Executive Assistant

The Executive Assistant at JRM will provide direct administrative support to an Executive and Senior Managers, handle email correspondence, manage calendars, schedule meetings, coordinate logistics, draft reports and documents, and maintain confidentiality of sensitive information. You'll also work closely with various departments and support financial data entry into systems, making it a versatile role.

To qualify for the Executive Assistant position at JRM, you should have at least three years of experience in a similar role. Strong attention to detail, excellent written and verbal communication skills, and proficiency in Microsoft Office are essential. Additionally, we look for someone who is resourceful, can prioritize effectively, and has a great ability to learn and understand the company business quickly.

The salary range for the Executive Assistant position at JRM in New York is between $80,000 and $100,000 annually. This competitive pay reflects the skills and experience that we value in our employees.

At JRM, we are committed to the professional development of all our employees, including Executive Assistants. We provide opportunities for ongoing training, encourage cross-department collaboration, and promote a culture of feedback, helping you to enhance your skills and advance in your career.

An Executive Assistant at JRM can expect a supportive and inclusive working environment. We pride ourselves on maintaining a diverse workplace that fosters collaboration and innovation, where your input and ideas are valued and can lead to impactful changes.

In my previous role, I managed the calendars of senior executives by prioritizing appointments and managing conflicting schedules. I utilized tools like Outlook to ensure that all meetings were coordinated smoothly and followed up on action items to maintain productivity.

Maintaining confidentiality is paramount in an Executive Assistant role. I handle sensitive information with discretion, ensuring that only the necessary individuals have access, and I make it a practice to securely store and manage documents that require confidentiality.

I prioritize clear communication by being proactive. I reach out to relevant departments in advance regarding upcoming meetings and deadlines. I also summarize discussions after meetings and circulate actionable items to keep everyone informed.

To prioritize tasks efficiently, I maintain an ongoing to-do list that I update daily. I assess deadlines and importance to determine what needs immediate attention, and I regularly communicate with the Executive to align on priorities.

In a previous role, a last-minute meeting was scheduled that required booking a conference room and setting up technology. I quickly collaborated with facilities to secure a room and ensured everything was prepared within the hour, which impressed both the executives and guests.

I have a system in place where I gather travel preferences, use comparison tools for cost-effective options, and confirm itineraries well in advance. Clear communication with the Executive ensures they are comfortable with the arrangements made.

I'm proficient in all Microsoft Office applications, including Excel, Word, and PowerPoint. Additionally, I have experience with project management tools and accounting software, allowing me to assist effectively across various tasks.

I manage multiple priorities through time management techniques such as the Eisenhower Matrix, which helps me differentiate between urgent and important tasks. Regular check-ins with my Executive also help align priorities effectively.

An effective Executive Assistant should possess strong organizational skills, excellent communication abilities, a proactive problem-solving mindset, and the ability to adapt to changing circumstances. Being a team player with a high level of discretion is also crucial.

I subscribe to industry newsletters, participate in relevant forums, and attend workshops that focus on administrative best practices and changes in management strategies, ensuring I bring valuable insights to my role as an Executive Assistant.