Executive Assistant (South Africa)

As an Executive Assistant at Wing, you'll tackle a diverse range of responsibilities such as managing schedules, tracking payments, preparing reports, and conducting research on industry trends. Your role will also involve data entry, organizing documents, and ensuring efficient internal communication. These tasks are pivotal in facilitating smooth operations and supporting our leadership team effectively.

Candidates for the Executive Assistant role at Wing should possess a Bachelor's degree or an equivalent certification and a minimum of three years' experience supporting C-level executives. Excellent communication skills, strong organizational abilities, and familiarity with office software and online scheduling tools are essential for succeeding in this role.

The Executive Assistant position at Wing operates on US work hours, which means you will be working approximately 20-40 hours per week. This remote role offers flexibility, allowing you to manage your schedule while effectively supporting our global team.

As an Executive Assistant at Wing, you're expected to be tech-savvy, familiar with online calendars, CRM systems, and common productivity tools like Microsoft Office. Experience with desktop sharing, cloud services, and effective communication technologies is also essential for efficiency in this remote work environment.

Wing offers a comprehensive benefits package for Executive Assistants, including health insurance, performance incentives, and opportunities for growth within an inclusive culture. You'll enjoy a remote working environment supported by a fun team, along with paid training and recognition for your contributions.

When answering this question, highlight specific examples from your past roles, detailing how you managed schedules, communicated effectively, and supported decision-making processes. Emphasize the tools you used and how your organizational skills contributed to the efficiency of the executive team.

Demonstrate your time management skills by mentioning strategies such as creating to-do lists, using project management tools, and setting short-term goals. Discuss a specific instance where you successfully balanced competing priorities and the outcome of your efforts.

Share specific tools and tactics you employ, such as regular check-ins via video calls, use of messaging apps, and organized email management. Highlight your approach to building relationships with team members and how you ensure clarity in communication.

Discuss your understanding of the importance of confidentiality in an Executive Assistant role. Provide examples of how you've handled sensitive information responsibly in the past and the measures you take to ensure data security.

Be prepared to narrate a specific example where your contributions had a tangible impact on a project. Describe your role, the actions you took, and the results achieved, emphasizing teamwork and project coordination.

Mention tools like Google Calendar for scheduling, Microsoft Excel for data organization, and CRM systems for client management. Discuss your expertise in these areas and how they have helped you carry out your responsibilities effectively.

Share qualities such as adaptability, strong communication skills, attention to detail, and organizational prowess. Provide examples of how you've demonstrated these qualities in your previous roles and how they contributed to your success.

Explain your method for addressing conflicts calmly and constructively, focusing on communication and understanding. Provide an example of a past conflict and how you helped facilitate resolution while maintaining professional relationships.

Discuss techniques you use, like digital tools or methods (e.g., Kanban boards, task priority lists) to keep track of tasks efficiently. Share an example showcasing how your organization enabled you to meet deadlines consistently.

Convey your enthusiasm for the role by discussing how Wing's mission aligns with your personal values and career goals. Mention aspects of the company culture that attract you and express your eagerness to contribute to its success.