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Medical Record Retrieval Specialist

Become a part of our caring community and help us put health first
 

The Risk Adjustment Representative 2 conducts quality assurance audits of medical records and ICD-9/10 diagnosis codes that are submitted to the Centers for Medicare and Medicaid Services (CMS) and other government agencies. The Risk Adjustment Representative 2 performs varied activities and moderately complex administrative/operational/customer support assignments. Performs computations. Typically works on semi-routine assignments.

The Medical Record Retrieval Representative (Risk Adjustment Representative):

  • Travel up to 50% of the time in Orange, Osceola and other surrounding counties in FL with the possibility of occasional overnight

  • Travel up to a week at time to surrounding counties near Jacksonville, based on business needs

  • Collect medical records by using a laptop and portable scanner to scan paper records and/or download electronic medical records to a thumb drive to meet production goals

  • Visits to physician offices in a timely, efficient manner to meet all deadlines

  • Answering phones, electronically faxing, internet search and email utilization

  • Research and updates site information by utilizing CarePlus internal systems

  • Follows CarePlus and HIPAA confidentiality standards to protect the confidentiality of member information

  • Demonstrates a professional and courteous manner when communicating with others with the ability to clearly and accurately state the agreed upon resolution


Use your skills to make an impact
 

Required Qualifications

  • Live in the Orlando Florida area

  • 1 or more years of experience with Medical Record or Health information retrieval experience In a Hospital, Healthcare and/or Medical Office setting

  • Proficiency in Microsoft Office Word and Excel

  • Ability to travel locally up to 50% of the time

  • Ability to travel overnight occasionally within the region

  • Must have reliable car transportation

  • Working knowledge of computers, or a demonstrated technical aptitude and an ability to quickly learn new systems

  • This job is part of Humana's Driver safety program and therefore requires an individual to have a valid State Driver's license and proof of personal vehicle liability insurance with at least 100/300/100 limits and requires running a Motor Vehicle Report as part of the background check process.

Preferred Qualifications

  • Knowledge and experience in managed care

  • Medical terminology

  • Experience in EMR (Electronic Medical Records) system 

  • Medical Record retrieval experience

  • Bilingual English and Spanish

  • Healthcare experience

Additional Information

  • Hours 8am-5pm, could be earlier depending on travel/provider office. Hours subject to change based on business needs


As part of our hiring process, we will be using an exciting interviewing technology provided by HireVue, a third-party vendor. This technology provides our team of recruiters and hiring managers an enhanced method for decision-making.

If you are selected to move forward from your application prescreen, you will receive correspondence inviting you to participate in a pre-recorded Voice Interview and/or an SMS Text Messaging interview.  If participating in a pre-recorded interview, you will respond to a set of interview questions via your phone. You should anticipate this interview to take approximately 10-15 minutes.

If participating in a SMS Text interview, you will be asked a series of questions to which you will be using your cell phone or computer to answer the questions provided.  Expect this type of interview to last anywhere from 5-10 minutes. Your recorded interview(s) via text and/or pre-recorded voice will be reviewed and you will subsequently be informed if you will be moving forward to next round of interviews.

Work at Home Guidance

To ensure Home or Hybrid Home/Office associates’ ability to work effectively, the self-provided internet service of Home or Hybrid Home/Office associates must meet the following criteria:

  • At minimum, a download speed of 25 Mbps and an upload speed of 10 Mbps is recommended; wireless, wired cable or DSL connection is suggested

  • Satellite, cellular and microwave connection can be used only if approved by leadership

  • Associates who live and work from Home in the state of California, Illinois, Montana, or South Dakota will be provided a bi-weekly payment for their internet expense.

  • Humana will provide Home or Hybrid Home/Office associates with telephone equipment appropriate to meet the business requirements for their position/job.

  • Work from a dedicated space lacking ongoing interruptions to protect member PHI / HIPAA information

Internal- If you have additional questions regarding this role posting, please send them to the Ask A Recruiter persona by visiting go/vivaengage and searching Ask A Recruiter! Please be sure to provide the requisition number so we may be able to research your request quicker.

#LI-BB1

Travel: While this is a remote position, occasional travel to Humana's offices for training or meetings may be required.

Scheduled Weekly Hours

40

Pay Range

The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.


 

$40,000 - $52,300 per year


 

Description of Benefits

Humana, Inc. and its affiliated subsidiaries (collectively, “Humana”) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.


About us
 

About CarePlus Health Plans: CarePlus Health Plans is a recognized leader in healthcare delivery that has been offering Medicare Advantage health plans in Florida over 23 years. CarePlus strives to help people with Medicare, or both Medicare and Medicaid, achieve their best possible health and wellness through plans with benefits and services they care about. As a wholly owned subsidiary of Humana, CarePlus currently serves Medicare beneficiaries throughout 21 Florida counties.

About Humana: Humana Inc. (NYSE: HUM) is committed to putting health first – for our teammates, our customers, and our company. Through our Humana insurance services, and our CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health – delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, individuals, military service personnel, and communities at large.


Equal Opportunity Employer

It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or veteran status. It is also the policy of Humana to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.

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Average salary estimate

$46150 / YEARLY (est.)
min
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$40000K
$52300K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Medical Record Retrieval Specialist, Humana

Join us at CarePlus Health Plans as a Medical Record Retrieval Specialist in beautiful Orlando, FL! At CarePlus, we believe that health comes first, and we’re looking for enthusiastic individuals like you to help us make an impact in the community. As a Medical Record Retrieval Specialist, you will be an integral part of our Risk Adjustment team, responsible for conducting quality assurance audits of medical records and ICD-9/10 diagnosis codes submitted to the Centers for Medicare and Medicaid Services (CMS). Your journey will involve traveling up to 50% across Orange, Osceola, and surrounding counties, where you’ll collect medical records using a laptop and a portable scanner. You'll visit physician offices, performing your task with efficiency and professionalism. The role also requires handling customer support inquiries and maintaining the confidentiality of sensitive information in line with HIPAA standards. This position demands at least one year of experience in medical record retrieval, proficiency in Microsoft Office, and a valid driver's license. So if you're passionate about healthcare and ready to help others, we would love for you to bring your talents to our team. Let’s work together to enhance the health of our community!

Frequently Asked Questions (FAQs) for Medical Record Retrieval Specialist Role at Humana
What are the responsibilities of a Medical Record Retrieval Specialist at CarePlus Health Plans?

As a Medical Record Retrieval Specialist at CarePlus Health Plans, your main responsibilities include conducting quality assurance audits of medical records, traveling to physician offices across various counties, and ensuring timely collection of medical records. You will also utilize technology such as laptops and scanners to meet production goals while following confidentiality standards as mandated by HIPAA.

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What qualifications are needed to become a Medical Record Retrieval Specialist at CarePlus?

To qualify for the Medical Record Retrieval Specialist position at CarePlus, candidates must have a minimum of one year of experience in medical records or health information retrieval in a healthcare setting. Proficiency in Microsoft Word and Excel, the ability to travel locally, and a valid driver's license are also required. Preferred qualifications include knowledge of managed care and experience with Electronic Medical Records (EMR).

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What type of work environment can a Medical Record Retrieval Specialist expect at CarePlus?

Medical Record Retrieval Specialists at CarePlus Health Plans primarily work remotely but may occasionally need to visit physician offices for record collection. The typical working hours are from 8 am to 5 pm and can vary based on travel needs and provider office hours. The environment is collaborative, and team members are encouraged to communicate professionally and courteously.

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Is travel required for the Medical Record Retrieval Specialist position at CarePlus?

Yes, the Medical Record Retrieval Specialist position at CarePlus requires travel up to 50% of the time to areas like Orange and Osceola counties, as well as to nearby regions. Occasionally, overnight travel to counties near Jacksonville may also be necessary based on business needs.

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What benefits does CarePlus offer to Medical Record Retrieval Specialists?

CarePlus offers a comprehensive benefits package for Medical Record Retrieval Specialists. This includes medical, dental, and vision insurance, a 401(k) retirement savings plan, paid time off, short-term and long-term disability, and life insurance. CarePlus is dedicated to supporting the well-being of its employees.

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Common Interview Questions for Medical Record Retrieval Specialist
Can you describe your experience with medical record retrieval?

In answering this question, detail specific roles you’ve held where you've retrieved medical records, your familiarity with ICD coding, and mention any technology or systems you've used, such as EMR systems or portable scanners, highlighting how these experiences have prepared you for the Medical Record Retrieval Specialist position.

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How do you ensure compliance with HIPAA regulations when handling medical records?

Discuss your understanding of HIPAA regulations and provide examples of how you've maintained patient confidentiality in previous roles. Mention any protocols you followed, such as secure data sharing practices, and how you stay updated on compliance standards to protect sensitive information.

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What challenges have you faced in medical record retrieval and how did you overcome them?

Reflect on specific challenges like incomplete records or unresponsive medical offices. Describe the steps you took to address these challenges, such as persistent follow-ups and improving communication tactics, and how these experiences have enhanced your problem-solving skills.

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How proficient are you with using Microsoft Office for data collection and reporting?

Talk about your experience using Microsoft Office, especially Excel and Word, to format documents, create reports, and analyze data. Provide examples of past tasks or projects where your proficiency in these tools helped you achieve your goals.

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In a remote position, how do you prioritize tasks and manage your time effectively?

Explain your strategies for staying organized, such as creating daily schedules, using project management tools, and setting realistic deadlines. Mention any specific techniques you utilize to maintain focus and productivity in a remote work environment.

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How would you handle a conflict with a healthcare provider when collecting records?

Describe your approach to conflict resolution, emphasizing calm communication, active listening, and a focus on understanding the provider’s perspective. Share an example from your experience where you successfully resolved a similar issue.

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What motivates you to work in the healthcare industry?

Share your passion for helping others and how that aligns with the mission of CarePlus Health Plans. Discuss any personal experiences or values that inspire your dedication to improving healthcare outcomes and working with specific populations like Medicare beneficiaries.

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What steps do you take to stay updated on changes in healthcare regulations?

Discuss specific resources you follow to stay informed, such as newsletters, webinars, or professional networks related to healthcare compliance and regulations. Highlight your commitment to ongoing education and adaptiveness to regulatory changes.

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Can you give an example of when you met a tight deadline for a project?

Use the STAR method (Situation, Task, Action, Result) to describe a situation where you successfully managed to meet a tight deadline. Focus on the planning, execution, and outcome of your actions to demonstrate your ability to work under pressure.

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Why do you want to join CarePlus Health Plans as a Medical Record Retrieval Specialist?

Express your enthusiasm for CarePlus's mission in providing quality healthcare services and how your values align with their commitment to health and wellness. Share how you believe your skills and experiences can contribute to their goals and the community.

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Since 1961, Humana has been committed to helping people live healthy and happy. Our approach is simple—offer personalized care from people who care. We do this by listening to our members and creating solutions to help them reach the best version ...

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DATE POSTED
April 11, 2025

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