Job details

Administrative Operations Specialist

Our client is seeking a highly organized and detail-oriented Administrative Operations Specialist to support the smooth functioning of their operations team. This role involves handling essential administrative tasks such as data quality control, invoicing reconciliation, contract generation, contractor management, and consultant sourcing. If you are tech-savvy, thrive in a fast-paced environment, and are driven to take on new challenges, we encourage you to apply.

Location: Fully-Remote (Work from Home), 9 AM - 5 PM PST

Key Responsibilities

Data Quality Control: You will ensure data accuracy and consistency by reviewing and verifying data across systems, resolving discrepancies, and implementing data quality standards.
Invoicing Reconciliation: You will reconcile consultant invoices with work performed and contracts, ensure timely processing, and address any billing discrepancies.
Contract Generation: You will assist in drafting, finalizing, and organizing contracts, agreements, and other legal documents.
Administrative Support: You will provide administrative support to the operations team, including scheduling meetings, preparing for them, and managing correspondence.
Process Improvement: You will identify opportunities to streamline processes, implement improvements, and introduce best practices for efficiency.
Contractor Management: You will manage contractor onboarding, performance, and offboarding while ensuring compliance with company policies and addressing any issues.
Consultant Sourcing: You will identify and source consultants for projects, evaluate their qualifications and manage their engagement process.

What Success Looks Like

Accurate Data Management: High-quality data with minimal discrepancies or errors.
Efficient Processes: Administrative tasks completed on time, with improved efficiency.
Seamless Contractor Operations: Effective management of contractors, with positive outcomes in onboarding and performance.
Strong Team Support: Positive feedback from the operations team on administrative and organizational support.

Qualifications

Experience:
- 1+ years of experience in an administrative or similar role.
- Previous MS Office experience or familiarity with data entry is highly advantageous.
- Prior experience using web-based databases is a plus.
Skills:
- Excellent organizational and time management skills.
- Attention to detail and accuracy in work.
- Ability to work independently and collaboratively.
- Strong English verbal and written communication skills.
- Problem-solving mindset with a focus on innovation and forward-thinking.

Preferred Qualifications

Fast learner and adaptive.
Tech-savvy with a strong attention to detail.
Extremely driven, with a desire to take on more responsibility and learn quickly.
Comfortable with change and willing to adapt to dynamic environments.
Transparent and open to direct communication and feedback.
Diligent, proactive, and able to ask deeper questions to understand theoretical foundations.

Opportunity

This is an exciting opportunity for a highly motivated individual who enjoys diving into the details and thrives in a fast-paced, ever-evolving environment. If you're ready to innovate and make an impact, we encourage you to apply.

Application Process:

To be considered for this role these steps need to be followed:

Fill in the application form
Record a video showcasing your skill sets

What You Should Know About Administrative Operations Specialist, ProjectGrowth

Are you an organized individual with an eye for detail? If so, our client in Cape Town is on the lookout for an exceptional Administrative Operations Specialist to join their dynamic team. This fully remote role offers the perfect opportunity for those who thrive in fast-paced environments and are eager to take on challenges head-on. As an Administrative Operations Specialist, you will play a vital role in ensuring the smooth functioning of the operations team. Your responsibilities will include everything from data quality control to invoicing reconciliation, and contract management to consultant sourcing. Imagine being at the heart of the action, where every day brings a new challenge! You’ll ensure data accuracy, manage contractor interactions, and streamline administrative processes, all while collaborating with a talented team. If you have a tech-savvy mindset and enjoy identifying opportunities for improvement, this is the role for you. With a focus on quality and efficiency, you’ll help shape the team's success and receive positive feedback for your support. So, if you’re driven to make an impact and ready to dive into an exciting opportunity, we can’t wait to hear from you!

Frequently Asked Questions (FAQs) for Administrative Operations Specialist Role at ProjectGrowth

What are the responsibilities of an Administrative Operations Specialist at this Cape Town company?

An Administrative Operations Specialist at our client company in Cape Town will manage a variety of essential tasks including data quality control, invoicing reconciliation, contract generation, contractor management, and consultant sourcing. This role is integral to ensuring the operations run smoothly and efficiently.