Office Manager - job 2 of 2

Abridge was founded in 2018 with the mission of powering deeper understanding in healthcare. Our AI-powered platform was purpose-built for medical conversations, improving clinical documentation efficiencies while enabling clinicians to focus on what matters most—their patients.

Our enterprise-grade technology transforms patient-clinician conversations into structured clinical notes in real-time, with deep EMR integrations. Powered by Linked Evidence and our purpose-built, auditable AI, we are the only company that maps AI-generated summaries to ground truth, helping providers quickly trust and verify the output. As pioneers in generative AI for healthcare, we are setting the industry standards for the responsible deployment of AI across health systems.

We are a growing team of practicing MDs, AI scientists, PhDs, creatives, technologists, and engineers working together to empower people and make care make more sense.

Abridge is in the process of expanding its presence in key hubs like San Francisco and New York and is seeking an Office Manager who is passionate about creating an inspiring and supportive work environment. As  Office Manager, you will be central to ensuring our offices are functional and compliant with health and safety standards and designed to inspire innovation and creativity. Your responsibilities will include managing day-to-day operations, maintenance, safety, and vendor relationships while fostering an atmosphere where our team feels motivated, valued, and empowered to do their best work. Ideally, you are a highly organized professional with exceptional problem-solving skills and can juggle multiple tasks efficiently. You thrive on making a meaningful impact and enhancing the workplace experience, bringing a proactive approach to fostering an environment where team members can excel.

What You’ll Do

• Office Management: Oversee setup, maintenance, repair, and improvement of our offices, manage space utilization, ensure cleanliness and safety, and coordinate with vendors for routine and emergency repairs. Be the face of our San Francisco office, serving as a liaison between Abridge, its visitors, and its vendors, ensuring a supportive, friendly, and helpful employee experience. 

• Administrative and Operational Support: Manage office supplies and inventory, coordinate scheduling and events, assist with onboarding and HR compliance, support various operational projects, and handle financial transactions and record-keeping.

• Vendor and Compliance Oversight: Build and maintain relationships with vendors, manage contracts and performance, and ensure high standards of service and compliance.

What You’ll Bring

• 2-4 years of experience in office management and operations

• Strong organizational and problem-solving skills

• Excellent communication and interpersonal abilities

• Proficiency in Google Workspace 

• Knowledge of building systems, safety regulations, and best practices in facility management

• Ability to multitask and prioritize in a fast-paced environment

• Willingness to be onsite at our San Francisco Mission district office a minimum of 4 days per week

Why Work at Abridge?

• Be a part of a trailblazing, mission-driven organization that is powering deeper understanding in healthcare through AI.

• Unlimited PTO for salaried team members, plus 13 paid holidays

• Comprehensive and generous benefits package

• 16 weeks paid parental leave, for all full-time employees

• Flexible working hours — we care more about what you accomplish than what specific hours you’re working

• Remote work environment

• Equity for all new employees

• Generous equipment budget for your home office setup ($1600)

• Opportunity to work and grow with talented individuals, and have ownership and impact at a high growth startup.

• Plus much more!

Life at Abridge

At Abridge, we’re driven by our mission to bring understanding and follow-through to every medical conversation. Our culture is founded on doing things the “inverse” way in a legacy system—focusing on patients, instead of the system; focusing on outcomes, instead of billing; and focusing on the end-user experience, instead of a hospital administrator's mandate.

Abridgers are engineers, scientists, designers, and health policy experts from a diverse set of backgrounds—an experiment in alchemy that helps us transform an industry dominated by EHRs and enterprise into a consumer-driven experience, one recording at a time. We believe in strong ideas, loosely held, and place a high premium on a growth mindset. We push each other to grow and expose each other to the latest in our respective fields. Whether it’s holding a PhD-level deep dive into understanding fairness and underlying bias in machine learning models, debating the merits of a Scandinavian design philosophy in our UI/UX, or writing responses for Medicare rules to influence U.S. health policy, we prioritize sharing our findings across the team and helping each other be successful.

Diversity & Inclusion

Abridge is an equal opportunity employer. Diversity and inclusion is at the core of what we do. We actively welcome applicants from all backgrounds (including but not limited to race, gender, educational background, and sexual orientation).

Staying Safe - Protect Yourself From Recruitment Fraud

We are aware of individuals and entities fraudulently representing themselves as Abridge recruiters and/or hiring managers. Abridge will never ask for financial information or payment, or for personal information such as bank account number or social security number during the job application or interview process. Any emails from the Abridge recruiting team will come from an @abridge.com email address. You can learn more about how to protect yourself from these types of fraud by referring to this article. Please exercise caution and cease communications if something feels suspicious about your interactions.