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Executive Assistant

Yobi is a rapidly growing tech company in the behavioral modeling and personalization space. Our mission is to ethically democratize the AI revolution. Since our founding in 2019, we have been busy assembling one of the largest consented behavioral datasets in the US, beyond the walled gardens of BigTech. This diverse understanding of consumer intent underpins a proprietary, private-by-design AI model that supercharges machine learning and marketing performance for some of the worlds leading brands, agencies, and Martech / AdTech platforms.

At Yobi we believe that every employee should be empowered to own 0-1 contributions and have the opportunity to achieve real impact - and scale that impact - on the business. If that sounds like an exciting opportunity to you, we want to hear from you.

Yobi Highlights:

  • Partnerships with Microsoft and Databricks

  • Fully remote or hybrid from several hubs (Boston, SF Bay Area, Seattle, NYC)

  • World-class team of Machine Learning experts who worked on cutting edge recommender systems and internal tools @ Amazon, Uber, Twitter, Meta, etc.

  • Product and Go-To-Market teams who have taken ideas from concept to 9 figure revenue streams

Benefits:

  • Competitive Base Salary

  • Bonus structure for qualifying employees

  • Meaningful equity & financial upside - a real % of the company

  • Health, Dental, Vision

  • Flexible PTO

  • 401k

Description of Role

Yobi is hiring an Executive Assistant to directly support the CEO and broader Executive Leadership team. 

Responsibilities

  • Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf

  • Organizing and scheduling meetings with internal and external participants

  • Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

  • Managing business travel arrangements for company executives 

Qualifications

  • Excellent written and verbal communication skills

  • Demonstrated organizational skills and attention to detail

  • Self-starter with the ability to take initiative under ambiguity

  • Expertise in Microsoft Office Suite products (word, excel, powerpoint)

  • Interpersonal skills 

Education and Experience

  • Bachelor’s degree preferred

  • 6+ years of experience as an administrative assistant or 2+ years of experience as an executive assistant. 

We prioritize attitude, culture, and general (technical) fit over matching perfectly into one of our job descriptions. If our mission and work resonates with you, we encourage you to apply. Tell us how you can help drive our products forward, even if you don’t feel like you are a perfect fit for some of the listings. 

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Average salary estimate

$100000 / YEARLY (est.)
min
max
$80000K
$120000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Executive Assistant, Yobi

Are you ready to make a significant impact at Yobi as our new Executive Assistant? Join a thriving tech company redefining the landscape of behavioral modeling with a commitment to democratizing the AI revolution. Since launching in 2019, Yobi has become a key player, leveraging one of the most extensive consented behavioral datasets in the US, enabling leading brands and platforms to enhance their marketing strategies. As an Executive Assistant, you will play a critical role in supporting our CEO and Executive Leadership team, ensuring smooth operations behind the scenes. Your responsibilities will include managing the executive’s calendar, organizing meetings, preparing communications, and coordinating travel arrangements. We are looking for someone with excellent communication skills and a knack for organization, who thrives in a fast-paced environment. The ideal candidate should have a Bachelor’s degree and several years of experience in administrative roles, preferably as an executive assistant. At Yobi, we encourage a culture of empowerment where your contributions matter. This is a unique chance to work alongside industry experts in AI from top tech companies like Amazon and Twitter, all while enjoying the flexibility of remote work or hybrid arrangements from our various hubs. Ready to embark on this exciting journey with us? Then we’d love to hear from you!

Frequently Asked Questions (FAQs) for Executive Assistant Role at Yobi
What does an Executive Assistant at Yobi do?

As an Executive Assistant at Yobi, your primary role will involve providing direct support to the CEO and the Executive Leadership team. This encompasses managing calendars, organizing meetings, preparing communications, and facilitating business travel arrangements. Your contributions will help ensure that the executives can focus on strategic initiatives while you handle the important logistical aspects.

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What qualifications are required for the Executive Assistant position at Yobi?

To excel as an Executive Assistant at Yobi, candidates typically should hold a Bachelor’s degree, although significant experience may compensate for this. Additionally, at least 6 years of experience as an administrative assistant or 2 years as an executive assistant is preferred. Proficiency in Microsoft Office Suite is essential, along with outstanding communication and organizational skills.

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Is previous experience in tech necessary for the Executive Assistant role at Yobi?

While not mandatory, having experience in the tech industry can certainly be beneficial for the Executive Assistant role at Yobi. Our fast-paced environment and unique focus on AI and behavioral modeling may be more easily navigated by someone who understands the dynamics of the tech sector. However, we value attitude and cultural fit, and highly encourage all who resonate with our mission to apply.

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What is the work culture like at Yobi for an Executive Assistant?

The work culture at Yobi is vibrant, empowering, and collaborative. We believe in giving our employees ownership of their contributions, fostering an environment that rewards initiative and innovation. As an Executive Assistant, you’ll be right at the heart of this ecosystem, working closely with leaders who are dedicated to making a significant impact in the AI space, all while promoting a healthy work-life balance with flexible PTO and remote working options.

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What benefits can an Executive Assistant expect at Yobi?

Executive Assistants at Yobi can expect a competitive salary complemented by a bonus structure for qualifying employees. Additional benefits include meaningful equity in the company, comprehensive health plans, flexible PTO, and a 401k program, ensuring that our team members are supported both personally and financially.

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Common Interview Questions for Executive Assistant
How do you prioritize your tasks as an Executive Assistant?

In answering this question, you should illustrate your ability to assess the urgency and importance of tasks. Discuss a specific system you use to manage your time, perhaps mentioning tools or techniques like digital calendars or task lists that enable you to balance competing priorities effectively.

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Can you describe a situation where you had to handle a difficult client or stakeholder?

When faced with this question, share an anecdote that highlights your problem-solving skills and ability to maintain professionalism under pressure. Clearly demonstrate how you navigated the situation and what the final outcome was, emphasizing your communication and interpersonal skills.

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What tools do you use for scheduling and organization?

For this question, mention specific tools like Outlook, Google Calendar, or project management software that you are familiar with. It’s essential to illustrate how these tools enhance your efficiency and organization in managing a busy executive's schedule.

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How do you keep confidential information secure?

Discuss the various strategies you employ to maintain confidentiality. Emphasize your understanding of best practices for handling sensitive information and how your integrity and discretion play a role in maintaining that trust, which is especially crucial in a tech company like Yobi.

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What motivates you as an Executive Assistant?

In your response, convey your passion for facilitating others' success. Talk about the satisfaction you gain from enabling executives to operate smoothly and efficiently and how this directly contributes to the organization’s overall success.

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How do you handle multiple urgent requests from different executives?

Illustrate your ability to manage competing demands by preparing a well-structured response. Describe how you would assess the situation, prioritize based on urgency and importance, and communicate clearly with each executive about timelines and expectations.

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What steps do you take to prepare for an upcoming meeting?

Outline a checklist approach that you might take, such as reviewing agendas, preparing necessary documents, and confirming logistics to ensure that everything flows seamlessly. Highlight any collaboration with teams in preparation to further demonstrate your organizational skills.

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Why do you want to work at Yobi as an Executive Assistant?

Your response to this question should reflect a genuine interest in Yobi’s mission and a personal connection to the values of the company. Share how your skills align with what Yobi is doing in the AI space and how you see yourself contributing to the company's success.

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Describe how you manage your time effectively.

Share specific strategies you’ve developed over the years. Discuss tools, time-blocking techniques, or personal habits that enhance your efficiency. Providing a concrete example can help solidify your approach.

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How do you handle feedback from your executives?

In your answer, convey your receptiveness to feedback and how you view it as an opportunity for growth. Discuss a time when you applied feedback to improve your processes or behaviors, demonstrating your commitment to professional development.

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Full-time, hybrid
DATE POSTED
March 16, 2025

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