Job details

Clerical Associate - job 1 of 2

Job Description

***IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF CLERICAL ASSOCIATE OR BE REACHABLE ON THE LIST FOR EXAM #3971, OR BE ELIGIBLE UNDER THE 55A PROGRAM.***

Responsible for assignments that are associated with Roadway Repair and Maintenance (RRM) Administration – Personnel unit. RRM Administration is responsible for personnel matters of approximately 1,400 employees, mostly laborers. Duties include, but not limited to: Perform moderately difficult data entry and retrieval utilizing MS Excel and Access. prepare typed forms and letters utilizing MS Word, prepare Word or PDF version for electronic storage. Create and organize various spreadsheets including large scale, detailed data comparison and analysis. Prepare communications of those analysis through tables, summaries, and other reports. Type letters, memos, and transfer forms. Monitor submission of time sensitive documents. Utilize employee roster database. Communicate effectively with operational field staff to ensure employee compliance with various personnel requirements. Document and follow up with field locations to ensure deadlines are met, including sign sheets and other required verifications. Assist with distribution of pertinent information, notices, and flyers, and promotional goods to field locations.
Utilize MS PowerPoint for assisting with presentations and manuals. Provide auxiliary telephone coverage and auxiliary meeting room management. Conduct research involving electronic (various databases) and paper records. Make calls to solicit documents, perform timely filing of paper documents; operate copier, scanner, and fax-machine.
Selected candidate will assist fellow co-workers with additional miscellaneous clerical duties as needed such as printing, copying, responding to telephone inquiries.

To Apply: All resumes are to be submitted electronically. No phone calls or personal inquiries permitted. All applicants please go to https://cityjobs.nyc.gov and search for Job ID #638984. Only those applicants under consideration will be contacted. Most public libraries have computers available for use. For more information about DOT, visit us at: www.nyc.gov/dot.

Hours: 35 hours/Week

Location: 55 Water Street, New York, NY 10041

Qualifications

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Average salary estimate

$50000 / YEARLY (est.)

min

max

$45000K

$55000K

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What You Should Know About Clerical Associate, City of New York

Are you looking for an exciting opportunity as a Clerical Associate at the NYC Department of Transportation? If so, this position might be just what you’re looking for! Based in the vibrant hub of New York City, this role plays a crucial part in the Roadway Repair and Maintenance Administration's Personnel Unit, which oversees the personnel matters for approximately 1,400 employees. You’ll dive into a variety of tasks, including performing thoughtful data entry using MS Excel and Access, and preparing detailed documents and communications in MS Word. You’ll be expected to create organized spreadsheets to help with large-scale data analysis, and prepare insightful reports that summarize your findings in both tables and summaries. Communication is key in this role, as you’ll interact with field staff to ensure that everyone is on the same page regarding personnel requirements. Additionally, your responsibilities will involve making sure any time-sensitive documents are monitored and deadlines are met. Working with technology, you'll also assist with presentations using MS PowerPoint, manage telephone coverage, and help maintain essential records. With a welcoming environment committed to diversity, the Clerical Associate role at NYC DOT is perfect for those who possess clerical experience and strong keyboard skills. Apply now and be a part of something bigger!

Frequently Asked Questions (FAQs) for Clerical Associate Role at City of New York

What are the primary responsibilities of a Clerical Associate at NYC DOT?

As a Clerical Associate at NYC DOT, you will engage in a wide variety of tasks, including data entry and retrieval with MS Excel and Access, preparing communications using MS Word, organizing spreadsheets for data analysis, and monitoring time-sensitive submissions. Your role will involve collaboration with field staff to ensure compliance with personnel requirements, as well as auxiliary administrative duties like managing meeting rooms and telephone coverage.