The main responsibilities of the Accounts Receivable Specialist at Aston Carter include ensuring timely invoicing, maintaining cash flow by auditing billing activities, preparing draft payment applications, facilitating billing meetings, and tracking material expenditures. This position also involves collaborating with the Accounts Payable Specialist, maintaining accurate records of all invoices, and managing the billing process effectively to support construction projects.

To apply for the Accounts Receivable Specialist position at Aston Carter, you generally need experience in accounts receivable, invoicing, and billing processes, preferably within the construction industry. Familiarity with Sage 300 and high-volume billing experience will be advantageous. Strong communication skills, attention to detail, proficiency in the Microsoft Office Suite, and effective time management are essential qualifications that will help you succeed in this role.

Essential skills for the Accounts Receivable Specialist role at Aston Carter include strong organizational abilities, attention to detail, and good problem-solving skills. You should also possess excellent communication skills to interact with various teams and clients effectively. The ability to manage multiple tasks in a fast-paced environment and proficiency with Sage 300 and Microsoft Office applications will set you up for success in this role.

The work environment for the Accounts Receivable Specialist at Aston Carter is fast-paced and collaborative, focused primarily on the construction industry. This fully onsite role allows you to engage with diverse project teams and departments while managing high volumes of billing. The dress code is business casual, making for a professional yet comfortable workplace where you can thrive.

As an Accounts Receivable Specialist at Aston Carter, you can expect a competitive pay range of $36.06 to $43.27 per hour along with a comprehensive benefits package. This may include medical, dental, and vision coverage, life insurance, 401(k) retirement plans, and employee assistance programs. Additional benefits may also provide health spending accounts and paid time off, tailored to support both your professional and personal life.

When answering this question, be specific about your past roles where invoicing and accounts receivable were a significant part of your responsibilities. Highlight your familiarity with systems like Sage 300, your attention to detail in processing invoices, and any challenges you’ve overcome in ensuring timely payments.

Demonstrate your organizational skills and time management strategies when discussing prioritization. You might mention techniques like using lists or digital tools to track deadlines and tasks, along with your ability to adapt and communicate effectively with team members to ensure everyone is on the same page.

In your response, provide a specific example of a billing discrepancy you encountered and explain the steps you took to resolve it. Focus on your problem-solving skills and the outcome of your actions, emphasizing the importance of clear communication with other departments.

Discuss the importance of teamwork in accounts receivable roles. Illustrate how you have successfully collaborated with colleagues or other departments to ensure accurate billing and efficient collections, emphasizing communication and mutual support.

Describe any systems or software you have used for tracking collections. Explain how you set reminders and follow-ups to ensure payments are collected on time, as well as your process for reviewing accounts receivable reports regularly.

Here, be honest about your experience with Sage 300 and AIA billing. If you have used these systems, provide specific examples of tasks you completed or challenges faced, showing your capability and understanding. If you have not used them directly, you can express your willingness to learn and adapt quickly.

Share an example where you analyzed and improved an aspect of the billing process in a previous role. Focus on the problem you identified, the changes you implemented, and the results of those changes, showcasing your proactive approach to improving efficiency.

Discuss your methods for double-checking invoices for errors, such as reconciling with contracts and project costs, verifying data entries, or collaborating with relevant teams to ensure all information is correct before finalizing inquiries.

In your response, discuss stress management techniques, such as staying organized, maintaining a positive mindset, and effective communication with peers. Share how these strategies have helped you maintain performance under pressure while managing deadlines.

Convey your interest in Aston Carter’s commitment to DE&I and excellence in talent solutions. You may mention how the construction industry's challenges excite you and how you align with the company’s values and culture, emphasizing your eagerness to contribute positively to their team.