As a Senior Executive Assistant at The Global Talent Co., you will manage calendars, organize meetings across time zones, handle inbox and communication management, assist with financial tasks like invoicing, coordinate travel arrangements, and prepare important documents. Your role is pivotal in ensuring the leadership team operates smoothly and efficiently.

To apply for the Senior Executive Assistant position at The Global Talent Co., candidates should have a minimum of 5 years of experience in a similar administrative role, strong communication skills in English, and proficiency in tools such as Google Workspace and Microsoft Office. Experience in financial administration is also essential.

Yes, the Senior Executive Assistant role at The Global Talent Co. is entirely remote, allowing you the flexibility to work from anywhere. This position is designed to support the leadership team while embracing a remote-first culture that values trust and autonomy.

The Global Talent Co. is committed to professional development and offers competitive salaries along with opportunities for growth. As a Senior Executive Assistant, you’ll be part of a high-performance team that encourages you to expand your skills and knowledge in the finance and asset management sectors.

The Senior Executive Assistant role at The Global Talent Co. requires you to work during Eastern Standard Time (EST) hours. This aligns with the company’s operational needs and allows you to support the leadership team effectively, regardless of your physical location.

I prioritize tasks based on urgency and importance, use shared calendar tools for visibility, and regularly communicate with each executive to ensure alignment on priorities. Consistent follow-ups are crucial for keeping everything organized.

I approach confidential information with the utmost discretion, ensuring that sensitive documents are securely maintained and only shared with authorized personnel. I’m also mindful of verbal communication about confidential matters.

I have handled invoicing, tracked expenses, and processed reimbursements in my previous roles. I ensure accuracy by using organized spreadsheets and reconciliation methods, which helps maintain financial integrity.

I prefer using tools like Asana or Trello for project management because they provide clear visibility of timelines and responsibilities. They're user-friendly, allowing for easy collaboration and tracking of deliverables.

In high-stakes environments, I assess tasks by their impact and deadlines. I create to-do lists and use time-blocking techniques to allocate sufficient time for critical tasks while remaining flexible for urgent matters.

I encountered a scheduling conflict between two important meetings. I reached out promptly to both parties, proposed alternative times, and ensured that the executives were briefed ahead of time. This proactive approach minimized disruptions.

I follow a systematic approach by first outlining key information, then drafting the document and revising it for clarity and accuracy. Attention to detail is paramount to ensure reports and presentations are of high quality.

I utilize digital tools and methods like notetaking apps, task managers, and cloud storage to keep track of deadlines and important documents. Regularly updating my task list helps me stay focused and efficient.

I have coordinated complex travel itineraries involving multiple destinations, ensuring that all logistics such as flights, accommodations, and necessary meetings are thoroughly planned ahead of time to avoid last-minute issues.

I ensure regular check-ins via video calls or chat applications, providing updates on priorities and tasks. I also encourage open dialogue to address any concerns and foster a collaborative work environment.