Executive Assistant
About Plasmidsaurus
Plasmidsaurus is on a mission to accelerate new cures and promote a healthier planet by unlocking a new level of productivity for scientists who use DNA tools to bring their ideas to life. Our DNA sequencing tools are used daily by thousands of innovators, including Nobel prize winners, dynamic biotech startups, research labs, and DIY biohackers. Our global network of labs operates day and night to enable world-changing discoveries. In 2024, we saved these scientists 2 million hours of time, radically accelerating their research. Every team member at Plasmidsaurus plays a crucial role in driving forward the future of biotech research.
Come build with us
We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team. You will be critical in coordinating our executives’ calendars and inboxes, drafting correspondence, communicating broadly with internal and external stakeholders, and handling confidential information. This role requires strong communication skills, attention to detail, and the ability to work in a fast-paced environment.
What you’ll be doing:
Triage incoming messages and draft both proactive and responsive high-level email communications.
Manage calendars, schedule meetings, coordinate follow ups to make sure day-to-day operations run smoothly.
Manage travel arrangements, including flights, accommodations, and itineraries.
Handle sensitive and confidential information with discretion and professionalism.
Help to prepare and edit presentations, reports, and other documents.
Conduct research and compile data to support decision-making processes.
Oversee office management tasks such as ordering supplies, managing expenses, and handling vendor relationships.
Assist with special projects and initiatives as assigned by the executive team.
Assist in planning and organizing company events, meetings, and team-building activities
Requirements
3+ years of experience in an executive support role, ideally within a fast-paced startup or tech environment
Excellent written and verbal communication skills, with the ability to interact with all levels of the organization
Exceptional organizational skills and attention to detail
Ability to anticipate needs and exercise sound judgment with minimal oversight
Tech-savviness and ability to quickly learn and leverage new software
Experience supporting stakeholders at the executive level, particularly in a high-growth startup
Genuine passion for startups and the ability to thrive in a fast-paced, ever-changing environment
We encourage you to apply even if your experience doesn't perfectly align with the job description as we seek out diverse and creative perspectives. Team members who love to learn and collaborate in an inclusive environment will thrive with us. We are an equal opportunity employer and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you need additional accommodations to feel comfortable during your interview process, please let us know at careers@plasmidsaurus.com.
Average salary estimate
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At Plasmidsaurus, we're on an exciting mission to propel innovative scientists toward groundbreaking discoveries in biotech. We are currently looking for an Executive Assistant based in South San Francisco to support our dynamic executive leadership team. In this role, you'll be the backbone of our operations, helping to manage calendars and inboxes while drafting essential communications that keep our workflow smooth and effective. If you're organized, proactive, and have a flair for communication, you might be just the person we need! Your responsibilities will include managing travel plans, coordinating meetings, and handling confidential information with poise. You'll also assist with office management tasks and special projects that contribute to our mission of delivering cutting-edge DNA sequencing tools to researchers around the globe. We're eager to find someone with at least three years of executive support experience, preferably in a fast-paced environment, who thrives amidst change and enjoys learning new tech tools. At Plasmidsaurus, every team member plays a crucial role in shaping the future of biotech research, and we want you to be part of that journey. If you believe you can bring your unique skills to our innovative team, we encourage you to apply, even if your background doesn't perfectly align. Let's accelerate the future together!
offering whole plasmid sequencing and whole bacterial genome sequencing with fast turnaround and low prices.
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