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Chief of Staff / Executive Assistant / Admin Intern

Job Title: Chief of Staff / Executive Assistant / Admin Intern
Location: Remote
Work Shift: Flexible, broken- ours, 8 hours per day, 5 days per week
Working Hours: 40 hours per week (Full-Time)

Job Description:

We are looking for a proactive and highly organized Chief of Staff / Executive Assistant / Admin Intern to support the leadership team with daily administrative, operational, and strategic tasks. This role offers hands-on experience in executive support, project coordination, business operations, and cross-departmental collaboration. The ideal candidate is detail-oriented, adaptable, and able to anticipate the needs of executives while ensuring seamless operations.

This role is ideal for fresh graduates, career-shifters, or individuals looking to develop leadership, operational, and administrative skills in a fast-paced environment.

Key Responsibilities:

Executive & Administrative Support: 

  • Manage executive calendars, scheduling, and meeting coordination.
  • Handle emails, calls, and communications, ensuring timely responses and follow-ups.
  • Prepare reports, presentations, and internal documents for leadership meetings.
  • Organize and maintain company records, databases, and confidential files.
  • Support executives in prioritizing and managing tasks effectively.

Operation & Project Coordination:

  • Assist in planning and executing company initiatives, meetings, and projects.
  • Track action items and deadlines, ensuring follow-through on key tasks.
  • Coordinate cross-departmental activities to ensure smooth workflow.
  • Help streamline processes and improve operational efficiency.

Strategic & Business Support: 

  • Conduct market research and competitor analysis to support decision-making.
  • Assist in developing business strategies and performance reports.
  • Handle internal and external communications to support business growth.
  • Identify bottlenecks and suggest improvements to optimize business operations.

  • Fresh graduates, career-shifters, or individuals with experience in administrative, executive support, or operations roles are encouraged to apply.
  • Bachelor’s degree in Business Administration, Management, Communications, or a related field.
  • Strong organizational and time-management skills with the ability to multitask.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
  • Excellent verbal and written communication skills.
  • Ability to work independently and take initiative in a fast-paced environment.
  • Strong attention to detail, problem-solving skills, and a proactive mindset.
  • A proactive and results-driven mindset with strong problem-solving skills.
  • Ability to maintain confidentiality and handle sensitive information.

Why Join Us? 

  • Hands-on experience in executive and business operations.
  • Mentorship and training opportunities for career development.
  • Opportunity for career growth based on performance.
  • A dynamic, supportive, and collaborative work environment.
What You Should Know About Chief of Staff / Executive Assistant / Admin Intern, More Staffing LLC

We are thrilled to announce an exciting opportunity for a proactive and highly organized individual to join our team as the Chief of Staff / Executive Assistant / Admin Intern. In this remote role with flexible hours, you will play an essential part in supporting our leadership team with a variety of daily administrative, operational, and strategic tasks. Imagine being at the heart of decision-making and helping our executives thrive by managing their calendars, organizing meetings, and ensuring smooth communication. You'll gain hands-on experience in project coordination and cross-departmental collaboration within a dynamic work environment. This position is perfect for fresh graduates, career shifters, or anyone eager to bolster their leadership, operational, and administrative skills. Your daily tasks will include preparing reports, conducting market research, and assisting in business strategy development, all while honing your ability to prioritize and manage tasks effectively. If you are detail-oriented, adaptable, and ready to take the initiative in a fast-paced setting, we would love to see you apply! Furthermore, we provide mentorship and training opportunities to help you grow, increase your expertise, and pave the way for career advancements. Join us and embark on this incredible journey with us toward achieving excellence together!

Frequently Asked Questions (FAQs) for Chief of Staff / Executive Assistant / Admin Intern Role at More Staffing LLC
What are the main responsibilities of a Chief of Staff / Executive Assistant / Admin Intern?

In the role of Chief of Staff / Executive Assistant / Admin Intern, you'll be responsible for managing executive calendars, organizing meetings, and handling communications for executives at our company. You'll participate in project coordination, assist with market research, and streamline operational processes to ensure efficiency. This position blends executive support and strategic business involvement, making it a versatile opportunity for career development.

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What qualifications are required for the Chief of Staff / Executive Assistant / Admin Intern position?

To qualify as a Chief of Staff / Executive Assistant / Admin Intern, you should hold a Bachelor’s degree in Business Administration, Management, Communications, or a related field. Strong organizational skills, proficiency in Microsoft Office Suite and Google Workspace, and excellent communication abilities are also crucial. Ideal candidates will possess attention to detail and a proactive mindset.

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What is the work schedule for the Chief of Staff / Executive Assistant / Admin Intern?

The Chief of Staff / Executive Assistant / Admin Intern role offers a flexible work shift, amounting to 40 hours per week. You have the flexibility to break your hours throughout the day, making this position ideal for individuals who appreciate a non-traditional work schedule while maintaining work-life balance.

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Is prior experience necessary for the Chief of Staff / Executive Assistant / Admin Intern role?

While prior experience in administrative support or operations roles is beneficial, it is not required to apply for the Chief of Staff / Executive Assistant / Admin Intern position. We encourage fresh graduates and career shifters to apply, as we place a strong emphasis on a proactive attitude and the willingness to learn.

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What can I expect in terms of career growth as a Chief of Staff / Executive Assistant / Admin Intern?

As a Chief of Staff / Executive Assistant / Admin Intern, you'll gain invaluable hands-on experience in business operations and executive support. Our company provides mentorship and training opportunities, allowing for career growth based on your performance. This position serves as a platform for advancement within our organization.

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Common Interview Questions for Chief of Staff / Executive Assistant / Admin Intern
What inspired you to apply for the Chief of Staff / Executive Assistant / Admin Intern position?

When answering this question, tie your motivations to the responsibilities of the role and how they align with your career goals. Highlight your interest in supporting leadership teams and your eagerness to gain experience in operations and administrative tasks that influence business success.

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How do you prioritize tasks when managing multiple deadlines?

For this question, emphasize your organizational skills and techniques like using digital tools or lists to manage priorities. Provide a specific example where you effectively managed conflicting deadlines, demonstrating your adaptability and proactive problem-solving approach.

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Can you describe a time you assisted in a project or initiative?

Share a concise narrative about a project where your involvement led to a successful outcome. Focus on how you contributed and collaborated with others, showing your project coordination abilities and teamwork, which are key for the Chief of Staff / Executive Assistant / Admin Intern role.

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What tools and software are you proficient in that are relevant to this role?

Mention your familiarity with software like Microsoft Office Suite and Google Workspace, as these are essential for the Chief of Staff / Executive Assistant / Admin Intern role. Highlight specific tasks you've accomplished using these tools to demonstrate functional knowledge.

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How would you handle confidential information?

In your response, address the importance of confidentiality in supporting executives and managing sensitive information. Illustrate your understanding of privacy policies and share any practices you've developed to ensure confidentiality in similar roles or experiences.

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Describe how you would manage an executive's calendar and prioritize their commitments.

Explain your process for managing calendars, including assessing the importance of meetings and tasks. Detail your approach to anticipate changes and adjust schedules proactively, emphasizing effective communication with the executive to ensure alignment with their priorities.

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How do you handle constructive criticism?

Emphasize your openness to feedback and personal growth. Share an example where you received constructive criticism, how you implemented it, and the positive impact it had on your performance, showcasing your ability to handle feedback professionally and positively.

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What strategies would you use to improve operational efficiency?

Discuss your ability to assess current workflows and identify bottlenecks. Provide actionable ideas for improving processes, which could include implementing technology solutions or refining communication practices, as these are central to the Chief of Staff / Executive Assistant / Admin Intern role.

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Can you provide an example of a time you demonstrated problem-solving skills?

Share a specific situation where you encountered a challenge and describe the steps you took to resolve it. Focus on your analytical approach and the successful outcome that resulted from your intervention, highlighting your proactive mindset.

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How do you maintain work-life balance in a flexible remote position?

Talk about your strategies for setting boundaries and creating a structured yet flexible routine that supports productivity while allowing for personal time. This demonstrates your awareness of work-life balance in the remote Chief of Staff / Executive Assistant / Admin Intern role.

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Full-time, remote
DATE POSTED
March 5, 2025

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