Executive Assistant 2 - job 2 of 4

LinkedIn is the world’s largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We’re also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that’s built on trust, care, inclusion, and fun – where everyone can succeed.

Join us to transform the way the world works.

This role will be based in Mountainview, CA. 

At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team.  

We are looking for an Executive Assistant (IC2) to provide administrative and organizational support to senior leaders. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with customers, vendors and visitors and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of multiple managers and flexibly accommodating work schedules. 

Responsibilities: 

• Coordinate meeting responsibilities (could include: logistics, action items, note-taking, assist in preparing content, etc.) 
• Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities) 
• Coordinate all travel arrangements 
• Manage logistics for special events such as team all-hands or off-sites 
• Manage and reconcile expense reports, purchase and procurement requisitions and contracts within time constraints 
• Understanding the teams’ budget 
• Manage special projects, as agreed with manager(s) 
• Maintain email distribution lists / aliases 
• Manage and reconcile expense reports, purchase and procurement requisitions and contracts 
• Act as the point of contact between workplace services to meet facility needs for the team 
• May train and coach new AAs 
• Obtain an understanding of internal structures and operations of the organization 
• Maintain administrative processes that reduce redundancy and improve accuracy, while achieving organizational objectives 
• Maintain an advanced degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism 
• Partner with HR, Finance, Legal and other teams on various initiatives 
• Apply judgment with a full understanding of urgency and priorities of your leaders, routinely needing to multi-task with little to no direction

Basic Qualifications: 

• 5+ years of experience working at the senior level in an administrative role 

Preferred Qualifications: 

• Experience with project and budget management 
• Experience supporting multiple leaders of large teams 
• Advanced knowledge of MS Office (Outlook, Word, PowerPoint and Excel) and cloud-based applications (SharePoint) 
• Excellent communication, teamwork and organizational skills 
• Ability to professionally interact with senior leaders and anticipate their needs. 
• Thrives in a fast-paced, demanding environment 
• Ability to effectively manage time, prioritize tasks, and work within deadlines, even if ambiguous environments. 
• Demonstrates a proactive attitude and a willingness to take on additional project work 
• Adapts to changes quickly and can learn and adopt new technologies and be flexible with new systems, tools and processes 
• Demonstrates ability to be proactive, take initiative, exercise good judgment, discretion and confidentiality in all tasks 

Suggested Skills: 

• Problem solving 
• Collaboration  
• Communication 

LinkedIn is committed to fair and equitable compensation practices.  

The pay range for this role is $81,000 - $133,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.  

The total compensation package for this position may also include annual performance bonus, stock, benefits and/or other applicable incentive compensation plans. For more information, visit https://careers.linkedin.com/benefits.

Equal Opportunity Statement 

We seek candidates with a wide range of perspectives and backgrounds and we are proud to be an equal opportunity employer. LinkedIn considers qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class.

LinkedIn is committed to offering an inclusive and accessible experience for all job seekers, including individuals with disabilities. Our goal is to foster an inclusive and accessible workplace where everyone has the opportunity to be successful.

If you need a reasonable accommodation to search for a job opening, apply for a position, or participate in the interview process, connect with us at [email protected] and describe the specific accommodation requested for a disability-related limitation.

Reasonable accommodations are modifications or adjustments to the application or hiring process that would enable you to fully participate in that process. Examples of reasonable accommodations include but are not limited to:

• Documents in alternate formats or read aloud to you
• Having interviews in an accessible location
• Being accompanied by a service dog
• Having a sign language interpreter present for the interview

A request for an accommodation will be responded to within three business days. However, non-disability related requests, such as following up on an application, will not receive a response.

LinkedIn will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by LinkedIn, or (c) consistent with LinkedIn's legal duty to furnish information.

San Francisco Fair Chance Ordinance ​

Pursuant to the San Francisco Fair Chance Ordinance, LinkedIn will consider for employment qualified applicants with arrest and conviction records.

Pay Transparency Policy Statement ​

As a federal contractor, LinkedIn follows the Pay Transparency and non-discrimination provisions described at this link: https://lnkd.in/paytransparency.

Global Data Privacy Notice for Job Candidates ​

Please follow this link to access the document that provides transparency around the way in which LinkedIn handles personal data of employees and job applicants: https://legal.linkedin.com/candidate-portal.