Executive Assistant

Reporting to the Pizza Hut Global Chief Food Innovation Officer and supporting other senior leaders, the Executive Assistant is a unique role with high visibility to the leadership team and will help drive the success and culture at Pizza Hut. This role is important to the success of the GCFIO by supporting responsibilities including assisting with respective team needs through providing day-to-day calendar management, team event coordination, and travel management. EAs are essential to the success of the executive team, ensuring they can be prepared and leverage their time effectively.  A high-performing EA will perform those tasks with minimal oversight, actively listen and resolve problems, and anticipates and meets the challenges of a fast-paced environment. This position requires demonstrated poise, tact and diplomacy while working with multiple, complex tasks across geographies, time zones, and cultures. An excellent Executive Assistant is one step ahead in preparing and planning for all events for both the departments they support and their respective leaders. 

Key Responsibilities:

• Provide administrative support to the Chief Global Food Innovation Officer along side one to two additional senior leaders.
  • Inclusive of: Heavy calendar management, executing international and domestic travel arrangements, completing detailed expense reports, preparing meeting arrangements for events, leader and broader function, document and presentation preparation and minimal personal accommodations.
• This role is based in our Plano Restaurant Support Center (Corporate Office).
• Hybrid schedule with the ability to come into the office up 5 days a week based on business need.  

Leadership & Confidentiality

• Maintains an extremely high level of confidentiality pertaining to all company executives.
• Leads with the highest integrity and confidence with all policies and practices. 

Executive Team Office Management

• Maintains the overall function of the leader’s office by serving as the gatekeeper for all Executive needs.
• Creates, maintains, and updates reports to support the executive’s decision-making process.
• Prepares presentations and other documents.
• Anticipates, prepares, revises, and sends correspondence on behalf of the Executive.
• Serves as the SME for the function, identifying and solving issues that arise in the absence of the Executive.
• Point person for calendar, managing conflicts and providing the Executive clear direction around core dates for all events.

Travel Arrangements

• Creates all travel arrangements, including complex international flights, lodging and logistics.
• Coordinates travel agendas and provides itineraries. 
• Monitors and adheres to all international travel regulations when organizing travel. 
• Processes necessary visas.

Departmental Needs

• Is the culture champion for each team and keeps the departments effectively sharing information, collaborating, and maintaining a high level of engagement. 
• Participates in the broader EA network and represents the Food team in a positive way by contributing to a team environment and collaborating with fellow EAs. 
• Fields incoming calls, emails, and questions with a positive and friendly demeanor.
• Organizes team meetings, events, birthday and anniversary celebrations. Assists with planning special company and functional events, which involve extensive coordination.
• Processes Travel & Expense reports on a timely basis (senior leaders only).
• Audits cost center budgets ensuring proper account assignment.
• Sets up new vendors for cost center accounts in partnership with AP.
• Manages process for onboarding of new team member.
• Supports in offboarding of team members when needed. 

Required Qualifications:

• You will be required to attend the Plano, TX office 3 days a week on Tuesday, Wednesday and Thursday with the ability to come into the office up to 5 days a week when business and leadership needs are required.
• 5 years of executive administrative experience supporting senior leaders with extensive working knowledge of general office practices.
• Strong experience booking and coordinating international travel.
• High energy, proactive, positive, detail-oriented, self-motivated, flexible, and strong team player.
• Must be highly organized with the ability to perform multiple and changing priorities successfully with little direction.
• Ability to work independently, but also an ability to collaborate with inter-brand and cross-brand EAs.
• Must have the ability to edit and proofread communications and presentations for accuracy and attention to detail is critical.
• Possess a high degree of integrity when dealing with confidential and sensitive information.
• Able to work collaboratively and respectfully with individuals at all levels of the organization.
• Strong technology skills, including Microsoft Suite and virtual collaboration technology such as (Teams, Zoom, Concur).

Salary Range: $65,400-$76,900 annually + bonus eligibility. This is the expected salary range for this position. Ultimately, in determining pay, we'll consider the successful candidate’s location, experience, and other job-related factors.