study timelines and project activities. Familiarity with other planning and project management software tools will also be advantageous as you adapt to the company's specific systems.

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How does Eurofins Scientific support the professional development of its Study Coordinators?

Eurofins Scientific is committed to your personal and professional growth by providing a collaborative work environment with opportunities for on-the-job learning and additional training. By joining our team as a Study Coordinator, you will benefit from various development programs that help you enhance your skills and advance in your career.

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What is the work-life balance like for a Study Coordinator at Eurofins Scientific?

As a Study Coordinator at Eurofins Scientific, you can expect a healthy work-life balance with flexible working hours and a full-time Monday to Friday schedule. With the option to work from home 80% of the time, you can effectively manage your personal and professional commitments.

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Common Interview Questions for Study Coordinator
Can you describe your previous experience coordinating studies?

When answering this question, reflect on specific instances where you've managed projects or studies, detailing the methodologies you used, any challenges faced, and how you ensured timelines were met. Consider mentioning tools like Planisware if you've used them before.

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How do you prioritize tasks when managing multiple studies simultaneously?

Illustrate your time management skills by discussing how you assess urgency and importance. Talk about tools you use for organization and how you communicate with team members to keep everyone aligned when handling competing priorities.

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What strategies do you use to ensure data accuracy within project management systems?

Discuss your attention to detail and specific practices you've implemented to check for discrepancies or errors. Mention any quality control procedures you follow and the importance of regular audits or reports to maintain data integrity.

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How do you handle conflicts or disagreements among team members?

Explain your approach to conflict resolution, emphasizing the importance of communication and understanding. Share an example of a past experience where you successfully resolved a disagreement and the skills you applied.

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What is your experience with financial data management in project coordination?

Talk about how you've managed budgets or financial data in your previous roles, emphasizing your attention to detail and ability to work with various financial tools. Highlight your experience in reviewing cost proposals or ensuring accurate billing.

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Can you provide an example of how you've adapted to new technologies in the workplace?

Mention a specific technology or software that you learned quickly, detailing the steps you took to familiarize yourself. Highlight your willingness to learn and adapt, underscoring your technical aptitude.

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How do you ensure effective communication with stakeholders in a multi-cultural environment?

Discuss your experience working with diverse teams and the communication strategies you've utilized. Mention the importance of being clear and concise, and how you adapt your communicative style to different cultural contexts.

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What tools do you prefer for project management and why?

Be prepared to talk about your experience with specific tools like Planisware or other project management software. Discuss how these tools have positively impacted your workflow and helped enhance collaboration among teams.

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Why are you interested in working for Eurofins Scientific?

Express enthusiasm for Eurofins' commitment to safety, health, and sustainability. Discuss how their mission aligns with your values and career goals, and how you believe your skills as a Study Coordinator will contribute to their success.

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What do you hope to achieve in your role as a Study Coordinator at Eurofins Scientific?

Outline your career aspirations and how you see yourself growing within Eurofins. Focus on how you want to contribute to the company’s excellence, embracing opportunities for learning and professional development along the way.

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Full-time, hybrid
DATE POSTED
December 20, 2024

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