Executive Assistant

The Executive Assistant at Iambic Therapeutics will play a crucial role in managing and maintaining executive calendars, coordinating internal and external meetings, and overseeing travel arrangements. This role also involves handling sensitive information, providing support for special projects, and acting as the primary liaison between executives and stakeholders. Your organizational prowess will be key to juggling these diverse responsibilities effectively.

Candidates for the Executive Assistant position at Iambic Therapeutics should ideally have an Associate's degree, with a Bachelor's degree being preferred. A significant background in executive support, especially for C-Suite executives (10+ years preferred), is essential. Proficiency in office software like Microsoft Office and communication tools such as Slack and Zoom is required, along with exceptional organizational skills and attention to detail.

Iambic Therapeutics boasts a culture that values diversity, collaboration, and inclusion. As an Executive Assistant, you will be part of a team that is committed to building an environment where various perspectives are appreciated and encouraged. This collaborative atmosphere helps us innovate and push the boundaries in the biotech field while fostering personal and professional growth among employees.

Absolutely! The Executive Assistant role at Iambic Therapeutics is designed to support the C-Suite while also encouraging professional development. Being positioned close to executive leadership opens avenues for mentorship and learning about high-level corporate strategies. Additionally, exposure to multiple projects provides valuable experience that can serve as a stepping stone for career advancement within the company.

Iambic Therapeutics offers a competitive compensation package that includes company-paid healthcare, flexible spending accounts, voluntary life insurance, and 401K matching. In addition, we believe in work-life balance, providing unlimited vacation days to support your personal needs. Our state-of-the-art facility in San Diego adds to the appeal, offering an onsite gym, dining options, and easy access to leisure activities.

When tackling the management of an executive's calendar, I prioritize tasks and meetings based on urgency and importance. I regularly communicate with the executive to understand their preferences and schedule adjustments. Additionally, using scheduling software helps me to prevent overlaps and optimize available time slots for key appointments, ensuring both efficiency and effectiveness.

Handling confidential information responsibly is crucial in my role as an Executive Assistant. I adhere strictly to company policies regarding information security and employ discretion in all communications. I make sure that sensitive documents are securely stored and only shared on a need-to-know basis, and I regularly remind myself of the trust placed upon me in handling such materials.

In a previous position, I faced a situation where a last-minute change in a critical meeting put a lot of pressure on scheduling. I communicated promptly with all stakeholders, proposed alternative meeting times, and utilized digital tools to expedite coordination. By remaining calm and proactive, I was able to resolve the situation efficiently and ensure everyone was aligned for the meeting.

In situations with tight deadlines, I rely on a prioritization framework. I assess tasks based on their urgency and importance and create a checklist to keep track of progress. I also communicate openly with my executive to manage expectations and ensure that the most critical tasks receive immediate attention. This systematic approach helps me stay organized and productive.

I am well-versed in Microsoft Office, including Excel, Word, and PowerPoint, as well as communication tools like Slack and Zoom. Additionally, I have experience with project management software, such as Trello or Asana, which helps streamline tasks and facilitates effective team collaboration. Familiarity with travel booking platforms also enhances my ability to coordinate travel arrangements efficiently.

To ensure effective communication between executives and their teams, I establish clear channels of communication and facilitate regular updates. I encourage an open-door policy where team members feel comfortable reaching out with questions or concerns. I also prepare comprehensive meeting minutes to capture key points and action items, ensuring everyone is on the same page and facilitating collaboration.

When coordinating large company events or meetings, I start by outlining the objectives and requirements, then create a detailed planning checklist. I collaborate closely with vendors, organize logistics, and prepare materials, such as agendas and presentations. Constant communication with all stakeholders helps to ensure everyone is informed and that the event runs smoothly on the day.

I handle stress by maintaining a proactive attitude and embracing a structured routine. Regular breaks and prioritizing personal well-being are part of my approach to staying centered. Mindfulness techniques like deep breathing also help manage stress levels. Staying organized with task lists and clear deadlines enhances my productivity, allowing me to focus on delivering high-quality work.

In my previous role, I noticed that the meeting scheduling process was often clunky and time-consuming. I proposed implementing a scheduling software that allowed all participants to enter their availability, significantly streamlining the process. This change reduced the back-and-forth communication and freed up more time for my executive, while ensuring timely and more efficient meeting arrangements.

I am passionate about being an Executive Assistant because it allows me to play a vital role in a company's success. I thrive on the diverse tasks and challenges that come with the role, especially the opportunity to support executives in achieving their goals. Being involved in various projects and collaborating with talented individuals fuels my enthusiasm and encourages me to continue growing in this field.