Job details

Family Event Planner

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Our associates celebrate lives. We celebrate our associates.

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Creates customized receptions, and assists with developing and executing memorial and special events that support the company’s goals of celebrating the unique character of a person’s life and developing enduring relationships with families.

JOB RESPONSIBILITIES

Family Celebratory Event Planning

Discusses and influences celebration events with Families to promote available options and determine budget, regardless whether event is held on-site or off-site
Collaborates with Family Contact on event date, time, venue, catering, MeM, printed remembrance or schedules, and related details
Statuses funeral arranger/director on event and significant revisions
Contacts third-party event providers to schedule event, discuss event, review arrangements, and order equipment including but not limited to canopies, tables, chairs, stages, electronic equipment, or portable toilets
Ensures events are on time, smoothly executed, and within budget
Quietly and effectively resolves event issues
Oversees and manages set-up Manage preparation and cleanup of all event locations & equipment

Program Administration

Identify catering partners; develop menu offerings and customization processes; work with corporate office to establish necessary documents for partnership; set up billing process, etc. Identifies vendors and obtains multiple competitive bids for services (e.g. caterers, equipment rental companies, equipment sales companies)
Monitors event contact against spend data to ensure proper profit margin and recommending pricing changes to location manager
Support funeral arranger/director team by developing and maintaining catering product sales/marketing tools, order notification process, and training
Develops standard operating procedures to ensure efficiency and effectiveness of areas of responsibility
Develops and conducts training for service directors in handling catered and other hosted events

Marketing Event Planning

Plans Market or Sales on-site or off-site Events
Collaborates with Leadership to understand event goals and budget
Contributes ideas for themes, venues, catering, promotional items, pricing, rental items, and similar
As member of special event planning teams, recommends event enhancements and executes assigned responsibilities
Special Events may include Memorial Day Services, All Saints Day, Summer Event Series (Movie in the Park, Concert in the Park, 5K), Candlelight Service, Our Lady of Fatima Celebration, Semi-Annual Employee Meetings
Other duties as assigned

MINIMUM Requirements

Education

Associates Degree in hospitality or related discipline
Two (2) years directly related work experience may be considered in lieu of degree

Experience

At least three (3) years hospitality or event planning work experience including catering management involving customer service as well as sourcing and contract negotiations in food and venue services
Funeral home and/or cemetery events a plus

Knowledge, Skills and Abilities

Customer focused
Creative, naturally positive and contagious attitude
Attention to detail
Excellent problem solving skills & critical thinking skills
Basic computer, internet, Microsoft Office skills
Strong interpersonal skills with ability to clearly and professionally communicate with internal and external customers at all levels
Ability to manage time wisely, work independently and set priorities
Basic understanding of financial functions such as pricing, margin, and cost of goods sold
Basic marketing knowledge
Effective negotiation skills

Work CONDITIONS

Work Environment

Work indoors and outdoors during all seasons and weather conditions
Limited amount of local and/or multiple location traveling required
Professional Dress is required when in contact with families.

Work Postures

Frequent, continuous periods of time standing and walking, up 6 hours per day
Sitting continuously for many hours per day, up to 6 hours per day
Climbing stairs to access buildings frequently

Physical Demands

Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage
Lifting up to 75 pounds, incudes things such as caskets, equipment such as tables, chairs, flower displays and promotional materials

Work Hours

Working beyond “standard” hours as the need arises

Postal Code: 85257

Category (Portal Searching): Administration and Clerical

Job Location: US-AZ - Scottsdale

Average salary estimate

$50000 / YEARLY (est.)

min

max

$40000K

$60000K

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What You Should Know About Family Event Planner, SCI

As a Family Event Planner at our Scottsdale location, you will play an essential role in transforming family celebrations into memorable events. We aim to celebrate lives while fostering enduring relationships with families during their special occasions. Your responsibilities will include collaborating with families to discuss their event preferences, budgets, and specific needs, whether the events take place on-site or off-site. You’ll coordinate with various vendors, manage venues, and ensure that everything runs smoothly on the big day. From brainstorming creative themes to overseeing logistics, your attention to detail and problem-solving skills will shine as you work towards executing excellent events. You’ll also develop relationships with catering partners and gather competitive bids for services to meet our budgetary goals. With great organizational skills and a customer-focused mindset, you will guide family members during emotional times, providing them support and ensuring that their unique vision comes to life. Our company truly believes in the value of each individual, and as part of our team, your positive and proactive approach will help create lasting memories for families. If you’re passionate about event planning and want a job that has significant meaning, consider joining us in this fulfilling position where every day offers new opportunities to live and celebrate life together.

Frequently Asked Questions (FAQs) for Family Event Planner Role at SCI

What are the primary responsibilities of a Family Event Planner at our Scottsdale location?

As a Family Event Planner in Scottsdale, your primary responsibilities include collaborating closely with families to plan their memorable celebrations, managing all logistics such as venue selection, caterer arrangements, and liaising with third-party vendors. You’ll also need to create and oversee budgets, ensuring the events are not only beautiful but also cost-effective.