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Assistant Finance Officer

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Job Posting Title

Agency

047 INDIGENT DEFENSE SYSTEM

Supervisory Organization

Okla Indigent Defense System

Job Posting End Date (Continuous if Blank)

April 24, 2025

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Salary commensurate with qualifications and within agency salary schedule.

Job Description

The Oklahoma Indigent Defense System (OIDS) is the statewide public defender agency which provides legal representation to indigent clients throughout the State of Oklahoma, with the exception of Oklahoma and Tulsa counties.

OIDS is currently seeking a full-time Assistant Finance Officer in the Executive Division in our Norman office.

Basic Purpose

Assistant Finance Officer will assist in responsibilities related to purchasing, accounting, reporting, reconciliation, and all other aspects of fiscal management for the agency. The ideal candidate will be highly organized; detail oriented; customer oriented, including internal customers; self-motivated with the ability to respond to changing priorities, meet tight deadlines with quick turnarounds and work collaboratively; proficient in Microsoft Excel, Word, SharePoint, Adobe Acrobat, Adobe Sign, and ERP platforms such as PeopleSoft.

Typical Functions

Job duties will include (but are not limited to) the following:

Coordinating all IT purchasing for the agency.
Reviewing and approving purchase request.
Preparing ePros, purchasing orders, and change orders within PeopleSoft.
Managing various service contracts.
Holding an agency procurement card and making purchases in accordance with purchasing rules.
Editing procurement card purchases within Works.
Reviewing AP invoices against the contract to verify validity.
Travel arrangements for various divisions within the agency.
Other duties, as assigned.

Level Descriptor

Positions may be filled at Levels I - IV, depending on candidate experience.

Salary commensurate with qualifications and agency salary schedule.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills and Abilities required at this level include knowledge of generally accepted accounting principles and theories; of financial statements and reports; of accounting ledgers and journals; and of computer technology related to accounting systems. Ability is required to prepare basic financial statements and reports; to review and analyze financial information; and to maintain routine accounting data in appropriate ledgers and journals.

This position requires a Certified Procurement Officer certification from the Office of Management and Enterprise Services (OMES). Preference will be given to candidates who already possess this certification.

Education and Experience

Level I: 5 + years of relevant state finance experience; OR Bachelor’s degree in relevant field of study and 3+ years of state finance experience
Level II: Meets minimum experience requirements of Assistant Finance Officer I, 3+ years additional relevant state finance experience
Level III: Meets minimum experience requirements of Assistant Finance Officer I, 5+ years additional relevant state finance experience
Level IV: Meets minimum experience requirements of Assistant Finance Officer I, 7+ years additional relevant state finance experience

Benefit Highlights

The Oklahoma Indigent Defense System provides a comprehensive benefits package designed to support our employees and their dependents. Benefits Include:

Generous state paid benefit allowance to help cover insurance premiums
Wide choice of insurance plans with no pre-existing condition exclusions or limitations
Life/Supplemental Life/Dependent Life/Disability insurance plans
Flexible spending accounts for health care expenses or dependent care
Employee assistance program and health/fitness programs
15 days of vacation and 15 days of sick leave the first year for full time employees (amounts increase with years of service)
11 paid holidays
Retirement Savings Plan with a generous match
Longevity Bonus for years of service

Method of Application

Interested applicants are encouraged to provide letter of interest and resume with their online application.

All Sources: Applicants without previous state service, with previous state service but not currently employed by a state agency, OR currently in trial period status, must apply through the Workday online External Listings applicant system (State of Oklahoma Careers – https://okgov.wd1.myworkdayjobs.com/okgovjobs).
Current State of Oklahoma Employees: Must apply for open positions through their Workday account: https://www.myworkday.com/wday/authgwy/okgov/login.htmld. After logging into Workday, go to Menu > Careers > Find Jobs – Internal State of Oklahoma.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Average salary estimate

$70000 / YEARLY (est.)

min

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$60000K

$80000K

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What You Should Know About Assistant Finance Officer, OKGov

Are you looking to make an impact in the finance world while working with a dedicated team? The Oklahoma Indigent Defense System (OIDS) is searching for an enthusiastic Assistant Finance Officer to join our Executive Division in Norman. This full-time position is perfect for someone who thrives in a fast-paced environment and has a knack for organization and detail. As the Assistant Finance Officer, your role will include a variety of responsibilities like managing IT purchases, overseeing service contracts, and preparing purchase orders using PeopleSoft. You’ll be the go-to person for financial reporting and ensuring accurate financial data is maintained, so attention to detail is crucial. We value self-motivation and the ability to handle changing priorities, so if you adapt quickly and meet tight deadlines, you’ll fit right in! Proficiency in Microsoft Office applications such as Excel, Word, SharePoint, and Adobe Acrobat is essential, coupled with a solid understanding of accounting principles. Preferably, we are looking for candidates with a Certified Procurement Officer certification, as that would enhance your application. If you’re ready to contribute to a purpose-driven organization that supports individuals in need of legal representation, the Oklahoma Indigent Defense System is the place for you. Plus, you'll enjoy a comprehensive benefits package that includes generous state-paid benefits, vacation days, and a retirement savings plan. Join us in making a difference today!

Frequently Asked Questions (FAQs) for Assistant Finance Officer Role at OKGov

What are the responsibilities of an Assistant Finance Officer at the Oklahoma Indigent Defense System?

As an Assistant Finance Officer at the Oklahoma Indigent Defense System, you will handle various activities related to purchasing, accounting, and financial reporting. Your key responsibilities will include overseeing IT procurement, preparing and managing purchase orders in PeopleSoft, and ensuring compliance with purchasing rules. You will also review invoices and assist with travel arrangements across the agency.