Records Management Intern

As a Records Management Intern at SOM, your primary responsibilities include organizing, filing, and retrieving records in both physical and electronic formats. You'll be tasked with scanning documents to create digital archives and entering vital information into our records management systems and databases. Supporting special projects related to records management, such as data migration and records retention, will also be part of your role, alongside classifying and filing documents according to established procedures.

To qualify for the Records Management Intern position at SOM, you should have a high school diploma or equivalent work experience. Strong organizational skills and attention to detail are essential, as well as basic computer skills, including proficiency in Microsoft Office Suite and Google Workspace. Good communication skills, both written and verbal, are vital, alongside the ability to work independently and as part of a team.

While some experience in records management or related fields is a plus, it is not strictly necessary for the Records Management Intern position at SOM. What matters most is your enthusiasm for learning and your ability to follow instructions and procedures effectively. We encourage you to apply even if you're new to this field!

The Records Management Intern position at SOM offers a part-time schedule of two days per week. This flexibility allows you to balance your work with other commitments, making it an ideal role for students or those seeking to gain experience in records management while managing their time effectively.

At SOM, the culture is centered around creativity, collaboration, and inclusivity. As a Records Management Intern, you'll be part of a dynamic team that works like a small studio, harnessing the resources and diversity of a global firm. We are passionate about diversity, equity, and inclusion, and our DEI initiatives are designed to foster an enriching environment that welcomes contributions from all individuals.

To effectively answer this question, focus on any relevant experience you've had with managing records, whether in previous internships, school projects, or part-time jobs. Describe what specific systems you've used, your comfort level with technology, and how you’ve ensured the accuracy and organization of records. If you're new to this area, highlight your eagerness to learn and adapt to SOM's systems.

Employ an example from your past experiences to showcase your organizational strategies. Discuss tools like to-do lists, calendars, or digital apps that help you prioritize and manage tasks effectively. Emphasize your attention to detail and ability to work systematically, which is especially important for a Records Management Intern position.

When addressing this question, share a specific experience where teamwork led to successful outcomes. Illustrate your communication skills and your ability to collaborate and compromise effectively. Showcase your understanding of how being open to different perspectives fosters creativity, an essential aspect of SOM's culture.

Highlight qualities such as organizational skills, attention to detail, and the ability to follow procedures. You might also mention adaptability and enthusiasm for learning, especially given the dynamic environment at SOM. Express how these qualities will help you contribute effectively in this role.

Provide details about a specific instance where you were required to follow intricate guidelines, whether in a previous job or a school project. Focus on how you approached the task, ensured accuracy, and checked in with supervisors if necessary, illustrating your ability to follow through as a Records Management Intern at SOM.

Describe your overall proficiency with tools such as Word, Excel, and Google Sheets, including any specific tasks you've completed using these applications. If applicable, mention any relevant projects or presentations where you effectively utilized these tools to manage data or create reports.

Discuss methods you use to maintain accuracy, such as double-checking entries, using validation checks if available, or setting aside time to review completed tasks. You can also mention your attention to detail and how it prevents errors, which are critical in the Records Management Intern role.

Demonstrating an understanding of records retention policies is crucial. Discuss the importance of holding onto essential documents and data for specified periods, as well as the protocols for safely disposing of records that are no longer needed. Mention how you look forward to applying these practices as a Records Management Intern at SOM.

Provide an example where you had to simplify complex information, perhaps to a peer or a supervisor. Highlight how you organized the information logically and tailored it to your audience's level of understanding, emphasizing your good communication skills, which are vital for a Records Management Intern at SOM.

Articulate your interest in the role and the firm by mentioning SOM’s commitment to excellence, innovation, and teamwork. Discuss how the opportunity aligns with your career goals in records management, and express enthusiasm for contributing to a firm known for its collaborative and diverse culture.