Executive Assistant - job 1 of 2
At WHOOP, we're on a mission to unlock human performance. WHOOP empowers members to perform at a higher level through a deeper understanding of their bodies and daily lives.
WHOOP is looking for a proactive, detail-oriented, and highly organized Executive Assistant to support our Chief Operating Officer (COO) and Chief Product Officer (CPO). This in-person position requires a professional who thrives in a fast-paced environment, can manage multiple complex priorities, and works independently while anticipating the needs of both executives. You will play a key role in optimizing workflows, facilitating communication, and ensuring seamless daily operations.
- Proactively manage and optimize multiple complex calendars, including scheduling across multiple time zones, prioritizing meetings, and resolving conflicts independently.
- Draft, review, and send email correspondence and other communications on behalf of the CPO and COO with a high degree of accuracy and professionalism.
- Coordinate meeting preparation, including compiling agendas, printing and preparing materials, and ensuring follow-up actions are tracked and completed.
- Facilitate and coordinate travel arrangements (domestic and international), including complex itineraries, accommodations, and logistics.
- Order and manage lunch arrangements for both executives, ensuring preferences are met and schedules are accommodated.
- Anticipate and address the executives’ needs by providing thoughtful, proactive support while ensuring they are prepared and informed.
- Handle daily office organizational tasks, including managing correspondence, maintaining office supplies, and keeping workspaces organized.
- Support the planning and execution of department-wide events, including catering, reserving space, assisting with agenda creation, and logistics management for All Hands meetings, off-sites, and executive briefings.
- Prepare, submit, and track expense reimbursements and other administrative processes for both executives, ensuring compliance and accuracy.
- Manage the preparation and printing of key documents and presentations with attention to confidentiality and quality.
- Act as a liaison for the CPO, COO, and internal/external stakeholders, ensuring timely and accurate communication.
- Build and maintain strong relationships with cross-functional partners, external vendors, and key stakeholders while representing the executives with professionalism and discretion.
- Support the flow of information by keeping executives informed and aligned on key priorities and deadlines.
- 5+ years of experience as an Executive Assistant supporting senior-level executives; experience supporting multiple executives is strongly preferred.
- Demonstrated experience managing complex and dynamic calendars, handling scheduling conflicts, and anticipating scheduling needs.
- Excellent written and verbal communication skills with the ability to draft and refine correspondence on behalf of senior leaders.
- Proven ability to work autonomously, prioritize competing tasks, and exercise sound judgment while maintaining confidentiality.
- High attention to detail and the ability to multitask while managing shifting priorities in a fast-paced environment.
- Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and experience with project management and expense systems (e.g., Figma, Expensify).
- Ability to coordinate complex travel logistics and manage last-minute changes with flexibility and precision.
- Experience planning and executing corporate events, including managing vendors, catering, and logistics.
- Proactive problem-solver with a can-do attitude.
- Highly organized multitasker who thrives under pressure.
- Discreet and trustworthy with confidential information.
- Adaptable team player who builds strong relationships.
WHOOP is an Equal Opportunity Employer and participates in E-verify to determine employment eligibility.
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At WHOOP, we're passionate about unlocking human performance, and we’re looking for an exceptional Executive Assistant to join our vibrant Boston team! This pivotal role involves providing dedicated support to our Chief Operating Officer (COO) and Chief Product Officer (CPO), ensuring that they can focus fully on driving our mission forward. As an Executive Assistant at WHOOP, you'll be the heartbeat of our daily operations, managing complex calendars, facilitating seamless communications, and optimizing workflows. You’ll thrive in our energetic environment where multitasking and prioritization are key! Your responsibilities will be diverse—from scheduling meetings across various time zones to drafting professional correspondence—ensuring that both executives are always informed, prepared, and ready to tackle their day. You’ll coordinate travel plans and manage office organization with flair while being proactive in anticipating the needs of our leaders. Your attention to detail and high degree of professionalism will be essential as you prepare materials for meetings, handle sensitive documents, and support department-wide events. If you’re a skilled multitasker with a proactive mindset and a heart for collaboration, WHOOP is the right place for you to soar. Come help us make a significant impact while enjoying the fulfillment of supporting industry leaders in a high-growth company!
Our mission at WHOOP is to unlock human performance. We believe that every individual has an inner potential that can be enhanced through continuous monitoring. As such we've built a system across hardware, software, and analytics designed to coll...
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