Contract Closeout Specialist (Mid-Level) (0009)

To qualify for the Contract Closeout Specialist role at OCT Consulting, candidates need a minimum of five years of relevant experience in Contracting and Procurement, specializing in contract close-out activities. A Bachelor’s Degree is preferred, and experience in both simple and complex contract types is essential. Familiarity with preparing contracts for archiving or destruction is also required.

As a Contract Closeout Specialist at OCT Consulting, your main responsibilities will include closing out various contract types such as firm-fixed-price and cost-reimbursement contracts. You'll prepare expired contracts for archiving or destruction, ensuring compliance with federal regulations. Additionally, you will collaborate closely with acquisition offices to streamline processes and support project management initiatives.

The starting salary for the Contract Closeout Specialist at OCT Consulting is $85,000, which reflects the importance of this role within our organization and aims to attract top talent in the field. Alongside a competitive salary, we offer a full benefits package to support our employees' wellbeing.

Yes, prior experience in federal contracting is essential for the Contract Closeout Specialist role at OCT Consulting. Candidates should demonstrate a solid understanding of the federal contract closeout process, either through their work as federal employees or contractors in acquisition offices.

OCT Consulting is focused on providing management and technology consulting services to federal government clients. The Contract Closeout Specialist plays a crucial role in ensuring that contracts are properly concluded, contributing to the organization’s overall efficiency and effectiveness in program and project management, and ultimately supporting the successful delivery of services to clients.

Certainly! The contract closeout process involves several key steps: confirming all deliverables have been met, ensuring final payments are made, preparing necessary documentation for records, and ensuring compliance with regulations. I prioritize clear communication with all stakeholders to facilitate smooth transitions and prevent delays.

In past positions, I have extensive experience with various types of contracts including firm-fixed-price, cost-reimbursement, and time-and-material contracts. This range of experience has equipped me well to understand the nuances of each type and manage the closeout process effectively.

During a contract closeout, we encountered discrepancies in deliverable submissions. I initiated a detailed review process with the project team and the vendor, fostering open communication to address issues. Collaboratively, we resolved the discrepancies and successfully completed the closeout on time, enhancing our working relationship.

I keep myself updated with federal acquisition regulations and internal policies. During the closeout process, I conduct comprehensive reviews of all documentation to ensure every requirement is met, and I maintain meticulous records for transparency and accountability.

Key skills include attention to detail, strong analytical abilities, effective communication and negotiation skills, and a solid understanding of contract law and regulations. Being organized and having the ability to work under deadlines is also crucial to successfully manage closeout activities.

I believe in addressing disagreements constructively by referring to the contract terms and relevant policies. Open discussions are important, and I strive to find a common ground. If necessary, I involve relevant stakeholders to ensure that any interpretations align with legal requirements.

I am proficient in various contract management software tools that facilitate tracking and documentation of contracts, such as ProLaw and COINS. These tools enable efficient management of contract data and help streamline the closeout processes.

I prioritize effective project management techniques, such as using project management software and maintaining an organized tracker that details timelines, outstanding deliverables, and correspondence regarding each contract. This helps me monitor progress and ensure nothing falls through the cracks.

My approach involves appraising each contract to ensure all closeout activities are completed, reviewing for necessary documentation, and verifying compliance with any legal retention requirements before proceeding with archiving or destruction according to established protocols.

I am drawn to OCT Consulting's commitment to excellence and its supportive work environment. I believe my skills and experience align well with the responsibilities of the Contract Closeout Specialist role, and I am eager to contribute to a team that is dedicated to delivering high-quality services to federal clients.