Facility Coordinator
Company Description
TOMRA Food is a multinational organisation and a leading provider of sensor-based sorting, peeling and integrated post-harvest solution for the food industries. Transforming global food production to maximise food safety and minimise food loss by making sure Every Resource Counts™, has been our strength for over 50 years.
At TOMRA, we want people to innovate, show passion in their work and be responsible. We encourage the freedom to innovate and take risks that result in breakthroughs that challenge the status quo. We value passion that focuses and commits to meeting success. We believe in a responsible and safe mindset that takes care of our customers, products, and fellow employees.
Join the resource revolution!
Job Description
As Facility Coordinator, you are responsible for maintaining and organizing all activities related to our TOMRA site, ensuring a safe, sustainable, clean, and functional environment for employees, visitors, and stakeholders. You will take ownership of site safety management, leading GEMBA walks, coordinating timely execution of safety measures, and ensuring appropriate follow-through supported by management.
Facilities Management & Coordination:
o Coordinate site-based facilities management services to ensure an optimal working environment
o Organize and oversee cleaning schedules, security, and registration procedures
o Plan, schedule, and track repairs, renovation projects, and waste reduction improvements in collaboration with the prevention officer
o Ensure the timely execution of facility-related projects such as moving, lighting maintenance, and minor electrical work
o Manage the daily and weekly oversight of facility operations and proactively address issues
Budget & Vendor Management:
o Maintain the budget for facility operations, ensuring cost efficiency while maintaining high standards
o Work with procurement to negotiate with outside vendors for supplies, repairs, and maintenance services
o Oversee and coordinate external service providers, including cleaning professionals, maintenance staff, and contractors
Administrative & Management Support:
o Provide professional administrative support to local management regarding budget planning and facility-related matters.
o Ensure all aspects of the building, grounds, assets, and systems are maintained to agreed standards within time and budget constraints.
o Support internal events by ensuring appropriate facility preparations and logistics.
· Site Safety Leadership & Compliance:
o Act as the Single Point of Contact (SPOC) for all site safety-related facility requests.
o Coordinate GEMBA walks, actively identifying safety hazards, tracking corrective actions, and ensuring their timely resolution.
o Oversee the execution and follow-up of safety measures in collaboration with the management team. o Promote a “Safety First” culture among employees, visitors, and vendors.
o Conduct regular inspections to identify and proactively mitigate risks.
o Ensure compliance with Health & Safety Authority (HSA) regulations and other relevant safety standards.
This role requires a high level of accountability in managing site safety, ensuring the timely execution of safety actions, and driving a culture of proactive safety awareness and compliance across the site.
Qualifications
- Experience in facilities management, safety coordination, or site operations
- English & Dutch mandatory, any other language is a plus
- Certified as prevention advisor – level 2 is a plus
- Strong knowledge of safety regulations and compliance requirements
- Ability to lead safety inspections and GEMBA walks, ensuring corrective actions are implemented
- Strong organizational, project management, negotiation, and communication skills
- Proficiency in budget management and vendor coordination
- A proactive, hands-on approach with the ability to multitask and problem-solve efficiently
- English & Dutch mandatory, any other language is a plus
Additional Information
You will have long-term career opportunities, with a globally renowned company and the following:
- Hybrid working policy
- Hospitalization insurance with dental care for you and your family
- Group insurance (life, retirement, disability)
- Bike lease
- Access to our share purchase program
- Bonus on personal and company performance, meal vouchers, eco-cheque
- 20 days holiday + 6 days ADV per year
- Travel allowance
- Laptop & mobile
- Company car
- Global career opportunities with a strong record for promoting internally
- Professional training and development
Average salary estimate
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At TOMRA Food, located in the heart of Leuven, we are looking for a dedicated Facility Coordinator to join our dynamic team. This role is not just about managing the day-to-day operations; it’s about creating a safe and sustainable environment for all employees and visitors. As the Facility Coordinator, you'll take charge of ensuring that our site is well-organized and equipped to promote productivity and safety. Your responsibilities will range from coordinating cleaning schedules to overseeing security measures, ensuring that everything runs smoothly. You will be at the forefront of safety management, leading GEMBA walks, identifying hazards, and implementing corrective actions to keep everyone safe. Additionally, you will collaborate with vendors, manage budgets, and handle facility-related projects like repairs and improvements. We're looking for someone with a strong foundation in facilities management who is fluent in English and Dutch and possesses excellent organizational and communication skills. If you’re passionate about making a difference and ready to embrace a role where every resource counts, TOMRA Food is the perfect place for you to grow and innovate. Come be part of a company dedicated to redefining global food production and making a lasting impact on the industry!
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