Executive Assistant

As an Executive Assistant at Yobi, your primary role will involve providing direct support to the CEO and the Executive Leadership team. This encompasses managing calendars, organizing meetings, preparing communications, and facilitating business travel arrangements. Your contributions will help ensure that the executives can focus on strategic initiatives while you handle the important logistical aspects.

To excel as an Executive Assistant at Yobi, candidates typically should hold a Bachelor’s degree, although significant experience may compensate for this. Additionally, at least 6 years of experience as an administrative assistant or 2 years as an executive assistant is preferred. Proficiency in Microsoft Office Suite is essential, along with outstanding communication and organizational skills.

While not mandatory, having experience in the tech industry can certainly be beneficial for the Executive Assistant role at Yobi. Our fast-paced environment and unique focus on AI and behavioral modeling may be more easily navigated by someone who understands the dynamics of the tech sector. However, we value attitude and cultural fit, and highly encourage all who resonate with our mission to apply.

The work culture at Yobi is vibrant, empowering, and collaborative. We believe in giving our employees ownership of their contributions, fostering an environment that rewards initiative and innovation. As an Executive Assistant, you’ll be right at the heart of this ecosystem, working closely with leaders who are dedicated to making a significant impact in the AI space, all while promoting a healthy work-life balance with flexible PTO and remote working options.

Executive Assistants at Yobi can expect a competitive salary complemented by a bonus structure for qualifying employees. Additional benefits include meaningful equity in the company, comprehensive health plans, flexible PTO, and a 401k program, ensuring that our team members are supported both personally and financially.

In answering this question, you should illustrate your ability to assess the urgency and importance of tasks. Discuss a specific system you use to manage your time, perhaps mentioning tools or techniques like digital calendars or task lists that enable you to balance competing priorities effectively.

When faced with this question, share an anecdote that highlights your problem-solving skills and ability to maintain professionalism under pressure. Clearly demonstrate how you navigated the situation and what the final outcome was, emphasizing your communication and interpersonal skills.

For this question, mention specific tools like Outlook, Google Calendar, or project management software that you are familiar with. It’s essential to illustrate how these tools enhance your efficiency and organization in managing a busy executive's schedule.

Discuss the various strategies you employ to maintain confidentiality. Emphasize your understanding of best practices for handling sensitive information and how your integrity and discretion play a role in maintaining that trust, which is especially crucial in a tech company like Yobi.

In your response, convey your passion for facilitating others' success. Talk about the satisfaction you gain from enabling executives to operate smoothly and efficiently and how this directly contributes to the organization’s overall success.

Illustrate your ability to manage competing demands by preparing a well-structured response. Describe how you would assess the situation, prioritize based on urgency and importance, and communicate clearly with each executive about timelines and expectations.

Outline a checklist approach that you might take, such as reviewing agendas, preparing necessary documents, and confirming logistics to ensure that everything flows seamlessly. Highlight any collaboration with teams in preparation to further demonstrate your organizational skills.

Your response to this question should reflect a genuine interest in Yobi’s mission and a personal connection to the values of the company. Share how your skills align with what Yobi is doing in the AI space and how you see yourself contributing to the company's success.

Share specific strategies you’ve developed over the years. Discuss tools, time-blocking techniques, or personal habits that enhance your efficiency. Providing a concrete example can help solidify your approach.

In your answer, convey your receptiveness to feedback and how you view it as an opportunity for growth. Discuss a time when you applied feedback to improve your processes or behaviors, demonstrating your commitment to professional development.