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Executive Assistant

About Plasmidsaurus

Plasmidsaurus is on a mission to accelerate new cures and promote a healthier planet by unlocking a new level of productivity for scientists who use DNA tools to bring their ideas to life. Our DNA sequencing tools are used daily by thousands of innovators, including Nobel prize winners, dynamic biotech startups, research labs, and DIY biohackers. Our global network of labs operates day and night to enable world-changing discoveries. In 2024, we saved these scientists 2 million hours of time, radically accelerating their research. Every team member at Plasmidsaurus plays a crucial role in driving forward the future of biotech research.

Come build with us

We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team. You will be critical in coordinating our executives’ calendars and inboxes, drafting correspondence, communicating  broadly with internal and external stakeholders, and  handling confidential information. This role requires strong communication skills, attention to detail, and the ability to work in a fast-paced environment.

 What you’ll be doing:

  • Triage incoming messages and draft both proactive and responsive high-level email communications.

  • Manage calendars, schedule meetings, coordinate follow ups to make sure day-to-day operations run smoothly. 

  • Manage travel arrangements, including flights, accommodations, and itineraries.

  • Handle sensitive and confidential information with discretion and professionalism.

  • Help to prepare and edit presentations, reports, and other documents.

  • Conduct research and compile data to support decision-making processes.

  • Oversee office management tasks such as ordering supplies, managing expenses, and handling vendor relationships.

  • Assist with special projects and initiatives as assigned by the executive team.

  • Assist in planning and organizing company events, meetings, and team-building activities

Requirements

  • 3+ years of experience in an executive support role, ideally within a fast-paced startup or tech environment

  • Excellent written and verbal communication skills, with the ability to interact with all levels of the organization

  • Exceptional organizational skills and attention to detail

  • Ability to anticipate needs and exercise sound judgment with minimal oversight

  • Tech-savviness and ability to quickly learn and leverage new software

  • Experience supporting stakeholders at the executive level, particularly in a high-growth startup

  • Genuine passion for startups and the ability to thrive in a fast-paced, ever-changing environment

We encourage you to apply even if your experience doesn't perfectly align with the job description as we seek out diverse and creative perspectives. Team members who love to learn and collaborate in an inclusive environment will thrive with us. We are an equal opportunity employer and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you need additional accommodations to feel comfortable during your interview process, please let us know at careers@plasmidsaurus.com.

Average salary estimate

$70000 / YEARLY (est.)
min
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$60000K
$80000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Executive Assistant, Plasmidsaurus

At Plasmidsaurus, we're on an exciting mission to propel innovative scientists toward groundbreaking discoveries in biotech. We are currently looking for an Executive Assistant based in South San Francisco to support our dynamic executive leadership team. In this role, you'll be the backbone of our operations, helping to manage calendars and inboxes while drafting essential communications that keep our workflow smooth and effective. If you're organized, proactive, and have a flair for communication, you might be just the person we need! Your responsibilities will include managing travel plans, coordinating meetings, and handling confidential information with poise. You'll also assist with office management tasks and special projects that contribute to our mission of delivering cutting-edge DNA sequencing tools to researchers around the globe. We're eager to find someone with at least three years of executive support experience, preferably in a fast-paced environment, who thrives amidst change and enjoys learning new tech tools. At Plasmidsaurus, every team member plays a crucial role in shaping the future of biotech research, and we want you to be part of that journey. If you believe you can bring your unique skills to our innovative team, we encourage you to apply, even if your background doesn't perfectly align. Let's accelerate the future together!

Frequently Asked Questions (FAQs) for Executive Assistant Role at Plasmidsaurus
What are the key responsibilities of the Executive Assistant at Plasmidsaurus?

The Executive Assistant at Plasmidsaurus is responsible for triaging messages, managing executives' calendars, scheduling meetings, and handling travel arrangements. Additionally, you will draft high-level email communications, manage sensitive information, and assist with presentations and reports, ensuring that day-to-day operations run smoothly.

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What qualifications should a candidate have for the Executive Assistant position at Plasmidsaurus?

Candidates for the Executive Assistant role at Plasmidsaurus should have at least 3 years of experience in an executive support position, ideally within a fast-paced startup or tech environment. Strong communication skills, exceptional organizational abilities, and a passion for technology are essential for thriving in this dynamic role.

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How does the Executive Assistant role contribute to the mission of Plasmidsaurus?

The Executive Assistant at Plasmidsaurus plays a vital role in streamlining operations that enable our executives to focus on driving innovative biotech breakthroughs. By managing communications and coordinating logistics, you'll support the critical work that leads to world-changing scientific discoveries.

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What is the work environment like for the Executive Assistant at Plasmidsaurus?

The work environment for an Executive Assistant at Plasmidsaurus is fast-paced and ever-evolving, perfect for individuals who thrive under pressure. You’ll be surrounded by a collaborative team that values creativity, diversity, and continuous learning—all within a mission-driven atmosphere aiming to enhance global health.

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Is prior experience in biotech necessary for the Executive Assistant position at Plasmidsaurus?

While prior experience in biotech is beneficial, it is not strictly necessary for the Executive Assistant position at Plasmidsaurus. We value diverse backgrounds and encourage candidates from various industries to apply, as your unique perspectives may enrich our team.

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Common Interview Questions for Executive Assistant
Can you describe your experience in managing executive calendars as an Executive Assistant?

When answering this question, focus on specific strategies you used to manage calendars effectively, such as utilizing scheduling software, prioritizing meetings based on urgency, and ensuring clear communication with all parties involved. Highlight any experience in the fast-paced startup environment to reinforce your suitability for the role.

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How do you handle sensitive information as an Executive Assistant?

Emphasize your commitment to confidentiality and professionalism. Discuss the protocols you implement for managing sensitive information, such as using secure communication methods and ensuring that only authorized personnel have access to confidential documents. This showcases your ability to uphold company standards.

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What strategies do you use to prioritize tasks as an Executive Assistant?

Discuss your approach to task prioritization, such as utilizing time management tools like to-do lists or project management software. Explain how you evaluate urgency, importance, and deadlines to manage your workload effectively, ensuring that executives' needs are met promptly.

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Can you provide an example of when you improved a process or system in your role as an Executive Assistant?

Share a specific instance where you identified an area for improvement, implemented a new procedure, and the positive impact it had on efficiency or productivity. This illustrates your problem-solving skills and proactive approach, both qualities that are highly valued at Plasmidsaurus.

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How do you maintain effective communication with team members and stakeholders?

Highlight your communication style and tools you use to ensure effective interactions, such as regular updates, meetings, and the use of collaborative platforms. Mention the importance of transparency and approachability in fostering a collaborative work environment.

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What experience do you have with travel arrangements for executives?

Discuss your experience in organizing travel logistics, including booking flights, accommodations, and creating detailed itineraries. Emphasize the importance of attention to detail and anticipating the executive’s needs to ensure smooth travel experiences.

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How do you handle unexpected challenges in your role as an Executive Assistant?

Explain your ability to remain calm under pressure, using examples of past challenges you’ve faced. Discuss your problem-solving skills and adaptability, which are key to thriving in a fast-paced environment like Plasmidsaurus.

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In what ways do you stay organized in your work as an Executive Assistant?

Share specific systems and tools you use to stay organized, such as digital calendars, task management software, and filing systems. Highlight how these methods help you keep track of deadlines and the responsibilities of the executive team.

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Can you share a time when you provided valuable support during a company event or meeting?

Illustrate your role in planning and organizing a successful event. Discuss your attention to detail, ability to manage logistics, and how your contributions enhanced the outcome, showcasing your integral support to the executive team.

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What do you think makes a successful Executive Assistant at Plasmidsaurus?

Express your understanding of the key qualities necessary for success in this role. Mention traits such as proactivity, strong communication skills, and the ability to anticipate needs, all essential for supporting the fast-paced and innovative environment at Plasmidsaurus.

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offering whole plasmid sequencing and whole bacterial genome sequencing with fast turnaround and low prices.

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Full-time, on-site
DATE POSTED
March 12, 2025

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