Job details

Office Coordinator

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Multi Media LLC is seeking an Office Coordinator for our Irvine and Los Angeles locations. The ideal candidate is highly organized, customer-focused, and capable of managing multiple tasks in a fast-paced environment. You will be responsible for maintaining a warm, welcoming reception area, promptly handling any urgent matters, and ensuring efficient day-to-day office operations. Ultimately, your role is to greet guests in a positive manner and execute all administrative responsibilities with the highest level of quality and attention to detail.

Responsibilities:

Oversee and maintain the office environment, i.e. maintain a clean, warm, and friendly atmosphere
Decorate for office celebrations such as holidays, birthdays, etc.
Greet and assist visitors when they arrive at the office
Manage calendar appointments i.e. schedule, confirm, and coordinate meetings as needed
Monitor office supplies inventory and place orders as needed
Assist in vendor relationship management
Act as liaison between the Irvine and Los Angeles offices
Assist with onboarding and offboarding employees
Support other teams with various administrative tasks

Qualifications:

High School Diploma required, Associates or Bachelors degree preferred
Ability to network, engage and interact with all clients, guests and members
Strong customer service and organizational skills
Competence with basic computer skills, Microsoft Suite (Word, Excel, Outlook) and web applications

What you’ll get:

Fair and competitive base salary
Fully Remote Optional
Health, Vision, Dental, and Life Insurance for you and any dependents, with policy premiums covered by the Company
Long & Short term disability insurance
Unlimited PTO
Annual Year-End Company Closure
Optional 401k with 5% matching
12 Paid Holidays
Paid Lunches in-office, or if Remote, a $125/week stipend via Sharebite
Employee Assistance and Employee Recognition Programs
And much more!

The Base Salary range for this position is $65,000 to $75,000 USD. This range reflects base salary only and does not include additional compensation or benefits. The range displayed reflects the minimum and maximum range for a new hire across the US for the posted position. A candidate’s specific pay will be determined on a case-by-case basis and may vary based on the candidate’s job-related skills, relevant education, training, experience, certifications, and abilities of the candidate, as well as other factors unique to each candidate.

Multi Media, LLC is an equal opportunity employer and strives for diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We encourage people from underrepresented groups to apply!

Average salary estimate

$70000 / YEARLY (est.)

min

max

$65000K

$75000K

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What You Should Know About Office Coordinator, Multi Media LLC

Are you ready to take the reins as an Office Coordinator at Multi Media LLC? Based in the vibrant areas of Irvine and Los Angeles, we're on the lookout for a star who thrives on organization and a customer-centric approach. As the Office Coordinator, you'll play a pivotal role in creating a warm and welcoming environment for our guests while ensuring that our daily operations run like a well-oiled machine. Picture this: greeting visitors with a friendly smile, maintaining an organized office space, and managing calendars to keep everything flowing smoothly. You'll be the heartbeat of our office, coordinating meetings, overseeing office supplies, and nurturing vendor relationships to make everything work harmoniously. We're seeking someone with strong customer service skills, and an eye for detail, and who is familiar with Microsoft Suite. If you have a knack for multitasking and love supporting a team, then this is the perfect opportunity for you! Plus, we offer a competitive salary ranging from $65,000 to $75,000, health benefits, unlimited PTO, and even lunch stipends if you're working remotely. If you aim to make a positive impact while growing with an innovative company, reach out and let's explore the potential of working together at Multi Media LLC!

Frequently Asked Questions (FAQs) for Office Coordinator Role at Multi Media LLC

What are the primary responsibilities of an Office Coordinator at Multi Media LLC?

The primary responsibilities of an Office Coordinator at Multi Media LLC include managing the reception area, maintaining a friendly office environment, scheduling appointments, and supporting administrative tasks across teams. You'll also handle office supplies, coordinate meetings, and assist in onboarding processes to ensure everything runs smoothly in our Irvine and Los Angeles offices.