Sr. Fiscal Analyst - job 2 of 3

ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE ADMINISTRATIVE CONTRACT SPECIALIST CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.

Division/Program Summary:
The Center for Population Health Data Science (CPHDS)- launched in October of 2023- aims to catalyze critical data modernization work and enable the agency to make progress toward linking public health, healthcare, and social service for timely and effective public action. We are working towards making data more accessible, timely, equitable, meaningfully usable, and protected – and actively used to protect and promote the health and wellbeing of New Yorkers. We aim to strengthen agency wide data capabilities by empowering our workforce, enhancing intra- and inter-agency data sharing, and using modern technology to yield trusted and integrated data and insights. A real-time and comprehensive view of city needs is needed to enhance public health actions and improve health outcomes for the most vulnerable New Yorkers.

The CPHDS Bureau of Administration is responsible for managing key administrative functions that support the effective operation of the center. These areas include Human Resources (HR), Procurement, Grants Management, Fiscal Management, Facilities, Data Management, Reporting, Customer Service, and Compliance.

Position Summary:
The Sr. Fiscal Analyst will report to the Senior Director, Integrated Operations and Resource Management Unit. This position is responsible for managing the Center’s financial activities, including budget management, expenditure monitoring, fiscal reporting, and data analysis with a strong focus on collaboration and communication. The Sr. Fiscal Analyst will ensure compliance with the agency’s regulatory requirements and support the integration of financial data systems to enhance operational efficiency. The ideal candidate will have strong analytical and project management skills, an eye for detail, and a commitment to enhancing the fiscal operations that support our critical public health initiatives.

Job Duties and Responsibilities:
Budget and Fiscal Management-
- Manage the Center’s Personnel Services (PS) and Other Than Personnel Services (OTPS) budgets across all funding sources.
- Monitor expenditures, grants, revenues, and headcount, and analyze variances from the financial plan.
- Support year-end processes, including rollovers and accruals. Prepare and submit budget modifications and encumbrances as needed.
- Coordinate and initiate activities such as budget modifications, journal entries and intracity agreement payments.
- Coordinate budget planning to ensure accurate forecasting and alignment with priorities. Review project-specific spending and provide reports.
- Work with the Senior Procurement Manager to allocate funds and ensure timely spending.
- Generate detailed budget vs. spending reports and provide regular updates to Senior Director and other stakeholders, ensuring transparency, accuracy, and alignment with financial objectives.

Data Management and Analysis -
- Collaborate with the Data Operations Team to build a unified financial data warehouse by integrating multiple financial systems.
- Support the development of automated processes to ensure data accuracy and consistency.
- Use the warehouse to generate detailed budget vs. spending reports and provide regular updates to stakeholders, ensuring transparency, accuracy, and alignment with financial objectives and analyze program performance, recommend financial solutions, and produce fiscal summary reports.
- Review statistical data and analyze proposed policies to estimate fiscal impacts and programmatic implications.

Collaboration and Communication -
- Serve as the center’s primary point of contact to ensure funding availability for operational activities.
- Collaborate with the agency’s fiscal team to manage budget allocations, submit funding requests, communicate spending plans, and address time-sensitive information requests promptly.
- Coordinate and collect agenda items for all fiscal related collaborative meetings.
- Establish and implement processes for information exchange with the central office to coordinate shared projects and grants.
- Provide spending reports and updates to stakeholders.
- Develop processes to coordinate shared projects and grants with the central office.
- Prepare and deliver spending updates and reports to stakeholders.
- Assist in developing training materials on fiscal systems and procedures. Refine processes for maintaining the financial data warehouse to ensure data accuracy.

Preferred Skills
- Proficiency in Microsoft Excel and financial systems (DOHMH/City applications experience is a plus).
- Strong analytical skills to evaluate and synthesize complex data sets.
- Excellent oral and written communication skills.
- Proven ability to work collaboratively across various organizational levels.
- Familiarity with public health or policy analysis is a strong plus.
- Strong intellectual curiosity and commitment to public service.
- Ability to work evenings and weekends as needed.

Why you should work for us:

- Benefits: City employees are entitled to unmatched benefits such as:
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
o a public sector defined benefit pension plan with steady monthly payments in retirement.
o a tax-deferred savings program and
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
- Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at [email protected] or 347-396-6549.

ADMINISTRATIVE CONTRACT SPECIA - 1009A

1. A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or

2. A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or

3. A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.