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Administrative Assistant to VP

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RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: None

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Mission Systems is seeking an Executive Assistant to directly assist the Vice President, Strategy and Mission Solutions.

This position is located in McLean, VA with potential for a hybrid work arrangement, and occasional travel in the DMV region.

This position coordinates, maintains, and modifies the VP schedule and associated VP and departmental activities, handles confidential business matters and maintains effective and efficient organization of administrative requirements. The selected candidate must have the ability to support and coordinate the VP’s time (meetings, schedule, and deliverables) as directed and through independent initiative. The assistant is responsible for preparing and releasing a variety of complex communications and documents that affect the business area; designing and maintaining procedures which include appropriate access to confidential information, preparing and adjusting travel arrangements (domestic and international), completing expense reports, and generally acting and making decisions in alignment with the VP leadership style. Candidate must handle international related activities, to include export authorization, security arrangements, as well as travel booking and expense reporting. In addition, the assistant will support other Strategy team members.

The candidate must be reliable, resourceful, work accurately and independently and have an ability to anticipate, initiate and follow through with work requirements. This position requires excellent interpersonal skills and professionalism, a high level of discretion and confidentiality, and the ability to interact with internal and external customers as well as senior leadership. Must also be able to organize and prioritize tasks with minimum supervision and possess strong office management and office technology skills. As a highly skilled specialist, the successful candidate will contribute to the development of processes and techniques, completing complex tasks in creative and effective ways with minimal supervision to determine approach, methods and procedures on new assignments.

The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer-oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple managers, employees, and priorities as required.

Basic Qualifications:

High School diploma or equivalent and 8 years additional education and/or related experience supporting senior executives environments.
Prior experience supporting VP level executives
Computer skills required include advanced expertise in Microsoft Office software.
Ability to obtain/maintain Secret security clearance.

Preferred Qualifications:

College Degree with a minimum of six years supporting senior executives' environment.
Information systems expertise including SalesForce, SharePoint, Microsoft OneNote, and Confluence.
Experience with making travel arrangements
Experience with Concur (or similar) travel and expense reporting system for reporting domestic and international travel.
Ability to compile and generate reports and presentations.
Ability to efficiently coordinate Outlook calendar, conference call, and shared link applications.
Prior experience coordinating both on and off-site meetings and/or events.
Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities.
Experience in supporting a variety of senior management levels and administrative support within an organization.
Knowledge of NGC resources, policies, and procedures is desirable.

Salary Range: $76,800.00 - $128,000.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

Average salary estimate

$102400 / YEARLY (est.)

min

max

$76800K

$128000K

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What You Should Know About Administrative Assistant to VP, ngc

If you're a highly organized, resourceful individual with a knack for multitasking, Northrop Grumman is searching for you to join their team as an Administrative Assistant to the VP in McLean, Virginia. In this dynamic role, you’ll be the backbone supporting the Vice President of Strategy and Mission Solutions, ensuring a smooth flow of operations by managing the VP's schedule and various administrative tasks. Your day will include coordinating meetings, preparing important communications, and handling travel arrangements, both domestically and internationally. Excitement fills the air at Northrop Grumman, where innovation meets a collaborative culture, and you're encouraged to bring your whole self to work. This position offers flexibility with potential hybrid work options and demands a high level of professionalism and discretion as you'll be privy to sensitive information. Ideal candidates will have extensive experience supporting senior executives, particularly at the VP level, and exhibit strong skills in Microsoft Office and calendar management. Additionally, familiarity with information systems like SalesForce and Concur is a plus. This opportunity isn’t just about maintaining schedules; it’s about being an integral part of transforming ideas into reality, contributing to groundbreaking projects that make an impact. Come be part of a culture that thrives on curiosity and courage, and play a vital role in helping shape the future with Northrop Grumman!

Frequently Asked Questions (FAQs) for Administrative Assistant to VP Role at ngc

What are the primary responsibilities of the Administrative Assistant to the VP at Northrop Grumman?

The Administrative Assistant to the VP at Northrop Grumman is a crucial role that involves coordinating the VP's schedule, managing meetings, handling confidential communications, and organizing travel arrangements. The assistant is also responsible for preparing expense reports and supporting other team members, all while demonstrating high professionalism and discretion.