Job details

General Service Administrator

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Job Summary:
The General Service Administrator is responsible for providing comprehensive support across three key areas: logistics support, inside sales support, and administrative tasks. This role requires a highly organized and detail-oriented individual capable of managing multiple tasks simultaneously while maintaining high levels of accuracy and efficiency. The Administrator will ensure smooth operations across logistics, sales, and office administration to support the business’s overall performance.

Key Responsibilities:

Logistics Support:

Audit UPS shipping bills and freight bills to ensure accuracy and compliance with company standards.
Receive inventory into NetSuite, ensuring accurate entry and tracking.
Enter shipping data and fulfill orders in NetSuite, ensuring timely and accurate order processing.
Manage logistics-related inquiries and provide support as needed.

Inside Sales Support (Latin America & USA):

Assist the sales team with quoting support for customers in Latin America and the USA.
Prepare, verify, and deliver sales quotes in a timely manner, ensuring alignment with sales strategies and customer requirements.
AR follow up when needed
Track sales quotes and provide status updates to the sales team as needed.

Administrative Support:

Manage small purchases and office administration, ensuring high satisfaction rates and cost-effective solutions.
Ensure all company facilities (offices, restrooms, front desk, etc.) are clean, organized, and user-friendly.
Book flights, hotels, and other travel arrangements for US-based staff, ensuring efficiency and cost management.
Organize team events and provide administrative support for internal meetings, conferences, and other company events.
Handle other administrative requests as assigned by management.

Must be fluent in Spanish
Must have experience in the lighting industry
Must have experience handling quotes

Key Qualifications:

Proven experience in logistics, sales support, and office administration.
Proficiency in NetSuite or similar ERP systems for inventory and order management.
Strong organizational skills with the ability to manage multiple priorities.
Excellent attention to detail and a proactive approach to problem-solving.
Strong communication skills and the ability to work effectively with cross-functional teams.
Bilingual (English and Spanish) preferred for Latin America support.
Experience in managing travel arrangements and event coordination.

Key Competencies:

Strong attention to detail
Excellent organizational and time management skills
Ability to work independently and as part of a team
Customer-focused with a high standard of service delivery
Proactive and able to anticipate needs in a fast-paced environment

Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long Term Disability
Pay Range: $25 - $28/hr based on experience

Average salary estimate

$55120 / YEARLY (est.)

min

max

$52000K

$58240K

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What You Should Know About General Service Administrator, Red Sky Lighting

Welcome to the exciting opportunity of a General Service Administrator at our innovative company! As the backbone of our logistics, sales, and administrative tasks, you will bring your exceptional organizational skills to the forefront. In this role, you’ll ensure the efficiency of our operations, from auditing shipping bills and managing inventory in our NetSuite system to providing crucial support to our sales teams across Latin America and the USA. Your knack for detail will shine as you prepare and verify sales quotes while ensuring smooth order processing and tracking. But that’s just part of your day – you’ll also be managing small purchases and orchestrating team events to keep our work environment happy and productive. With your bilingual skills in English and Spanish, you will connect with our diverse teams and customers, making a significant impact on our business. If you thrive in a fast-paced environment and are excited about playing a critical role in a vibrant company, we’d love to meet you! Join us as a General Service Administrator and let’s achieve great results together. Enjoy a supportive workplace with a comprehensive benefits package that cares for your health, future, and work-life balance.

Frequently Asked Questions (FAQs) for General Service Administrator Role at Red Sky Lighting

What tasks does a General Service Administrator at this company handle?

As a General Service Administrator at our company, you'll be tasked with providing logistics support, assisting inside sales for Latin America and the USA, and handling various administrative duties. This includes auditing UPS and freight bills, managing inventory in NetSuite, preparing sales quotes, and organizing office administration. You'll play a key role in ensuring efficient operations across different departments.