Technical Assistant, Tech@Lilly MQ

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Come be part of the Tech@Lilly MQ Organization – Tech@Lilly MQ Technical Assistant

You’ll work with, and report directly, to Scot Lindsey, Sr. Vice President – Information Officer, Tech@Lilly Manufacturing and Quality (MQ). Additionally, you will work with and support Joe Fletcher, Chief Financial Officer, MQ.  Your role, as a technical assistant, is an opportunity to experience first-hand the ways in which the executives work. Your mix of work will be split, roughly 50/50, between project-based work and executive assistant responsibilities. 

If you aspire to do big things in your career by broadening and enriching your professional and technical experience, this role will support your growth and expand your contributions. The role is focused in MQ where we are moving rapidly to expand the supply of medicine for our patients around the world.  You will have many opportunities to demonstrate curiosity, creativity, professional maturity, and high learning agility. You will demonstrate a strong commitment and care for getting every detail right, you will communicate clearly and succinctly and be a natural planner and driver. You will manage multiple high priorities, handle sensitive business matters with confidentiality and professionalism. Lastly you will thrive under pressure and aren’t afraid to challenge others — including those that are senior to you in level. 

With the fast moving pace of activities to scale the business while digitally transforming MQ, project work will involve planning, leading, and organizing efforts as part of the transformation journey. You’ll help others embrace technology by partnering with teams across MQ. You’ll create engaging presentations and provide input on executive documents. Depending on how you want to grow in your career, we’ll add other types of projects and technical work that fit your interests. 

The executive assistant’s work is primarily around complex calendaring and managing travel requests and expense reports. This includes proactively engaging with internal and external stakeholders for meetings, challenging and prioritizing meeting topics, and sensing logistical issues before they arise. Beyond partnering with Scot and Joe directly, you also work with the MQ Executive Assistant team contributing to broader MQ initiatives.  Because you are a team member of Tech@Lilly, part of your task is to figure out how to bring technology into this role — and benefit MQ through increased automation.

What You’ll Be Doing

Projects and Lead Team Support (50%) 

• You will create informational, engaging, and visually appealing presentations for town halls, Ops dashboards, and all hands meetings.
• You will lead the way as a champion for simplifying and automating work where possible (e.g., piloting new tech or customizing existing solutions to meet needs).
• You will be responsible for scheduling lead team meeting topics and keeping time in meetings.
• You will embrace partnerships across MQ, Human Resources, Enterprise Communications, Finance, and potentially other business units at Lilly.

Administrative Support to the Senior Vice President, Information Officer, Tech@Lilly Manufacturing and Quality (MQ) and Senior Vice President, Chief Financial Officer, MQ.   (50%) 

• You will show strong attention to detail and scheduling and can maintain complex calendars. You proactively establish strong working relationships with others at Lilly to maximize schedule coordination.
• You will be privy to confidential information across the company and across many levels and must uphold the highest standard of integrity and honesty. Confidentiality and trustworthiness are critical traits.
• Proficient in and potentially responsible for performing additional scheduling duties to support peers across the Tech@Lilly and Finance lead teams and MQ Team.  This may also include personally directing local activities and special functions.

What You Should Bring

• A high degree of energy, combined with unquestionable integrity.
• Willingness to start projects that are often a “blank sheet of paper,” gather feedback, and iterate.
• Endless curiosity about technology and an interest continuous improvement.
• Strong communication skills and willingness to ask questions for clarification to ensure alignment and understanding.
• You are known as the person that can take on any job, big or small, and you are the one that others always know they can trust.

Basic Qualifications

• Bachelor's degree with a minimum of 2 years working experience in a matrix organization post degree or 5 years working experience in a matrix organization.
• Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position.

Additional Preferences

• Creative skills, such as making presentations and producing videos.
• Technical knowledge, especially in information technology, data and analytics or artificial intelligence would be a bonus

Additional Information

• Duration: 24 to 36 months
• Office presence: aligned with the MQ on-site expectations, this position requires daily on-site presence in the Lilly Corporate Center with up to 4 days per month working remotely, and typical working hours are from 8am to 5pm EST. You need to be onsite in general, roughly matching the schedule of executives at Lilly.
• Off hours: there will be times you need to provide support outside of normal hours, especially when associated with travel for Andrea or backing up for another executive.
• Travel percentage: 0-10%, depending on your preferences and interests.

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.

Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia Network, Black Employees at Lilly, Chinese Culture Network, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinx at Lilly (OLA), PRIDE (LGBTQ+ Allies), Veterans Leadership Network (VLN), Women’s Initiative for Leading at Lilly (WILL), enAble (for people with disabilities). Learn more about all of our groups.

Actual compensation will depend on a candidate’s education, experience, skills, and geographic location.  The anticipated wage for this position is

Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly’s compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.

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