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Project Administrator

Description

  

Job Summary:

We are seeking a detail-oriented and proactive HVAC Project Administrator to support the planning, execution, and completion of HVAC projects. This role acts as a critical link between field operations, clients, vendors, and internal departments to ensure projects are delivered on time, within scope, and budget.

  

Key Responsibilities:

  • Coordinate and oversee HVAC project activities from inception to completion
  • Prepare project schedules, monitor timelines, and adjust workflows as needed
  • Serve as the primary point of contact for project stakeholders, ensuring clear communication.
  • Create purchase orders.
  • Track project costs, budgets, and assist with job costing and billing processes
  • Order and oversee delivery of HVAC equipment and materials
  • Support permit applications and compliance with local building codes
  • Assist in subcontractor coordination and ensure alignment with project scope
  • Maintain documentation including contracts, change orders, and project reports
  • Work closely with field teams to resolve project-related issues quickly and effectively
  • Other duties, as assigned

Compensation:

  • Competitive salary based on experience
  • Benefits package including health, dental, PTO, and 401(k) match
  • Opportunities for professional development and advancement

Requirements

 Qualifications:

  • High school diploma or equivalent required
  • 2+ years knowledge of HVAC practices and industry terminology
  • Strong organizational and multitasking abilities
  • Excellent written and verbal communication skills
  • Proficiency in K2A or other project management software      
  • Valid driver’s license, in good standing

Average salary estimate

$60000 / YEARLY (est.)
min
max
$50000K
$70000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Project Administrator, HVAC

Are you a detail-oriented individual looking to make an impact in the HVAC industry? Look no further! We are searching for a passionate and proactive Project Administrator to join our team in Deptford, New Jersey. As a Project Administrator at our company, you will play a vital role in supporting the planning, execution, and completion of a variety of HVAC projects. This position is the perfect blend of organization and communication, acting as a crucial link between field operations, clients, vendors, and our internal departments. You’ll coordinate project activities from start to finish, ensuring everything runs smoothly, on time, and within budget. Your day-to-day will involve preparing project schedules, monitoring timelines, and adjusting workflows as necessary. You’ll be the primary point of contact for stakeholders, making sure communication flows seamlessly. Your role will also encompass creating purchase orders, tracking project costs, ordering HVAC equipment, and overseeing deliveries. Additionally, you’ll assist with compliance on building permits and manage documentation, contracts, and reports. If you’re ready to dive into a role that values your organizational skills and strong communication abilities, while offering a competitive salary and a comprehensive benefits package, come join us. Opportunities for professional development and advancement await you here, and with a minimum of 2 years in the HVAC field, you’ll find your experience is highly valued. Let’s tackle new challenges together!

Frequently Asked Questions (FAQs) for Project Administrator Role at HVAC
What are the main responsibilities of a Project Administrator at the HVAC company in Deptford, New Jersey?

As a Project Administrator at our HVAC company in Deptford, New Jersey, your primary responsibilities will include coordinating and overseeing HVAC project activities from inception to completion, preparing project schedules, monitoring timelines, managing costs and budgets, and serving as the key point of contact for all stakeholders involved. You'll create purchase orders, oversee equipment delivery, assist with local building code compliance, and document contracts and change orders diligently.

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What qualifications do I need to become a Project Administrator at the HVAC company?

To become a Project Administrator at our HVAC company, you need a high school diploma or equivalent and at least 2 years of experience with HVAC practices and terminology. Strong organizational abilities, multitasking skills, excellent communication skills, and proficiency in project management software like K2A are essential for success in this role.

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What can I expect in terms of compensation and benefits as a Project Administrator with the HVAC company?

As a Project Administrator with our HVAC company, you can expect a competitive salary based on your experience. We also offer a comprehensive benefits package, which includes health and dental insurance, paid time off (PTO), and a 401(k) matching plan, ensuring that you can secure your financial future while maintaining a healthy work-life balance.

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How does the Project Administrator role support the HVAC projects at the company?

The Project Administrator role is crucial in supporting HVAC projects by ensuring seamless communication between field teams and supervisors, managing timelines effectively, tracking budgets, and tackling logistical challenges. This role ensures that projects are completed on time and in compliance with all regulations, directly influencing the success of the overall HVAC operations at the company.

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What opportunities for professional development are available for a Project Administrator at the HVAC company?

At our HVAC company, we believe in investing in our team's growth. As a Project Administrator, you will have access to various professional development opportunities, including training sessions, workshops, and potential pathways for advancement within the company, allowing you to expand your skills and take your career to the next level.

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Common Interview Questions for Project Administrator
Can you explain your experience with HVAC project management?

In your response, outline your relevant experience with HVAC project management, focusing on specific projects you've been involved in. Share instances where you coordinated various aspects of projects, such as timelines, budgeting, equipment ordering, and stakeholder communication.

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How do you prioritize tasks in a fast-paced environment as a Project Administrator?

Show how you use organizational tools or strategies to prioritize tasks effectively in a busy environment. Mention specific examples where you successfully managed competing deadlines while maintaining high work quality.

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Describe a time you faced a challenge during an HVAC project and how you overcame it.

Provide a concrete example of a challenge you encountered, detailing the steps you took to resolve it. Focus on how your problem-solving skills and collaboration with other team members led to a positive resolution.

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What project management software are you familiar with, and how have you used it?

Discuss your experience with project management software like K2A, detailing how you have utilized it for scheduling, documentation, and communication. Highlight specific features that helped improve project efficiency.

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How do you ensure effective communication with team members and stakeholders?

Explain your communication strategy, emphasizing clarity, responsiveness, and the tools you use to maintain open lines of communication. Mention a time when good communication positively impacted a project.

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What methods do you use to track project budgets and costs?

Describe the techniques you employ to track budgets, such as regular reviews and updates in your project management software. Illustrate your approach with an example of managing a budget successfully.

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How do you handle changes in project scope or schedules?

Share your approach for managing scope changes, including clear documentation, communication with stakeholders, and collaborative problem-solving to adjust schedules efficiently.

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What is your process for creating and managing documentation for HVAC projects?

Outline the steps you take to maintain documentation for HVAC projects, including contracts, change orders, and project reports. Emphasize the importance of accuracy and accessibility for all team members.

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How do you maintain compliance with local building codes in your projects?

Discuss your understanding of local building codes and the processes you follow to ensure compliance. Share examples of how you worked with permits and inspections to keep your projects on track.

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Why do you want to work as a Project Administrator at our HVAC company?

Speak to your passion for the HVAC industry and your enthusiasm for contributing to our company’s projects. Highlight your alignment with the company’s values and mission as motivation for wanting to join the team.

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EMPLOYMENT TYPE
Full-time, on-site
DATE POSTED
April 16, 2025

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