Executive Assistant

As an Executive Assistant at Adtalem Global Education, your primary responsibilities will include managing the executive's calendar, scheduling meetings, and making travel arrangements. You'll also prepare high-level documentation and correspondence for presentation to the Board and maintain accurate records in both electronic and hard copy formats. Your role will involve acting as a liaison between the executive and various contacts, which requires you to exercise good judgment and discretion on a daily basis.

To be considered for the Executive Assistant role at Adtalem Global Education, a Bachelor's Degree is required, although a combination of education and relevant experience may be acceptable. Additionally, candidates should have at least 5 years of experience as an executive assistant and be proficient in Microsoft Office applications, with strong organizational and communication skills being essential for success in this position.

At Adtalem Global Education, the Executive Assistant position operates under a hybrid work model that includes three days in the office and two days remote each week. This flexibility will evolve to a four-day in-office schedule starting in 2025, which encourages collaboration, creativity, and stronger team relationships essential for achieving individual and organizational goals.

The expected salary range for the Executive Assistant role at Adtalem Global Education is between $18.7 and $32.86 per hour. Actual pay may vary based on factors such as experience, education, geographic location, and additional certifications. The Talent Acquisition team at Adtalem is available to discuss any questions you may have about salary expectations.

As an Executive Assistant at Adtalem Global Education, you'll enjoy a robust suite of benefits that includes health, dental, vision, life, and disability insurance, a 401k retirement program with a 6% employer match, and 15 days of paid vacation per year. You'll also benefit from 12 paid holidays plus 2 floating holidays, ensuring a well-rounded work-life balance.

When discussing calendar management, it's beneficial to highlight your skills in prioritizing meetings and recognizing which engagements require the executive's focus. Explain how you utilize tools available in applications like Outlook to color-code or categorize meetings, ensuring the executive remains informed and prepared for each day.

Confidentiality is paramount in this role. Be prepared to discuss your methods of maintaining discretion, such as securely storing sensitive documents and being cautious about sharing information. Emphasizing your experience dealing with confidential materials will reassure the interviewer of your professionalism.

Use the STAR method to outline your answer. Describe a specific challenging situation, the tasks involved, the actions you took to address the issue, and the results. Demonstrating your problem-solving abilities and the positive outcomes will impress the interviewers and showcase your capability.

Highlight your proficiency in Microsoft Office Suite and any additional tools that may assist in maximizing productivity, such as project management software or communication platforms. Providing examples of how you've successfully utilized these tools in your previous positions will add credibility to your claim.

Discuss your time management strategies, such as creating daily to-do lists or using productivity apps to track deadlines. Display your ability to remain flexible and adjust priorities based on the executive's needs while effectively managing multiple responsibilities.

Effective communication hinges on clarity and professionalism. You should mention the importance of active listening and ensuring that messages are conveyed accurately. Demonstrating past experiences where you successfully facilitated communication between multiple stakeholders would enhance your response.

Organization is key to success as an Executive Assistant. You might explain how you utilize digital calendars, filing systems, and regular reviews of your workload to keep everything in order. Mentioning techniques like batch processing similar tasks can also impress potential employers.

Provide examples of the types of documents you have prepared, such as reports, meeting minutes, or presentations. Highlight your attention to detail and ability to maintain a formal tone, which is particularly important when communicating with board members and high-level executives.

Express your passion for supporting leadership and contributing to organizational success. Discuss specific aspects that motivate you, such as problem-solving, being a point of contact for various stakeholders, or the satisfaction of knowing that your efforts make a difference.

Emphasize your adaptability and ability to remain calm under pressure. Describe a systematic approach where you quickly assess the situation, communicate changes to relevant parties, and ensure that all logistic adjustments are handled seamlessly.