Executive Assistant
We exist for workers and their employers -- who are the backbone of our economy. That is where Centivo comes in -- our mission is to bring affordable, high-quality healthcare to the millions who struggle to pay their healthcare bills.
Centivo is looking for an Executive Assistant/Office Manager to help support our executive team and our Buffalo Office management. This is a full-time position located in our downtown Buffalo office.
Responsibilities Include:
Reporting to the Chief People Officer, you will:
Plan, schedule, and coordinate complex internal and external meetings, including multi-participant calls, presentations, and events, while managing all associated logistics such as access, catering, materials, and invitations for team members in both the Buffalo and NYC offices.
Oversee Buffalo office operations, serving as the primary liaison of building management to address office needs, maintenance requests, and facility-related concerns.
Maintain office efficiency by managing supply procurement, inventory control, and vendor relationships to ensure a well-equipped and organized workspace.
Handle highly sensitive and confidential matters with professionalism, discretion, and sound judgment, particularly in decisions that impact the company at an executive level.
Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
Perform additional responsibilities as assigned by executives
Qualifications:
Required Skills and Abilities:
3 years of experience working in an executive assistant role supporting executives
1 year of experience managing an office
Advanced knowledge of Microsoft Office products (Outlook, Word, Excel, PowerPoint, Word) with ability to navigate SharePoint & OneDrive
Notary certified preferred or ability to obtain notary certification upon employment
Excellent written and communication skills
Ability to communicate effectively and professionally.
Flexible hours as dictated by the needs of business for projects and meetings.
Work Location:
This is a Buffalo office-based position and requires in-office presence with some work-from-home flexibility that is expected to be approved by your manager in advance.
Centivo Values:
Resilient – This is wicked hard. There is no easy button for healthcare affordability. Luckily, the mission makes it worth it and sustains us when things are tough. Being resilient ensures we don’t give up.
Uncommon - The status quo stinks so we had to go out and build something better. We know the healthcare system. It isn't working for members, employers, and providers. So we're building it from scratch, from the ground up. Our focus is on making things better for them while also improving clinical results - which is bold and uncommon.
Positive – We care about each other. It takes energy to do hard stuff, build something better and to be resilient and unconventional while doing it. Because of that, we make sure we give kudos freely and feedback with care. When our tank gets low, a team member is there to be a source of new energy. We celebrate together. We are supportive, generous, humble, and positive.
Who we are:
Centivo is an innovative health plan for self-funded employers on a mission to bring affordable, high-quality healthcare to the millions who struggle to pay their healthcare bills. Anchored around a primary care based ACO model, Centivo saves employers 15 to 30 percent compared to traditional insurance carriers. Employees also realize significant savings through our free primary care (including virtual), predictable copay and no-deductible benefit plan design. Centivo works with employers ranging in size from 51 employees to Fortune 500 companies. For more information, visit centivo.com.
Headquartered in Buffalo, NY with offices in New York City and Buffalo, Centivo is backed by leading healthcare and technology investors, including a recent round of investment from Morgan Health, a business unit of JPMorgan Chase & Co.
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At Centivo, we believe in the power of people and their health. Located in downtown Buffalo, our vibrant team is on a mission to revolutionize affordable healthcare, and we need an enthusiastic Executive Assistant/Office Manager to support our dynamic executive team. Reporting directly to the Chief People Officer, you will be the driving force behind scheduling complex meetings, coordinating events, and managing communications across our Buffalo and NYC offices. Your role will expand into overseeing the Buffalo office operations, where you'll serve as the key liaison for building management to ensure our workspace meets the team's needs. You will also manage procurement and vendor relationships, ensuring office supplies are well-stocked and organized. Keeping sensitive information under wraps is key, as you'll be handling confidential matters that require discretion. If you thrive in a fast-paced environment and possess strong organizational skills, this role is for you. With at least three years as an executive assistant supporting senior-level executives plus office management experience, you are poised to make a substantial impact at Centivo. A solid understanding of Microsoft Office products is essential, and being notary certified—or the willingness to become certified—is a bonus. Flexibility in your work hours will be needed to keep up with the demands of our evolving business. So, if you're ready to step into a challenging and rewarding position with a company dedicated to changing the healthcare landscape for the better, we encourage you to apply and be part of our mission!
Centivo is a health plan administrator that connects self-funded employers and employees with healthcare. Centivo offers a large network, claims processing, and population health management to employers.
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