Job details

🏖️ Executive Assistant - Job Code: 34627699098

Get a free resume review

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins—clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

VA Role: Executive Assistant

VA Rate: $7/Hour

Availability: 20 hours/week

Time Zone: PST

==================================================

To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT. Uploading a resume in a different format will result in delays, as you will be required to resubmit it using the correct template. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Application Tips – Set Yourself Up for Success!

🔹 Skip the Autofill Function! Manually enter your answers in the application form. There’s little to import from your resume, and your resume will be screened separately.

🔹 For your Address: We only need your City/Municipality, Province, and Region—no need for full details yet!

🔹 Applying for a Specific Job? Be sure to include the job code in your application.

🔹 Referred by Someone? Let us know who sent you our way! Whether it’s a current Coconut VA, an influencer, or a Facebook group community leader, be sure to include their name. We offer referral bonuses for both you and your referrer (terms and conditions apply).
🔹 Reapplying? Your most recent submission will replace any previous ones. No need to submit multiple times—we’ll automatically consider you for any relevant openings, even if you applied for just one! If you need to update your resume or intro video, feel free to submit a new application.
🔹 Stay in the loop! Join our Hiring Hub or Coconut Facebook Page for updates on open positions and job fairs.

⚠️ Take a moment to review everything before hitting submit. Following these steps carefully will help avoid any delays or disqualification.

Experience Needed:

- Data Migration: Migrating data from any tool to Pylon (manual work required due to lack of automated tooling).

- URL Redirects: Setting up redirects for knowledge base articles.

- Content Quality Control: Spot-checking and formatting articles.

- LinkedIn Response Management: Continuing conversations from automated outreach and potentially scheduling customer discovery calls.

- Email Management: Filtering out spam and irrelevant emails, surfacing important ones for Robert’s attention.

- Managing the new employee onboarding checklist (approximately once a week).

- Adding new team members to tools.

- Setting up demo environments for new employees.

- Creating fake customer and vendor accounts for demonstrations (requires precision).

- Scheduling: Coordinating meetings and ensuring calendar efficiency.

- Recruitment Support: Assisting with hiring processes.

- Project Management Prep: Creating and managing action items and preparing for project execution.

- QA Support: Helping test tools and apps for accuracy and functionality.

- Company Swag Ordering: Managing orders for company-branded merchandise.

- Event Management Assistance: Helping organize and coordinate company events.

Non-negotiable Requirements:

- Familiarity with any customer support system like Zendesk or Intercom

- B2B SAAS understanding

- Autonomous and proactive

- Familiarity with Notion

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨

✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?

✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.

✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.

✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!

✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.

Average salary estimate

$14560 / YEARLY (est.)

min

max

$14560K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About 🏖️ Executive Assistant - Job Code: 34627699098, Coconut

At Coconut, we’re excited to announce that we're searching for a dedicated Executive Assistant to join our dynamic team! As a company that connects exceptional remote talent with visionary founders and businesses, we pride ourselves on fostering meaningful partnerships that lead to success for all involved. In this role, you will play a vital part in ensuring operational efficiency, supporting our management team, and helping coordinate various projects and tasks. You’ll engage with data migration, manage email filtering, assist with onboarding new employees, and help coordinate meetings while ensuring smooth communication across the organization. If you're autonomous, proactive, and familiar with tools like Notion, this role is perfect for you! Offering a competitive hourly rate and a flexible 20 hours per week, we want you to thrive in a work environment that prioritizes work-life balance and personal growth. You'll have the chance to contribute to exciting company events and be part of a vibrant community that celebrates team experiences, milestone achievements, and overall well-being. Are you ready to join Coconut and help us uplift lives? We can't wait to hear from you!

Frequently Asked Questions (FAQs) for 🏖️ Executive Assistant - Job Code: 34627699098 Role at Coconut

What responsibilities does the Executive Assistant role at Coconut include?

The Executive Assistant at Coconut is tasked with a variety of responsibilities, including data migration, email management, scheduling, and recruitment support. You will also help coordinate meetings, manage the onboarding process for new employees, and be involved in project management preparations. Your proactive approach will play a crucial role in ensuring fluid communication and efficiency throughout the team.