Billing Specialist I

As a Billing Specialist I at Cherokee Nation Businesses, your main responsibilities include preparing and submitting accurate and timely contract billings, ensuring compliance with contractual requirements, monitoring time charges in CostPoint projects, and coordinating billing information with the contracts department and program managers. You'll also oversee open accounts receivable reporting and work closely with analysts on unbilled balances.

To qualify as a Billing Specialist I at Cherokee Nation Businesses, you should have a Bachelor’s Degree in a business-related field and at least 2 years of accounting experience. Alternatively, an equivalent combination of education and experience can be considered. An accounting background is preferred along with strong knowledge of Microsoft Office and Deltek systems.

Experience with Microsoft Office is crucial for the Billing Specialist I position at Cherokee Nation Businesses. You'll use various Office products to manage billing spreadsheets, prepare reports, and communicate effectively with team members. Strong proficiency in these tools will help you perform your job duties efficiently and accurately.

As a Billing Specialist I at Cherokee Nation Businesses, essential skills include excellent verbal and written communication abilities, strong analytical and organizational skills, attention to detail, and effective problem-solving skills. Additionally, the ability to prioritize tasks in a fast-paced environment and work collaboratively as part of a team is vital.

The work environment for a Billing Specialist I at Cherokee Nation Businesses is primarily in a climate-controlled office setting. This allows for a comfortable and productivity-enhancing atmosphere where you can focus on your responsibilities within the finance team.

In answering this question, you should highlight any relevant experience you've had preparing billings in previous roles. Be specific about the processes you followed to ensure accuracy and compliance and mention any software tools you used, like Deltek or CostPoint, to enhance credibility.

Explain how you review contracts carefully to understand compliance requirements, maintain accurate supporting documentation, and regularly communicate with other departments to gather necessary information. Providing an example of a time you rectified a compliance issue would be beneficial.

Discuss your time management skills and methods, such as setting clear deadlines, creating checklists, and utilizing calendars or task management tools. Sharing an experience where you effectively met a tight deadline will further demonstrate your capabilities.

Talk about your approach to problem-solving. Emphasize the importance of communication with relevant stakeholders, conducting thorough investigations of discrepancies, and maintaining a calm, professional demeanor while working to resolve the issues efficiently.

Provide a detailed answer that covers your familiarity with accounts receivable processes, your experience using related software tools, and how you analyze reports to identify unbilled balances or overdue accounts. Mention specific metrics you might have used and how you contributed to improving outcomes.

Identify a specific challenge you encountered and explain how you diagnosed the problem, the steps you took to address it, and the final outcome. This response should demonstrate both your analytical skills and your ability to work under pressure.

Discuss the importance of the Federal Acquisition Regulation (FAR) in the context of your work. Highlight your understanding of key elements that pertain to contract management and compliance, and provide examples of how you have applied FAR knowledge in previous roles.

In your response, talk about your admiration for the company’s commitment to excellence and community involvement. Also, share your enthusiasm for the role and how your skills align with the responsibilities, reinforcing your fit within the company culture.

Describe your organizational skills and any time management techniques that you utilize, such as prioritizing tasks based on urgency and importance. Providing an example of a time when you successfully managed competing deadlines would strengthen your response.

List the various software tools you have experience with, such as Deltek or CostPoint, along with Microsoft Office. Discuss how you've used these tools to streamline billing processes and improve accuracy in your previous roles to show your proficiency.