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HR Recruitment Assistant

Job Overview:

We are seeking a motivated and detail-oriented HR Recruitment Assistant to join our Human Resources team and support our internal recruitment efforts. In this role, you will focus exclusively on hiring internal talent across different departments. You will be responsible for sourcing candidates, conducting initial screenings, coordinating interviews, and maintaining accurate data tracking in our recruitment systems and spreadsheets. If you're organized, people-focused, and have strong spreadsheet and coordination skills, we’d love to meet you.

Primary Responsibilities:

Internal Recruitment Support:

  • Assist in sourcing candidates for internal roles through job boards, LinkedIn, referrals, and internal networks.

  • Review applications and resumes to identify strong internal candidates.

  • Conduct initial screenings to evaluate candidate fit and availability.

  • Coordinate and schedule interviews with hiring managers.

  • Keep job descriptions and internal job postings updated and organized.

Candidate Communication & Experience:

  • Act as the main point of contact for internal candidates during the recruitment process.

  • Communicate interview details, status updates, and follow-ups in a professional and timely manner.

  • Ensure a smooth and positive candidate experience from first contact to final decision.

Recruitment Operations & Documentation:

  • Maintain and update recruitment trackers and reports using Google Sheets and Excel.

  • Enter and update candidate data in the Applicant Tracking System (ATS) or other internal systems.

  • Support the HR team with recruitment documentation, meeting notes, and process improvements.

  • Contribute to continuous improvements in internal hiring practices and tools.

Required Skills & Qualifications:

  • 1-2 years of experience in recruitment or HR-related roles, preferably focused on internal hiring.

  • Strong experience using Google Sheets and Microsoft Excel, including formulas, filters, pivot tables, and data organization.

  • Comfortable using HR software, ATS, and digital calendars.

  • Excellent written and verbal communication skills.

  • Highly organized and detail-oriented, with the ability to manage multiple tasks at once.

  • A degree in Human Resources, Business, Psychology, or a related field is preferred.

Application Process:

To be considered for this role these steps need to be followed:

  • Fill in the application form

  • Record a video showcasing your skill sets

Average salary estimate

$50000 / YEARLY (est.)
min
max
$40000K
$60000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About HR Recruitment Assistant, ProjectGrowth

Are you ready to take the next step in your HR career? Join our dynamic team as an HR Recruitment Assistant! Based with our dedicated Human Resources group, you’ll have the unique opportunity to focus on recruiting amazing internal talent across various departments. This role is all about sourcing potential candidates, conducting initial screenings to find the best fit, and coordinating interviews with hiring managers. You'll play a vital role in ensuring that our candidate experience is top-notch, acting as a friendly point of contact throughout the recruitment process. If you thrive in a detail-oriented environment and enjoy working with people, we want to hear from you! With responsibilities that include maintaining our recruitment trackers and keeping job descriptions up to date, you’ll also contribute to HR's operational efficiency. If you have 1-2 years of experience in recruitment or HR roles and are well-versed in using tools like Google Sheets and Microsoft Excel, this is a fantastic opportunity to put your skills to work at a growing company. We believe in continuous improvement, and you’ll be instrumental in enhancing our internal hiring practices. If you’re organized, communicative, and ready to jump into the exciting world of recruitment, don’t miss out on this chance to make a real impact as an HR Recruitment Assistant with us!

Frequently Asked Questions (FAQs) for HR Recruitment Assistant Role at ProjectGrowth
What are the main responsibilities of an HR Recruitment Assistant at our company?

The HR Recruitment Assistant at our company plays a crucial role in sourcing and hiring internal talent. The main responsibilities include assisting in sourcing candidates, conducting initial screenings, coordinating interviews, and ensuring effective communication with candidates throughout the process. Additionally, this role involves maintaining accurate data tracking in our recruitment systems, facilitating a smooth and positive experience for all internal candidates.

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What qualifications do I need to apply for the HR Recruitment Assistant position?

To apply for the HR Recruitment Assistant position, candidates should ideally have 1-2 years of experience in recruitment or HR-related roles, particularly focused on internal hiring. A degree in Human Resources, Business, Psychology, or related fields is preferred, along with strong skills in Google Sheets and Microsoft Excel. Excellent communication skills and a detail-oriented mindset are also essential for success in this role at our company.

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How does the recruitment process work for internal candidates at our company?

Our recruitment process for internal candidates starts with sourcing potential candidates through various channels such as job boards and internal networks. The HR Recruitment Assistant facilitates initial screenings and coordinates interviews with hiring managers. Throughout the process, communication remains key to provide updates and ensure candidates have a positive experience from application to decision.

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What tools will I use as an HR Recruitment Assistant?

As an HR Recruitment Assistant, you'll utilize several tools essential for recruitment and data management. Your day-to-day will involve using Google Sheets and Microsoft Excel for organizing candidate data, along with an Applicant Tracking System (ATS) to maintain accurate records. Familiarity with standard HR software and digital calendars will also enhance your efficiency in coordinating interviews and managing recruitment documentation.

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What opportunities for improvement exist in the HR Recruitment Assistant role?

The HR Recruitment Assistant role offers many opportunities for improvement and growth. This includes contributing to the refinement of our internal hiring practices and tools. By providing feedback and suggestions based on your experiences, you’ll help shape processes that can enhance both candidate experience and operational efficiency within the HR team.

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Common Interview Questions for HR Recruitment Assistant
How would you approach sourcing candidates for internal roles?

When sourcing candidates for internal positions, I would start by reviewing existing talent within the organization, utilizing platforms like LinkedIn and employee referrals. I would also ensure job postings are clear and attractive to encourage internal applications, fostering an inclusive workplace culture where existing employees feel valued.

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Can you describe your experience with Applicant Tracking Systems?

I have hands-on experience using Applicant Tracking Systems (ATS) to manage candidate data effectively. I am familiar with entering and updating candidate information, monitoring application statuses, and generating reports to streamline the recruitment process, ensuring compliance and accuracy in tracking all recruitment activities.

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How do you ensure a positive candidate experience?

To ensure a positive candidate experience, I prioritize clear communication throughout the hiring process. I make it a point to keep candidates informed of their application status, prepare them for interviews by sharing relevant details, and follow up promptly with feedback post-interview, demonstrating respect for their time and efforts.

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What strategies do you use for organizing candidate data?

I focus on utilizing tools like Google Sheets and Microsoft Excel effectively to manage candidate data. This includes creating well-structured spreadsheets with filters, pivot tables, and formulas to keep information organized, making it easier to track progress and analyze data for informed decision-making.

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How would you handle a situation where a candidate is unresponsive?

If a candidate is unresponsive, I would first attempt to reach out via email or phone to follow up and check if they are still interested in the position. If I receive no response after a few attempts, I would document the communication and consider shifting the focus to other potential candidates, ensuring the recruitment process remains efficient.

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What do you believe is the most important quality for an HR Recruitment Assistant?

I believe that strong communication skills are the most important quality for an HR Recruitment Assistant. Effective communication fosters a positive relationship with candidates, enhances collaboration with hiring managers, and helps ensure a clear understanding of roles and expectations throughout the recruitment process.

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Describe a time when you contributed to a hiring process improvement.

In my previous role, I noticed that feedback loops between hiring managers and the HR team were slow, causing delays in the decision-making process. I proposed a weekly check-in meeting to address this concern, which ensured timely updates were shared, allowing us to improve efficiency and enhance the candidate experience significantly.

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How do you prioritize multiple recruitment tasks?

To effectively prioritize multiple recruitment tasks, I utilize a combination of task lists and digital tools to keep track of deadlines and priorities. I focus on high-impact activities first, such as candidate screenings and interviews, while continuously reassessing my priorities based on the recruitment timeline to maintain a smooth hiring process.

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What role does data play in recruitment to you?

Data plays a crucial role in recruitment by enabling informed decision-making. It allows me to analyze trends in candidate sourcing, track application pipelines, and measure the effectiveness of various recruitment strategies, ultimately paving the way for continuous improvement in our hiring practices and enhancing overall efficiency.

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Why are you interested in the HR Recruitment Assistant position with our company?

I am drawn to the HR Recruitment Assistant position with your company because of your commitment to internal talent development and creating an inclusive workplace culture. The opportunity to support and enhance internal hiring processes aligns with my passion for developing strong employee applications and fostering an environment where talent can thrive.

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EMPLOYMENT TYPE
Full-time, remote
DATE POSTED
April 23, 2025

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