Office Manager

As the Office Manager at Quantcast, you will handle a diverse range of tasks, including managing administrative projects for our Italian and Spanish offices, organizing internal and external company events, overseeing facility needs, and ensuring a safe and functional work environment. Your role will also involve space planning and cross-functional collaboration with global teams.

To qualify for the Office Manager position at Quantcast, you need at least 4 years of relevant experience in an office management or administrative role. A Bachelor’s degree from a reputable institution is essential, along with proficiency in PC skills such as Word, Excel, Outlook, and PowerPoint. Fluency in both English and Italian is required.

At Quantcast, you will experience a supportive and inclusive company culture. We foster a workplace where every individual feels valued, respected, and included. We believe in a hybrid work model that combines meaningful in-office collaboration with flexibility for remote work, allowing you to thrive personally and professionally.

The Office Manager at Quantcast plays a critical role in the onboarding process by managing all new starters' localized onboarding needs. You will collaborate with colleagues from our Dublin headquarters to ensure a seamless experience for new employees, helping them integrate into our vibrant company culture.

Quantcast offers a competitive salary for the Office Manager role, alongside eligibility for a performance bonus and equity options. You'll also receive a comprehensive benefits package that may include generous vacation, medical, dental, vision coverage, and retirement plans, which reflects our commitment to supporting your overall well-being.

When answering this question, focus on specific examples from your previous roles that highlight your ability to manage various office operations effectively. Discuss how you streamlined processes, improved office culture, or successfully handled administrative challenges.

Explain your approach to conflict resolution, emphasizing your listening skills and ability to mediate disputes. Provide an example of a past conflict and how you addressed it to foster a collaborative environment.

Share your organizational methods, whether it's using digital tools, creating to-do lists, or time-blocking your schedule. Highlight how these strategies help you meet deadlines and manage competing priorities well.

Discuss your familiarity with health and safety standards, including how you would conduct regular safety audits and keep abreast of regulations. Share any experiences you have with enhancing safety protocols in previous positions.

Express your perspective on the Office Manager's contributions to company culture, citing examples of initiatives or events you would implement to promote a positive atmosphere and employee engagement.

Outline your experience in building and maintaining vendor relationships, emphasizing your negotiation skills and ability to secure cost-effective solutions that benefit the office.

Share your process for planning and executing successful company events, including setting clear objectives, coordinating logistics, and ensuring a smooth experience for all attendees.

Describe the specific steps you would take to support new employees, such as providing orientation materials, introducing them to team members, and ensuring they have everything needed for a successful start.

Speak to your ability to receive constructive criticism positively, focusing on your willingness to adapt and improve processes based on feedback received from your team.

When responding, connect your skills, experiences, and values to what Quantcast represents. Convey your excitement for the company's mission, culture, and how you can contribute to its success.