Administrative Business Partner, Fixed Term Contract

As an Administrative Business Partner at Google DeepMind, your primary responsibilities include managing complex calendars, arranging travel logistics, and providing administrative support for executive onboarding. You'll also handle financial administration, coordinate meetings, and manage incoming communications effectively, all crucial for the seamless integration of new executives.

To qualify for the Administrative Business Partner role at Google DeepMind, candidates should have experience in a fast-paced environment, exceptional organizational and communication skills, and a proactive mindset. Familiarity with Google Suite is preferred, but not essential. Above all, a passion for supporting leaders and fostering relationships is key.

At Google DeepMind, the onboarding process for new executives involves providing expert administrative support for their initial three months. As an Administrative Business Partner, you'll guide them through critical tasks like calendar management, travel arrangements, and meetings, ensuring they have the resources and information needed for a successful transition.

Important skills for an Administrative Business Partner at Google DeepMind include strong organizational abilities, exceptional attention to detail, and resilience in fast-paced environments. Effective communication, collaboration, and the capacity to adapt to changing demands are also crucial in successfully supporting senior leaders.

The US base salary range for the Administrative Business Partner position at Google DeepMind is between $90,500 and $138,000, alongside a bonus and comprehensive benefits. Specific salary details may be discussed during the hiring process to align with your targeted location.

To effectively prioritize tasks while supporting multiple executives, first assess the urgency and importance of each task. Employ a systems approach, utilizing tools and calendars to track deadlines and assign weights to tasks based on executive priorities. Communication is key; maintain regular check-ins to ensure alignment with their needs.

When managing a challenging executive request, I focus on understanding their expectations clearly. For instance, I once handled a last-minute travel change by proactively researching alternatives, communicating with vendors, and providing updates to keep the executive informed. This not only showcased my problem-solving skills but also built trust in our relationship.

I leverage tools like Google Suite for document management and communication, alongside project management apps like Trello or Asana to track tasks and deadlines. Calendar apps help in scheduling effectively, and I'm always on the lookout for new tools that can enhance efficiency and streamline operations.

Maintaining confidentiality is paramount in the role of an Administrative Business Partner. I follow strict protocols for handling sensitive information, utilize secure channels for communication, and always exercise discretion when discussing executive matters. Building trust with executives also aids in fostering a confidential working environment.

To adapt to changes in an executive's schedule, I stay flexible and maintain an updated overview of their commitments. By regularly checking in and communicating changes promptly, I am equipped to re-prioritize tasks and offer alternative solutions to ensure time-sensitive matters receive necessary attention.

For efficient meeting management, I employ strategies such as setting clear agendas in advance, circulating prompts for preparation, and taking notes on key action items. Following up post-meeting is essential to ensure accountability and clear communication, which helps maintain momentum on deliverables.

Once, I streamlined the expense reporting process by implementing a digital tracking system. This reduced errors and processing time significantly. I collaborated with the finance team to ensure everyone was on board and trained, which led to quicker reimbursements and a more efficient workflow.

During busy periods, I prioritize self-care and remain organized. I break tasks into manageable segments and practice mindfulness techniques to stay focused and calm. Additionally, communicating effectively with my team allows for collaborative efforts and support, easing the workload while maintaining productivity.

My motivation stems from a strong desire to empower leaders to focus on their strategic goals. Knowing I play a vital role in enabling them to achieve success is incredibly fulfilling for me. I find purpose in fostering an environment where they can thrive, and I derive satisfaction from being part of something impactful.

Essential qualities for an Administrative Business Partner include exceptional organizational skills, strategic problem-solving abilities, and strong communication. Being proactive, a team player, and having a high emotional intelligence are equally important, as they help in fostering relationships and enabling effective support for executives.