Executive Assistant

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking a dynamic and intuitive Executive Assistant to support two Sr level executives in our Places Business GBA. The ideal candidate will offer demonstrable experience in an executive assistant role supporting an extremely busy executive in a corporate environment ideally with experience working in professional services. This role is an extremely demanding and important position requiring very high attention to detail, critical thinking and problem solving abilities, a sense of urgency and tact in support of global executives who will be travelling often on the international stage, sometimes last minute. Furthermore, excellent presentation and writing skills and an ability to manage confidential information in a sensitive manner is expected at this level.

Role accountabilities:

• Provide administrative support including calendar and contact coordination. This includes coordinating a daily calendar and ensuring meetings are prepped with all necessary background context, materials, and research
• Completion of timesheets and expenses on behalf of Management
• Meeting support: arrange conference calls and in person meetings, room and meal arrangements; produce agendas and minutes; distribution and follow up on action items.
• Prepare correspondence, contracts and corporate documents.
• Preparation of presentations for corporate and client meetings.
• Act as point of contact and an efficient liaison between colleagues and clients
• Provide high level support in production of presentations, reports and proposals in line with Management requirements, could include proofreading, creating charts/graphs, managing versions of edits and documents
• Maintain effective, accurate and systematically organized files.
• Coordinate travel arrangements including hotel, rental car, flights, etc.
• Arrange Conference Registrations (workshops, forums, meetings, conventions) and assist in the preparation and logistical planning for company events.
• Liaison with senior management and executive team, as well as key external contacts and clients.
• Communicate effectively with outside clients and vendors and represent the office and the Company effectively and professionally.
• Perform various confidential projects as assigned. Perform other duties as required.

Qualifications & Experience:

• Minimum 7 years of experience in a similar Executive Assistant role supporting an executive in a leadership position; professional services industry experience is preferred
• Highly proficient in all Microsoft programs including MS Word, PowerPoint, Excel and Outlook
• Adaptability - Constantly adapts to changing circumstances, engaging in continuous learning whilst maintaining corporate perspective
• Professional, proficient and proactive in approach
• Excellent client relationship management skills
• Excellent business English both written and oral
• Excellent attention to detail
• Able to work independently, self manage and prioritize workload.
• Confident in working with a demanding client group

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP,  401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement.  We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $50,000 - $84,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.

#LI-JP1