Project Coordinator / Administrator (AU IT MSP, Hybrid)

To be considered for the Project Coordinator / Administrator position at ConnectOS, candidates should have a minimum of three years of experience in project coordination, preferably within the Australian marketing or IT industry. Familiarity with project management methodologies and tools such as Teamwork.com is essential, as well as proficiency in Microsoft Office and Google Suite applications.

As a Project Coordinator / Administrator at ConnectOS, your core responsibilities include overseeing client projects to ensure timely delivery and adherence to budget constraints, serving as the primary liaison for clients, coordinating with teams to facilitate project execution, assisting with general administrative tasks, and managing shared inboxes and calendars efficiently.

Success in the Project Coordinator / Administrator role at ConnectOS requires excellent organizational skills, strong time management abilities, and effective communication skills, both verbal and written. Candidates should also have good interpersonal skills to interact with clients and team members, along with the capacity to multitask and adapt to changing project needs.

The work schedule for the Project Coordinator / Administrator position at ConnectOS is Monday to Friday from 06:00 AM to 03:00 PM PHT. This role offers a hybrid work environment that allows for both in-office and remote flexibility, promoting a great work-life balance.

At ConnectOS, Project Coordinator / Administrators can enjoy a variety of benefits including medical and dental coverage from day one, paid vacation and sick leave, a competitive salary, financial assistance programs, and access to wellness facilities. Additionally, ConnectOS fosters a vibrant workplace with regular company events to enhance overall job satisfaction.

Certainly! When discussing experience with project management tools like Teamwork.com, for example, be sure to highlight specific projects you've managed, how you utilized the tool to track progress, and any metrics that show your effectiveness in delivery.

A good approach to prioritization is employing the Eisenhower Matrix, which helps distinguish between urgent and important tasks. Give examples of how you've effectively used this method to keep projects on track and meet deadlines.

In your answer, share a specific situation where you successfully addressed client concerns. Focus on your communication skills, how you kept the client informed, and the steps you took to resolve the issue satisfactorily.

Discuss your strategies for fostering a collaborative environment, such as regular check-ins, using collaborative tools for transparency, and promoting open communication. Providing examples of how these strategies led to successful project outcomes is advantageous.

Handling changes in project scope involves clear communication and proper documentation. Explain how you've effectively renegotiated timelines and expectations with clients while adapting your team’s efforts to accommodate new demands.

You can mention practices like maintaining a document management system, regular audits of project files, and encouraging team members to contribute updates as they complete tasks, ensuring everyone has access to accurate and timely information.

Share a specific example demonstrating your ability to translate technical jargon into layman’s terms, ensuring both teams are on the same page. Emphasize how this collaboration led to the successful delivery of a project.

Talk about specific budgeting tools or methods you've used, such as financial spreadsheets or software, and how you’ve monitored expenses while proactively identifying potential budgetary issues before they escalate.

Consider sharing the challenge of managing diverse stakeholders with different priorities and how you’ve effectively navigated this by fostering relationships and ensuring open lines of communication.

When answering, share your enthusiasm for the company culture, values, and your admiration for ConnectOS's commitment to hybrid teamwork solutions. Explain how your skills align with the company's mission and your desire for career growth and development.