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Accounts Payable Administrator

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Overview

Posillico is Building for Generations.

Posillico is a multi-disciplined and diversified construction company. Along with our Civil /foundation group, Posillico’s business units include Wastewater Division, Environmental Division, Utilities Division, Drilling Division, Paving Division, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC. These companies give Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects successfully in the Tri-State area.

Posillico empowers a “people first, think safety” culture throughout our organization. This “people first” culture has helped to promote and maintain an excellent record of accomplishment. Posillico has an exceptional safety program coupled with proactive employees throughout its management and union staff. We offer all employees an excellent opportunity to be part of our developing business at Posillico, as we set the standards for excellence in the construction industry with our integrated solutions.

Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community.

Responsibilities

POSITION SUMMARY:Primary responsibilities are the management and organization of all vendor accounts.

RESPONSIBILITES:• Vendor Management: Research and answer vendor and staff inquiries on any vendor payment related items

Resolving vendor inquires, research and reconciliation of vendor payment history, including vendor statements Liaison with the field team on vendor inquiries and payment follow-up, including rejected invoices• Enter invoices into Viewpoint for field to code/approve electronically• Monitor unapproved invoices to ensure approved in a timely manner• Review and verification of invoices to cost centers by analyzing invoice; recording entries• Ensure all AP requirements and standards are in compliance• This position will entail monthly closing of the AP system, ensure key monthly invoices have been processed• Perform special assignments, projects and reporting as needed• Complies with Accounting Schedule & Deadlines, including monthly closing responsibilities• Perform general administration duties as assigned• Backup to process purchase orders, if needed• Fill out vendor credit applications• Follow-up on outstanding checks• Review expense reimbursements

Qualifications

• The ideal candidate would have 2-4 years experience in construction A/P, project A/P, and inter-company payables.• Familiarity with accounting and spreadsheet applications is required• Experience with an automated A/P system and excel• Very detail oriented and able to demonstrate high degree of accuracy• Excellent verbal and written communication skills• Ability to multi-task and willingness to perform in a Team environment

Reports to: Procurement and Payables DirectorLocation: Farmingdale, NY

Hourly Rate of Pay: $22.00 to $27.00 comensurate with experience

Equal Employment Opportunity

Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic.

#LI-Onsite

Posillico Civil, Inc. together with its parent, subsidiaries, affiliates, partners and joint ventures (collectively “Posillico”) do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Posillico or an employee of Posillico, by mail, electronically, or otherwise will be considered property of Posillico. Posillico will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Posillico will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. As a condition for payment, an Agency shall have an agreement signed by an authorized Posillico representative. Verbal or written communications from any employee of Posillico shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be the property of Posillico.

Average salary estimate

$50880 / YEARLY (est.)

min

max

$45600K

$56160K

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What You Should Know About Accounts Payable Administrator, Posillico

Are you ready to join a dynamic team as an Accounts Payable Administrator at Posillico in Farmingdale? We’re not just your typical construction company; we pride ourselves on being multi-disciplined and diversified, tackling everything from civil projects to environmental ventures. At Posillico, we truly put people first, making safety a cornerstone of all we do. In this role, you'll take charge of managing and organizing vendor accounts, ensuring smooth communication and resolution of invoicing inquiries. You’ll find yourself in the thick of the action, collaborating closely with field teams to follow up on payments and addressing vendor queries. Your keen attention to detail will shine as you enter invoices into our automated system, ensuring compliance with all standards. You’ll also be instrumental in reconciling payment history and verifying invoices to the correct cost centers. This is more than just a numbers game; you’ll play a vital role in our monthly closure operations, managing deadlines, and participating in special projects designed to enhance our processes. If you have 2-4 years of experience in construction A/P and love a collaborative environment, you might just be the perfect fit! With an hourly pay rate ranging from $22 to $27, this is your chance to contribute to a company that is building for future generations while maintaining an outstanding reputation in our community. Join us and be part of a company that not only meets the industry's standards but sets them!

Frequently Asked Questions (FAQs) for Accounts Payable Administrator Role at Posillico

What are the primary responsibilities of the Accounts Payable Administrator at Posillico?

The Accounts Payable Administrator at Posillico is responsible for managing vendor accounts, resolving payment inquiries, entering invoices into our automated system, and ensuring compliance with all accounting standards. This role involves reconciling payment histories and assisting in the monthly closing of the accounts payable system, making it essential for the smooth operation of our financial processes.