Energy/Fleet Payment Analyst

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:
- Recruiting, hiring, and training City employees.
- Managing 55 public buildings.
- Acquiring, selling, and leasing City property.
- Purchasing over $1 billion in goods and services for City agencies.
- Overseeing the greenest municipal vehicle fleet in the country.
- Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

The Payment Vouchering unit within DCAS’ Fiscal and Business Management Line of Service is responsible for the preparation and data entry of payment vouchers into the City’s Financial Management System (FMS).

Energy and Fleet payment vouchers consist of multiple invoices that require extensive review and accuracy in addition to manual entries of data in Invoice Tracking System that comprise hundreds of invoices. Perform extensive analysis of payment packages with respect to the contract price and discount provisions, previous services rendered, certified payroll submissions, timesheets, delivery and/or inspection certifications.

Responsibilities:

- Ensure that all incoming invoices; Motor Vehicle's from Office of Fleet Administration, and Utilities invoices from DEM including NYPA are properly stamped and staged to guarantee timely processing.
- Responsible for the initiation of various monthly “Special processing” and “Expedited payment requests”, in particular NYPA and Con Edison Steam. The latter averages about $64,000,000.00 million dollars per month.
- Review of multiple energy account invoices and related documents, inform Supervisor and DEM of any discrepancy found in order to stop the clock, prevent cessation of services, late payments and potential late interest payments. Extensive review has proven to be very valuable numerous times, most prominently identifying potential overpayments.
- Resolve vendor inquiries concerning payment discrepancies and assist with general informational requests.
- Additional duties of the Vouchering Unit include processing Release of Retainage documents, monitoring interest payments, processing Disbursement Request Modifications (DRM) to expedite payments and updating various payment tracking reports.

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or

A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.

An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.

A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.