Legal Document Specialist (2nd Shift) - job 1 of 3

As a Legal Document Specialist at RRD, your main responsibilities will involve creating, editing, and formatting legal documents to match firm specifications. You will utilize various software applications to convert and clean documents, create necessary charts and spreadsheets, and transcribe dictation files. Your role will also include providing telephone support to troubleshoot application queries, ensuring the highest level of accuracy and timeliness in all assignments.

To qualify for the Legal Document Specialist position at RRD, candidates should ideally possess a high school diploma or equivalent, with a bachelor's degree and 3+ years of experience in a legal word processing environment preferred. Advanced knowledge of Microsoft Office programs is essential, along with familiarity with legal terminology, and experience in creating TOAs and TOCs. Demonstrated typing proficiency and excellent communication skills are also important.

Yes, the Legal Document Specialist position at RRD may require flexibility with overtime to manage workload, especially given the time-sensitive nature of legal document production. Candidates should be prepared to prioritize various requests and deadlines while working through complex legal markups.

The Legal Document Specialist role at RRD operates on the 2nd shift, specifically from Sunday to Thursday, 3 pm to 11:30 pm. This schedule allows you to contribute efficiently while enjoying your weekday evenings and weekends.

RRD offers a competitive pay package including $19.19 per hour with a $2/hour shift differential, as well as a range of comprehensive benefits. These include medical, dental, and vision coverage, paid time off, disability insurance, a 401(k) plan with company match, and additional perks such as tuition assistance, maternity leave, and employee discounts.

When answering this question, highlight specific experiences you’ve had with creating and editing legal documents. Discuss your proficiency with legal software and tools, as well as your familiarity with converting files and troubleshooting technical issues.

Illustrate your time management skills by sharing strategies you use to prioritize tasks. Emphasize how you assess deadlines, organize your workload, and communicate with team members to ensure efficiency under pressure.

Reflect on past experiences where confidentiality was paramount. Detail your approach to maintaining privacy, the safeguards you implemented, and how you ensured compliance with relevant policies or regulations.

Identify specific legal terms or concepts you have struggled with in the past, and explain how you overcame those challenges through research or collaboration with peers, demonstrating your commitment to continuous learning.

Discuss your attention to detail and the methods you use to ensure accuracy while transcribing, such as listening closely, checking for clarity, and proofreading your work to minimize errors before submitting final documents.

Outline your problem-solving process. Describe how you identify the issue, communicate with relevant parties, correct the mistake, and implement measures to prevent similar errors in the future.

Mention the specific software applications you have used, emphasizing your proficiency with MS Office and any legal-specific tools. Provide examples of tasks you have completed with these applications, such as creating TOCs or navigating document formatting.

Demonstrate your openness to feedback by discussing how you actively seek it out, view it as an opportunity for growth, and apply it in your future work to enhance your document processing skills.

Use this opportunity to showcase your interpersonal skills. Share a specific situation where you navigated a challenging dynamic, highlighting your ability to remain professional, listen actively, and find common ground to resolve issues.

Express your passion for legal work and the importance you place on detail, accuracy, and customer satisfaction. Talk about what specifically draws you to the Legal Document Specialist role and your enthusiasm for being part of RRD.