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Job Title: Senior Accounts Payable Specialist

Job Description

We are seeking a Senior Accounts Payable Specialist to ensure the timely and accurate processing of accounts payable invoices. The ideal candidate will be responsible for managing the accounts payable inbox, preparing batch check runs, wire transfers, and ACH transactions, and serving as a key point of contact for both internal and external accounts payable inquiries. Additionally, this role involves maintaining timely and courteous communication with vendors and departments, driving efficiencies and improvements in accounts payable processes in accordance with SOX compliance, and verifying vendor accounts by reconciling monthly statements and related transactions.

Responsibilities

Ensure timely and accurate processing of accounts payable invoices.
Prepare batch check runs, wire transfers, and ACH transactions.
Manage the accounts payable inbox with other team members.
Serve as a key point of contact for both internal and external accounts payable inquiries.
Maintain timely and courteous communication with external and internal vendors and departments.
Drive efficiencies and improvements for accounts payable processes in accordance with SOX compliance requirements.
Verify vendor accounts by reconciling monthly statements and related transactions.
File, maintain, and distribute accounting documents, records, and reports.
Investigate and resolve problems associated with the processing of invoices.
Perform other duties assigned to support the accounting department.

Essential Skills

Accounts payable experience
Data entry skills
Experience with processing 500+ invoices monthly
Ability to prioritize and multi-task in a fast-paced environment
Excellent written and verbal communication skills
Proven organizational and time management skills
Detail-oriented with strong customer service focus
Proactive problem-solving skills
Strong computer skills, especially Excel and Word (intermediate to advanced knowledge of Excel required)
Scheduling flexibility and ability to work overtime as needed based on workflow, deadlines, and special projects

Additional Skills & Qualifications

4+ years of accounts payable experience, including high volumes (2,000+ invoices/month)
Bachelor’s Degree in business, accounting, or related field preferred
Experience with publicly traded companies preferred

Work Environment

The work environment typically has a moderate noise level. Employees are regularly required to sit, use their hands to finger, handle, or feel, and talk or hear. Frequent reaching with hands and arms is required, as well as occasional standing and walking. The office culture is amazing, featuring a hybrid schedule in the office on Tuesdays, Wednesdays, and Thursdays. No meetings are scheduled on Fridays, and during the summer, employees work half-day Fridays but are paid for full hours. Employees enjoy discounts on products and events, and the office has a full lounge with a bowling alley for team events.

Pay and Benefits

The pay range for this position is $26.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Everett,WA.

Application Deadline

This position is anticipated to close on Apr 9, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Average salary estimate

$58200 / YEARLY (est.)

min

max

$54000K

$62400K

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What You Should Know About Senior Accounts Payable Specialist, Aston Carter

At Aston Carter, we're looking for a Senior Accounts Payable Specialist to join our fantastic team in Everett, Washington! In this vital role, you'll play a key part in ensuring our accounts payable invoices are processed timely and accurately. Think of yourself as the backbone of our financial operations—managing the inbox, processing batch check runs, wire transfers, and ACH transactions while also being the friendly point of contact for all accounts-related queries. You’ll be building strong, courteous relationships with our vendors and internal departments, driving efficiencies in our AP processes, all while adhering to SOX compliance. Your organized self will love the challenge of verifying vendor accounts and reconciling monthly statements. We know you have at least 4 years of experience in accounts payable, managing high volumes of invoices, and you've probably wielded Excel like a pro! Plus, we're big on creating a great work environment—our hybrid work model, complete with no Friday meetings and an excited office culture, including fun team-building events with our in-house bowling alley, really sets us apart. If you're detail-oriented, a great communicator, and ready for a fulfilling career with competitive pay and amazing benefits, we’d love to chat with you. Join us at Aston Carter and take your career to new heights!

Frequently Asked Questions (FAQs) for Senior Accounts Payable Specialist Role at Aston Carter

What are the main responsibilities of a Senior Accounts Payable Specialist at Aston Carter?

As a Senior Accounts Payable Specialist at Aston Carter, you will be responsible for managing accounts payable invoices, preparing batch check runs, and handling wire transfers and ACH transactions. You’ll also need to communicate effectively with internal and external contacts regarding accounts payable inquiries, ensuring accuracy and compliance with SOX regulations. Additionally, reconciling vendor accounts and maintaining organized documentation will be a key part of your day-to-day responsibilities.