Job details

Administrative Assistant - Purchasing Dept.

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Northern Architectural Systems (“NAS”) is a growth-minded, locally owned and operated company which is dedicated to servicing our customers. We offer high quality, energy-efficient fenestration and building facade solutions to meet the requirements of a demanding market, while remaining environmentally-friendly. Northern Architectural Systems has been recognized by INC Magazine on the list of the top 5000 Fastest Growing Private Companies in America and as one of the top 50 Fasted Growing Companies in New Jersey by NJBIZ Magazine.

Overview:

We are looking to fulfill our need for a dynamic Administrative Assistant for the Purchasing Department at our Teterboro, NJ facility. This role is responsible for supporting all functions of purchasing and material procurement and assists with all purchase orders, preparation of receiving labels, management of relevant logs and the timely resolution of any discrepancies in regard to material or products received. The individual in this role must possess exceptional organizational, problem-solving, and communication skills while having a keen attention to detail.

Essential Duties and Responsibilities (other duties may be assigned):

Responsible for maintaining professional relationships with NAS’s vendors.
Accountable for confirming purchase orders and following up with vendors in regard to delivery schedules, updates and any potential shortages or delays.
Responsible for communicating information and/or updates to various departments within NAS and vendors.
Must be motivated, take initiative, possess a “can-do” attitude and have a strong drive for success.
Knowledgeable in basic receiving procedures for material/products.
Strong clerical skills (i.e. filing, typing, data entry) and must be proficient in Excel.
Strong mathematical acumen.
Document all products received by completing/updating reports and logs for management.
Must have experience communicating with all levels of management within an organization as well as external vendors.
Familiarity with inventory software.

Minimum Requirements:

Associate Degree preferred but not required
Required: 2+ years’ experience as an Administrative Assistant (non-medical/dental office or facility)
Purchasing or Accounting experience a plus
Fluency in English, both written and verbal, displaying strong written and oral communications
Computer literate and working knowledge of MS Office Suite
Bilingual (English/Spanish) a plus

Full-time position

Hourly Rate Range: $25.00 - $30.00

Medical, Dental and Vision benefits offered

401(k)

PTO (Paid Time Off)

Employee Training

Average salary estimate

$57200 / YEARLY (est.)

min

max

$52000K

$62400K

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What You Should Know About Administrative Assistant - Purchasing Dept., Northern Architectural Systems

Join the Northern Architectural Systems (NAS) team as an Administrative Assistant in our vibrant Purchasing Department! At NAS, we pride ourselves on our remarkable growth and commitment to delivering top-notch, energy-efficient solutions to the market. This is an exciting opportunity for someone meticulously organized and motivated to contribute to our purchasing functions. Your role will be pivotal in supporting all aspects of purchasing and material procurement. You will manage purchase orders, prepare receiving labels, and maintain logs to ensure everything runs smoothly. You’ll be communicating with our valued vendors, verifying order confirmations, and following up on deliveries while keeping various departments updated on any developments. We're looking for someone with stellar communication skills and attention to detail—exactly what you’ll need to foster strong relationships with our vendors. If you have a knack for problem-solving and can manage multiple tasks without breaking a sweat, you will thrive in this position. Your experience with clerical duties, especially in Excel, will help you navigate reporting and logging of received products with finesse. If you love taking initiative and have a “can-do” attitude, then you might be the perfect fit for our team. An associate degree is preferred, but more importantly, you should bring at least two years of administrative experience to the table, ideally within a purchasing or accounting context. We're eager to offer a competitive hourly wage, along with great benefits like medical, dental, vision coverage, a 401(k), and PTO. Ready to elevate your career with us?

Frequently Asked Questions (FAQs) for Administrative Assistant - Purchasing Dept. Role at Northern Architectural Systems

What are the primary responsibilities of the Administrative Assistant - Purchasing Dept. at Northern Architectural Systems?

The Administrative Assistant in the Purchasing Department at Northern Architectural Systems is responsible for supporting all functions of purchasing and material procurement. This includes managing purchase orders, preparing receiving labels, maintaining logs, communicating with vendors, and resolving discrepancies related to materials.