Accounts Payable Associate - job 1 of 3

The key responsibilities for the Accounts Payable Associate at Continental Global Business Services include preparing invoices, scanning and indexing them in VIM & Tangro, performing three-way matching for purchase order invoices, processing various types of invoices in designated queues, and resolving discrepancies in supplier invoices and payments.

To qualify for the Accounts Payable Associate position at Continental Global Business Services, candidates should possess a Bachelor’s degree in Accounting, Finance, or related fields. While experience is not mandatory, fresh graduates are welcome to apply, and having knowledge or experience with SAP, as well as process improvement methodologies, would be advantageous.

While having prior accounting experience is beneficial, it is not required for the Accounts Payable Associate role at Continental. Fresh graduates with relevant educational backgrounds and a keen interest in finance are encouraged to apply, as comprehensive training will be provided.

The work environment for an Accounts Payable Associate at Continental Global Business Services is hybrid, allowing you flexibility to work both remotely and onsite. Employees thrive in a values-based culture that encourages a work-life balance and offers numerous opportunities for learning and personal development.

As an Accounts Payable Associate at Continental, you will have the opportunity to engage in process improvement activities, such as participating in initiatives that streamline invoice processing and enhance service delivery. Your insights and proactive approach will directly contribute to optimizing operational efficiency.

When answering this question, you should focus on specific tasks you've performed, such as preparing invoices, performing matching, or using specific software like SAP. Highlight any relevant experiences where you maintained accuracy and efficiency under pressure.

To effectively answer this question, share your methodical approach to identifying the issue, investigating the cause, and communicating with suppliers. Emphasize the importance of detail-oriented work and problem-solving skills.

In your response, mention any relevant software you have experience with, such as SAP, VIM, or any other accounting software. If you lack experience, express your eagerness to learn these tools and highlight your adaptability.

Answer by discussing how you assess deadlines and urgency. Mention tools or techniques you use to stay organized, such as to-do lists, as well as the importance of communication in a team setting to ensure everyone is aligned.

Provide a specific instance where you identified a bottleneck and implemented a solution. Discuss the outcome and how it positively impacted your previous workplace, showcasing your initiative and analytical thinking.

Explain the three-way matching concept, which involves cross-verifying the purchase order, the invoice, and the receiving report. Discuss why this process is vital for accuracy and fraud prevention in accounts payable.

Highlight your attention to detail, methods of verification, and your commitment to following procedures. You could discuss double-checking work and cross-referencing information to minimize errors.

Express your admiration for Continental’s commitment to innovation and support for employee growth. Tie this back to your desire to be part of a values-driven company that aligns with your career goals.

Discuss the importance of communication and empathy in such situations. Describe your approach to listening to the supplier’s concerns, explaining the delay, and providing reassurance that the matter will be resolved.

List critical skills such as attention to detail, problem-solving abilities, time management, and proficiency with accounting software. Discuss why these skills matter for success in the role.